Executive Meeting Announcements

In attendance: Jason Hughlett(President), Nicole Kokoska (VP Box), Jason Lindh (VP Field), Katie Cochrane (Secretary), Carrie Dunnett (Treasurer), Matt Flury (Director),Ryder Bremner(Director / Head Ref), Danielle Leifsson(Director/Floor Allocator), Jamie Hooper (Director/Registrar), Shane Barnum (Director), Kyle Mooney(Director/ Technical Director Box), Ryan Smith (Director/Equipment Manager) Rachel Roberts (Director)

1. Call to Order @6:38pm

2. Adoption of Minutes: 1st RS / 2nd DL

3. Adoption of Agenda: 1st- JL / 2nd RS

4. Correspondence: NONE

5. Executive Reports

A- President

See attached report

B- Vice President Field

See attached report

Q: Question regarding allocation of resources during this partnership with Valley. Would like to see kids wearing Valley pinnies have the same access to resources as kids wearing Mission pinnies.

Example given : MMLC tent was used at practice the other night. There was no Valley tent there.

A: Tent was purchased with MMLC funds raised (not registration money) months before partnership began. Valley should feel welcome and encouraged to bring their own tent to events, games and practices etc.

C – Vice President Box

See attached Report

Q: Why is the Executive so opposed to increasing registration $50-$60 in order to bring in some higher level paid coaching opportunities for our players and their development?

A: Increasing registration would be a barrier to many families being able to participate in lacrosse. We are definitely open to fundraising as a club to be able to provide higher level player development for all teams throughout our club

Q: Big concerns over Team Fundraising/ Finances and accountability. What is being done about this?

A: We have made in mandatory for all managers to keep accurate and up to date records of all monies incoming and outgoing for their teams. These records can be requested to be seen by anybody on that team or any member of the executive at any time.

We are also in the process of reviewing and updated our Bylaws and OPPM. We will look at this area carefully and ensure that very clear policy is laid out regarding team finances and accountability.

We will continue to look into the unresolved situation from Box season this year and are committed to seeing this through until a resolution is reached.

Q: Why are we always so late to start Box season every year? Putting us behind in forming teams, registering for tournaments and over all player readiness.

A: The main reason is lack of facilities. We are growing both as a club and as an overall community here in Mission. Unfortunately the infrastructure is still not there to support it yet.

Just a few months ago our executive sent a delegation to speak before the council of the District of Mission about the need for a covered box here in our city.

We do have a head manager now and she will be registering all of our teams for tournament as soon as registration opens each season, so hopefully more of our teams will get in.

D- Treasurers-financials

Field 2021/2022

Box 2023

E - Registrar

Q: Our team snap from Box seems to have been deleted not archived?

A: The registrar has archived it and can access it if needed.

MOTION to adopt the reports as submitted – JH / RS

6. New business

1. Elections

a. VP Box – 2 Year Term

Nominations :

Nicole Kokoska – nominated by Shanda Collins

Matt Flury – nominated by Meagan Clifton

Won – Nicole Kokoska

b. Secretary - 2 year

Nominations :

Katie Cochrane – nominated by Amanda Wunderlick

Crystal Beaulieu – nominated by Jamie Hooper (declined)

Won by acclamation – Katie Cochrane

C . Director Position #1 – 2 Year Term

Nominations:

Ryder Bremner – nominated by Jason Lindh

Mike Owens – nominated by Justin Bond (Declined)

Amanda Wunderlick – nominated by Katie Cochrane

Matt Flury – nominated by Tim Bell

Kyle Mooney – nominated by Nicole Kokoska

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Won – Matt Flury

D . Director Position #2 – 2 Year Term

Nominations:

Ryder Bremner – nominated by Jason Lindh

Amanda Wunderlick – nominated by Katie Cochrane

Kyle Mooney – nominated by Nicole Kokoska

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Won – Ryder Bremner

E . Director Position #3 – 2 Year Term

Nominations:

Amanda Wunderlick – nominated by Katie Cochrane

Kyle Mooney – nominated by Nicole Kokoska

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Won – Kyle Mooney

F . Director Position #4 – 2 Year Term

Nominations:

Amanda Wunderlick – nominated by Katie Cochrane

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Naomi Hughlett – nominated by Ryan Smith

Won – Shane Barnum

MOTION – to destroy the ballots – RS / 2nd JH

Next Meeting: October Monthly Meeting, Oct 20th @ 6:30pm at Mission Chamber of Commerce

Adjournment @8:19pm

Presidents Report 2021 - 2022

It has been an interesting and fast paced first year as President of Mission Minor Lacrosse. The year has seen us transition from re-entering competitive lacrosse with restrictions provided by the public health order to an unrestricted season for Box lacrosse and (so far) the 2022-23 field lacrosse season.

We were faced with challenges during the 2021-22 field season when the public health order required coaches and adult volunteers to be vaccinated to participate. The MMLC communicable disease plan was updated, and many volunteers scrambled to respond. They download apps and create processes to ensure everyone were in compliance. Thankfully, this order was quickly changed to allow all volunteers the ability to participate as they chose. A special thanks to the coaches and directors who took on multiple roles and stepped into vacant coaching positions during the short time the medical order was in place. Your help was essential, and we are extremely grateful for your efforts.

Some of the first decisions during the last year were the implementation of the technical director role for co-ed field and box lacrosse. This has evolved to currently being a paid position as of September 2022. These positions are different from the “head coach role” that performed some of these tasks before. The technical director role will create a strategic framework for development of players from the earliest age to our u18 role. The are supported by the coaching coordinator who has the task of following up on applications and qualifications for all coaching volunteers. We are thankful for these new roles within MMLC and for the excellent candidates that occupy them, including Mantej Grewal as Co-ed Field Technical Director, Kyle Mooney as Box Technical Director, and Katie McGuire as MMLC Coaching Coordinator. Thank you too all!

The board met last fall to complete, approve and implement the MMLC policy and procedure manual that had been in draft. A special thanks to those that worked hard in this area to develop this manual. Jamie Hooper. It is good to have this as a resource in decision-making and guidance.

Part of the updated manual was the development of a coaching committee to work together to select coaches using an interview process to determine the most qualified candidate for the position. The committee is lead by the VP of box or Field, the technical director, and other qualified candidates. We believe this will allow for the best outcome for all the teams.

Another new role in 2021-22 has been the addition of the Director of Communications. We were please to create this role and have Rachel Roberts as the first person to participate in this position. Rachel is an excellent communicator and oversees developing processes to clarify information for families and promote MMLC in the community. Rachel also works alongside the social media lead, Amanda Wunderlick with our presence on social media.

The 2021-22 Field Season was a terrific experience despite the challenges I mentioned. Thank you to Jason Lindh, Tej Grewal, the coaches, managers, volunteers, MMLC referees, athletes, and their fans for an amazing season. It was great watching each of the teams perform on the field during games, tournaments, and provincials. We are so proud of the team that won the gold medal at for u15 tier 2. We will all long remember the large and loud crowd in Langley cheering on the team as they dominated their opponent. Great job everyone!

This year we have been thankful for all coaches and volunteers that help with games. It is essential to have the participation of parent and other volunteers leading the teams in practice, games and team development. Particularly, it is terrific to see former players return to help out and coach, even when they have no children playing, but out of the kindness of their heart to help and give back. I am also thankful for many directors and coaches who have taken on teams that did not have any volunteers for coaching. I am not able to mention any names, for fear of excluding someone by accident, but please know, your spirit of giving back is noted with great thanks by us and will be remembered longer by the athletes you are helping now.

A special thanks to the leadership team, including Box VP, Nicole Kokoska and technical director Kyle Mooney for a terrific 2022 box season. Again, it was made possible by all the efforts from Nicole and the group of volunteers. We had a great group of coaches, managers, MMLC referees, score keepers, time clock operators and our in-game announcer! (Thanks Matthew Lifford!) . There were a lot of fast paced games and great victories for our teams. A particular highlight included the event organized by Nicole and others to host a junior A game between Coquitlam and New Westminster. The crowd was full, and the action was terrific. It was a remarkable season with lots of highlights including MMLC develop and field our first novice women’s team this year. We were able to have women’s teams in novice, peewee and bantam. This is great progress, and we look forward to seeing it grow in skill and success. Awesome job!

In July 2022, MMLC sent a delegation to speak to District of Mission Counsel and mayor requesting a covered facility for lacrosse. Thank you to Carrie Dunnet, Nicole Kokoska and Stu Taylor for your work in this area and for all the support given by the lacrosse community in this presentation. We are hopeful this request will lead to newer and enhanced facilities to support the growth of lacrosse.

The 2021-22 field lacrosse season is underway and is distinctive for the first-time partnership with Valley lacrosse club. Many members of the executive have worked very hard over the last year to develop the framework for a partnership that allows the two associations to merge their teams and resources together including coaching, equipment, field time, etc. without the need to follow the release process. It has been a pleasure getting to know our peers from the Valley Attack lacrosse association, based out of Abbotsford. The ones I have met and dealt with are very likable people who have a great desire to grow the sport of lacrosse in their community and to provide Mission players the opportunity to play with players that complement their own skill. The hope is to support them in the process. All the best to everyone during this partnership.

I will also repeat myself in being excited about the growth of the women’s field lacrosse game. We now have teams in u8, u12 and u15 divisions. We also have multiple Mission players participating in a regional u19 team. Of note, we even had to form two u12 teams due to the growth at the 2010-2013 age group. We are also excited to have three new volunteers that will be umpires for MMLC this year. Last year, the u-12 team had just one home game all season because we did not have any umpires to volunteer for these games. We are glad to have these volunteers working in this role this year. With growth comes challenges, and we are faced with a need for more volunteers that understand and know the women’s game. The goal is to have a paid women’s lacrosse technical director overseeing their development, much like with the co-ed field and box divisions. If you are reading this far and know somebody, please put them in touch with us. 😊

In conclusion, Co-ed Field lacrosse, box lacrosse, and women’s lacrosse are all team sports, and we need strong teamwork to ensure we are doing it successfully. My philosophy is we should make all our decisions based on if it will benefit the kids. Thank you for the team work and help volunteers of Mission Minor lacrosse, including all our executive, appointed board positions, coaches, managers, parent volunteers, families and the athletes who give their best.

Of note, I would like to recognize our Spirit Champion Award winners with the BCLA for 2021, Shannon Meindland for 2022, Tej Grewal. Thank you for role modeling for the rest of us and showing us how the best to it. We are grateful and you are terrific champions.

- Jason Hughlett, MMLC President

Vice President – Field Report for 2021 -2022

The last year has been great. Thanks to all the coaches and volunteers for stepping up and made last season successful. It was truly great to watch all the teams at provincials. We are so proud of the U-15 Tier 2 for bringing the gold home to Mission!

The dust of the rust and try it sessions for this season went well. Thanks to the volunteers who helped out with these.

We appreciate those that helped get ready for this season. There were a lot of volunteers. I want to thank the evaluators who helped us with balancing and tiering the teams. This year most of the teams were balanced for developing skill sets as well as allowing teams to participate in tournaments and challenge themselves to get better.

The partnership with Abby is going good at this time. Its great to see the players from Mission and Abby working together and getting better.

We had a lot of new refs and umps who have joined the lax family. Thanks to all of them for stepping up.

I really appreciate everyone who has worked hard to help make the field lacrosse seasons , including Tej Grewal, Imat Grewal and Harpreet Grewal, all of the other coaches that give up their personal time and the managers and everyone else. You are truly appreciated.

- Jason Lindh, MMLC Field VP

Vice President – Box Report for 2022-2022

Pre-season

- Dust the rust off @ Camp Luther before Covid-19 restrictions were lifted.

-Try it nights@ Windebank Elementary after Restrictions were lifted.

- Evaluations at the outdoor box, weather permitting.

- Coaching selections/ recommendations made by committee.

- Practices started at outdoor box until arena was open.

Season

April, 2022

First games of the season April 11.

Scheduling was a mess at the beginning of the season with the new LMMLC website. Ideas were put to calm this for next year.

New scorekeeping system was unveiled. It was a process to learn to use but most people received it positively.

April 22, 2022, Coquitam Adanacs played New Westminster

Salmon bellies here in Mission. This game was a fundraiser for us and the Mikey & Scotty Memorial Fund. Both Scotty and Mikey's families will attend. This raised $2500.00 for MMLC.

May, 2022

Tiering week

Photo day rescheduled to accommodate proper notice.

Female Island schedule was not posted on LMMLC schedule, this caused many cancellations for the island teams. The schedule WILL be posted next year pre-season to align with tournaments that are posted.

New Tyke rules were not a hit. We hope for this to return to previous rules in 2023.

June, 2022.

Play downs started in mid-June. Some teams played in to July.

Some games needed executive presence and spectator calming due to parental actions by opposition.

Teams found their spots in Provincials.

July, 2022.

Mission Sasquatch Bantam C,16U teams played in Provincials.

Mission players and referees travelled to Prince George for BC Summer Games.

With a real season ahead of us, the 2022 season was exciting, new and strangely felt like meeting an old friend. This season had it’s ups and downs, experiments and fails. This was to be expected with two years of Covid-19 under our belts.

We had new additions to the season from Lower Mainland Lacrosse Commission via electronic game sheets, a new scheduling tool on the website, and new Tyke rules from BCLA.

We had many incident reports dealing with behaviour on both the female and coed side of game play as well as spectators. We learned we could get excited!

We can chalk up a lot to two years of missing Box lacrosse, but our kids got to play!

We welcomed back the squeal of shoes on the floor, the noise in the stands, the sound of the 30 second clock, and the stench and humidity of an arena. It was wonderful.

Plans are in the ready for next year.

We will get our kids out earlier, hopefully without further restrictions.

We hope to see families come back to our beloved sport that left.

Thank you, Sasquatch, for a season of fun and effort! I loved being part of it and watching your kids keep their sticks in their hands and smiles on their faces.

Cheers,

Nicole Kokoska

Registrar Report

Box 2022

Total Registered 227 players – 14 Teams

Mini Tyke22 ( 2 teams)Novice Female 13 ( 1 team )

Tyke36 ( 2 teams )Peewee Female19 ( 1 team )

Novice29 ( 2 Teams)Bantam Female16 ( 1 Team )

Peewee40 ( 2 Teams )

Bantam32 ( 2 Teams )

U1620 ( 1 Team)

Field 2022

260 fully registered this season. 195 registered players in Mission.

16 teams declared this season, up from 10 last season.

Able to keep all but U19 girls from being released.

U5 13 total registrations – 4 Abby, 9 Mission

Declared 2 teams (1 Mission, 1 Abby team)

U740 total registrations – 9 Abby, 28 Mission

Declared 3 teams – 2 Mission, 1 Abby

U927 registered, 1 waiting to pay – 4 Abby, 23 Mission

Declared 2 (Mission) team

U1134 Total registrations – 11 Abby, 23 Mission

Declared 2 BALANCED teams – Tryouts for balancing

U1332 Total registrations – 7 Abby, 25 Mission

Declare 2 teams – Tryouts for tiering

U15 25 Total registrations – 9 Abby, 17 Mission (1 kid aged up)

Declared 1 team

U1824 Total registrations – 11 Abby, 13 Mission

Declared 1 team

U8 F12 Total registrations – 6 Abby, 6 Mission

Declared 2 BALANCED teams

U12F31 Total registrations – 4 Abby, 27 Mission

Declared 2 BALANCED teams

U15F14 Total registrations – 17 (Including 3 age downs)

Declared 1 team

U19F 7 Total registrations – 7 Mission, no returning players from Abby

Released to Ridge

3 age downs requested

Mission Minor Lacrosse Club 10/13/22 Mission Minor Lacrosse Club 10/13/22

Meeting Minutes - October 2022

Thursday October 6th 2022

at Mission Leisure Centre

7650 Grand St, Mission, BC V2V 3T3

In attendance: Jason Hughlett(President), Nicole Kokoska (VP Box), Jason Lindh (VP Field), Katie Cochrane (Secretary), Carrie Dunnett (Treasurer), Kyle Mooney (Director), Danielle Leifsson (Director/Floor Allocator), Jamie Hooper (Director/ Field Registrar), Ryder Bremner(Director), Shane Barnum (Director), Ryan Smith (Director/Equipment Manager), Matt Flury(Director), Rachel Roberts (Director)

Call to order @ 8:25pm

President:

- Welcome to all the new Executive members

Action Items:

- Move meeting to new location? Confirmed we have Mission Chamber. For right now, location will not be changed

- Contact Katie to give current contact information.

- Treasurer and President will connect regarding signing privileges for cheques etc.

Next Meeting: October Monthly Meeting, Oct 20 @ 7:00pm at Mission Chamber of Commerce

Adjournment @ 9:00pm

Mission Minor Lacrosse Club 10/4/22 Mission Minor Lacrosse Club 10/4/22

Meeting Minutes - September 2022

Thursday September 22nd, 2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance: Danielle Leiffson, Jamie Hooper, Ryder Bremner, Jason Lindh, Ryan Smith, Stu Taylor, Rachel Roberts, Nicole Kokoska, Carrie Dunnett, Katie McGuire, Tej Grewal (arrived late)

1. Call to Order: @ 6:35pm

2. Adoption of Minutes: RB/JL

3. Adoption of Agenda: JL/ST

4. Correspondence:

From U12 parent – Request to move player to the other team. At this time no movement will be made. At the coed tiering break we are going to re-evaluate at that time and movement could be made between teams at that time if needed.

U12 Team 2 Practice time moved to Monday 7-8pm

5. Reports:

a) President

Not in attendance. No report sent

b) V President Box

LMMLC

• Next meeting is on September 27. Policy changes will be reviewed before the BCLA AGM.

• Minor and Senior Directorate special Sessions are September 22

• BCLA AGM is on October 6. I don't know how we can attend this with our own AGM that same evening.

c) V President Field

U5 – Mike Wright to coach for this team

Missing Head Coach for U12 Team 2 – Carrie D doing it for the in-term

Monitoring Balanced teams

d) Women’s Rep

A meeting last night via zoom was held between myself, Pam Mason, LMMLC secretary, Sandra Margetson LMMLC President, and John Hamilton Female Chair of BCLA to discuss Island travel and getting everyone on board and participating. Several proactive and positive ideas were brought up between us and John will be having the same meeting with the Island female reps to discuss our ideas.There was discussion of including them in regular season play, our island games would therefore count. This could have a better and more true tiering level for these teams.They would have to do 2 trips for mainland play.

• A meeting about the U19 division was had with Stacy, Brad, and all female reps. There was discussion about concentrating this group into larger zones. This gives clubs and players a home. It is exciting as the division was getting smaller, quickly. This has since been passed as per the email that I sent out yesterday.

e) Technical Director Field

- Wants to host coaching clinic, Abbotsford, Mission maybe Chilliwack. Need time

- Discussion around the same for Female Division

- Technical Director as a paid position… $40/hr

MOTION – to pay Technical director $40.00/hr based on 5 hours a week for the duration of the season. Approx 24 weeks to be billed out monthly.-RS 2nd-JH

AIF?-passed

f) Technical Director Box

Not in attendance, no report sent

g) Equipment Manager

JBS is going to touch up nets, JBS sponsor ball bags for field. Shorts here end of the week. Equipment and Jerseys handed out. Looking at sponsoring a camera. Subscription is $1500 US / year

h) Head Ref

No report

i) Ref scheduler

Not in attendance. No report sent

The executive has decided that the person doing this position is required to do an online form for access to umps and refs with Abbotsford and Mission

j) Floor/Field Allocator

Abbotsford required to give 2 weeks notice to return time.. They pay for their grass time as well.

Field 6 lined for co-ed teams. Lights waiting for part have to turn on and off manually.

k) Treasurer

No report

JH needs cheque for refs and snacks for U5

l) Registrar

259 Total Registered

189 Mission

U5- Jamboree and U5 games to be had during the season. Jamie taking the lead on this

m) Coaching Coordinator

Mike Owens to assist U15 female team

n) Director of Communications

Welcome packages to be revamped to include Abbotsford fields and sent out.

MOTION – to transfer all communication passwords, social media responsibilities and website to the Director of Communication. – 2nd JL

AIF? – passed

o) Fundraising Team

Not in attendance. Will address after AGM

p) MMLC/VA Partnership Committee

No report

6. Questions:

7. Old Business:

8. New Business:

a. Photos

Pending

b. Jersey Sales – RS

MOTION – to sell old MudDawgs/Sasquatch gear at $10 a piece- RS 2nd-NK

AIF? – passed

c. AGM

Tabled until after AGM

Looking into order of approval of minutes and posting of minutes

d. Scholarships from Box -DL

MOTION – to send all scholarship application and applicants with names redacted to Karen the president of Valley Lacrosse association for her input as she is a neutral party. – DL 2nd-JL

AIF? – passed

e. Socks – RS

MOTION – to send out an email saying that an error was made regarding socks.- RS 2nd-JH

AIF – passed

RR will draft email and send it out.

f. Score Clock Remote – RS

District could not find remote. Deposit has not been returned. Use that deposit.

MOTION – That the score clock remote is to be kept at RS place for the season. – RS 2nd-NK

AIF? – passed

g. Team Fundraising – DL

Team fundraising vs club fundraising… changes to operating manual to make guidelines around fundraising.

Ryan to create a proposal for operating manual

All fundraisers need to be submitted to a designated director for approval to prevent overlapping team fundraising and conflict with the club fundraisers… to be addressed at next monthly meeting.

h. Abby ATF – DL

Addressed in Field Allocator Report

9. Next meeting: Oct 6th @ 6:30 Mission Leisure Centre (AGM)

Oct 18th @ 6:30 Mission Chamber of Commerce (Monthly Meeting)

10. Adjournment @ 9:22pm

Mission Minor Lacrosse Club 9/1/22 Mission Minor Lacrosse Club 9/1/22

Meeting Minutes - August 2022

Thursday August 18th,2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), ) Jason Lindh (Field VP) Nicole Kokoska (Box VP), Shannon Meindl (Director), Naomi Hughlett (Secretary), Ryder Bremner (Director/Head Ref- Field), Stu Taylor (Director), Katie McGuire (Coaching Coordinator), Tej Grewal (Technical Director – Field) Vicky Flury (Ref Allocator), Matt lurry – (Member)

Regrets: Carrie Dunnett (Treasurer, Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Kyle Mooney (Technical Director – Box) , Rachel Roberts(Director/ Director of Communication), Danielle Leifsson (Director/Field Allocator), , Amanda Wunderlick (Social Media), Britanny Mann (Director/Fundraising), Damian Lund (Head Ref – Box)

1. Call to Order @ 6:30pm

2. Adoption of Minutes: 1st-ST/2nd- JL / passed

3. Adoption of Agenda:

MOTION to move agenda item New Business “J” up to “B” – ST / 2nd- JL/ passed

MOTION to discuss reports at the end of the agenda – JH / 2nd-SM / passed

Adoption of updated Agenda: 1st-JL/ 2nd-ST/ passed

4. Correspondence: NONE

5. Reports:

a) President

Most of us are enjoying our summer after a very busy box season. Registration has been in full swing.

Because of the late registration, many of the peer associations to MMLC are behind where they are typically with registration. At the recent PCFLL meeting the season schedule was pushed back one week,

There was only one meeting this month with the PCFLL. The topics were on requests the upcoming field directorate re: 2-pass rule and field sizes for u-12 and age grouping for younger women players between 8–10-year-old.

Lastly, the field season is starting up soon with the rust offs and evaluations around the corner.

b) V President Box

Box Season recap

· Female: LMMLC will be better prepared for the 2023 season. While attending Junior provincials in Coquitlam, I had a conversation with John Hamilton, BCLA Female Chair. We agreed that the Island schedule will be posted preseason to not interfere with mainland tournaments and all teams that are scheduled WILL attend. There will be no refusals or the fines of pre-Covid will be levied.

· The regular season schedule went well once it got going. This is not to say there were no glitches or blips, but hopefully these mishaps with scheduling and communication at LMMLC, will be rectified. There were some exciting games to watch, especially those in playdowns and provincials.. There are concerns that our C teams have better success getting to Provies, perhaps next season the A2 teams declare at B level.Coaches need to be reminded of the need for reporting to LMMLC of teams that are improperly declared. For instance, an island team is declared as B but is clearly not, this way there teams can be bumped to their best suited level.

Behaviour

· There were many complaints and reports of poor spectator and bench staff behavior. We as a governing body must make it a priority to stop referee abuse. Parents and players need to be reminded of the contracts they signed at the beginning of the season.

Field User's Meeting

· June 21, I attended the user meeting with D of M, Soccer, Baseball, and Football. The new scheduler, Jennifer,was present, as was Rachel and Jason..

· The new caretakers' names are Andrew and Mona Watson.

· Wren Street repairs were supposed to have a September completion. This has now been pushed back to mid fall. The Israel Street detour will have to be communicated by the managers to visiting teams.

· Sign at the ATF is basically approved. It must be made of Galvalum in order to survive the weather. It was suggested we have one sign with all users on it. In my opinion, baseball’s sign should be at the baseball field. Atf users at the ATF. We can submit our sign design and our plans for hanging it.

· I had asked for Wednesday and Friday evenings for ATF time. Rachel had agreed as soccer never used the time they had booked on Fridays.At the meeting the requests were: Soccer- Monday, Saturday and Sunday. Football- Tuesday and Thursday.

· Storage at the grass fields was brought up. They do not want large storage boxes there. I had suggested that one dug out could be used to lock our fold up nets in. Rachel and Jason like this idea. For now, we would lock them to the chainlink until the D of M decides to close in one dugout.

· There was discussion of a second ATF field being built. Mission owns property in Cedar Valley.

· Roof over existing box was in the capital budget for next year.

Meeting with Mayor Horn.

· Justin Bond invited me to a meeting with Paul Horn and a member of the planning department. I learned of a new approach to the fulfillment of our dream outdoor box. As per Paul’s suggestion, I am researching the path we would take to start a foundation. This will give us the ability to receive donations and use them to contribute to the project. We are most likely to have our project chosen if we come to the table with some skin.

Tasks completed for next season

· Floor time request for “Try Lacrosse” nights 2023 submitted to the District of Mission via our floor Allocator.

· Floor requests will be made through Ag Rec once these are available.I am also looking at renting an industrial warehouse in Mission.

c) V President Field

No report given

d) Women’s Rep

No report given

e) Technical Director Field

No report given

f) Technical Director Box

Not in attendance – no report submitted

g) Equipment Manager

Not in attendance – report submitted electronically via secretary

I only need to know a couple of things:

1) How many girls teams and which divisions to order jerseys for? And are we ordering for U5 too?

2) What the equipment budget is so I can order the NOCSAE approved goalie chest protectors. And how many teams and what divisions to order for.

h) Head Ref

5 returning refs this season and 1 new ref

5 new umps for womens

- Angie is willing to help support us with training and mentoring of new umps

Hoping to have clinics in Ridge and Langley this fall

i) Ref scheduler

No report given

j) Floor/Field Allocator

Not in attendance – no report submitted

k) Treasurer

Not in attendance. Report submitted electronically via Secretary

The spreadsheet is uploaded with he box finals for the year. There might be one adjustment if I get any last minute invoices but I think we are good. Once everyone had had a chance to look at it you can email me with any questions as I am away. There is approx. $13000 in the account of which this is fundraising fees from the last few seasons. This is a combined amount from field and box. Some of this is allocated to female field jerseys.

MOTION – to use $4000 of this to do some special things at our family fun night in September -CD

1st – JL / 2nd- JH / AIF? -passed

I would also like to suggest that family fun night be inclusive of the box families and that each family will all receive something that night for their “fee” What that looks like right now, I don’t know.

We will have less than a mnth to put this together so we need to start right aways with this.

Ryan asked what the budget was for this year’s equipment fund and that is $5000

l) Registrar

Not in attendance. Report sent via Box VP

Total 123

U5 5

U7 14

U9 15

U11 15

U13 16

U15 13

U18 8

U8F 3

U12F 21

U15F 8

U19F 5

m) Coaching Coordinator

U5 0

U7 3

U9 1

U11 1

U13 2

U15 1

U18 3

U8F 1

U12F 2

U15F 3

U19F 0

Many of the people that have submitted coaching applications so far, have submitted to coach more than one team. Something that we will need to be mindful of when scheduling practices potentially in two different cities.

n) Director of Communications

Not in attendance – no report given

o) Fundraising Team

Not in attendance – no report given

p) MMLC/VA Partnership Committee

No meetings since last update.

6. Questions:

7. Old Business:

8. New Business:

a. Proposal Presentation – MF

Proposal sent to Executive regarding opportunities for paid coaching, technical support for teams. There were two proposals sent:

1. Funded by the club

2. Funded by the teams

Discussion and Questions

IN CAMERA: further discussion and decision to table any decisions until more members of the executive could be present to take part and vote. We would like to revisit this at our August 30th meeting.

b. Paid coaching for Women’s teams – JH

Covered in discussion surrounding above proposal

c. Family Day -JL

Still waiting to hear if we have secured field time either Sept 23 or 24

Discussion regarding weather a Friday or a Saturday would be better. All in agreement that we would like to book it on a Friday if at all possible. Even if it has to be a different Friday than September 23rd.

JL to form a working group to help support in planning and details

d. Photos -JL

Would like to aim for Oct 20th (ish) to have photos done. President and VP to look into it further and finalize details.

e. Managers – JL/NH

NH is currently working on putting books together and creating the digital shared file for all managers to use. Still waiting on some information, before we can have this completed.

Field VP is working on a date to set a manager meeting for managers of Mission teams.

We will make enough manager books for all teams and if Valley would like to use them for their team managers, they can. Or they may already have something in place, which is also fine.

f. Branded Tent – SM

When speaking with MVP they noted that we have approx. $1000 credit there still.

Extreme has given us a quote of $899 plus tax for a branded tent. (they already have our logo, our correct shade of Kelly green etc)

MOTION: To have MVP cut us a cheque for the outstanding credit and put it towards the purchase of a branded tent. – SM

1st- ST/ 2nd- RB/ AIF?-passed

g. Try It Sessions – NK

Scheduled at Windebank Field Aug 24th and 31st from 6-8pm

NK will get the sticks from BCLA

h. Apparel – SM

Team stores set to open soon. Just working out the details with Valley’s logo etc.

It was decided by the vendor that it would be best to have separate team stores, to keep things cleaner and keep funds raised separate.

Link to both stores will be sent to all families and people can purchase from either/both stores.

2 names put forward for possibly taking over as our new apparel person as SM is moving very soon and needs to pass it on.

Discussion and vote : Sandra Burritt to take over as our new apparel coordinator.

i. Score Clock Remote – NH

MOTION – to put a deposit down at the Leisure Centre so that we can keep the remote for the duration of the season. – NH

1st -NK / 2nd – RB / AIF? Passed

We will need to decide where to keep it so it is accessible to all managers for home games

j. Womens lines on Field -JH

Could we maybe line field 6 with womens lines also?

k. Coaching Clinic – TG

Would like to have a mandatory coaching clinic before season start to help ensure that our coaches are moving together as an association to provide continuity, clarity and smoother transitions for our players as they grow and develop.

Tej will also develop a PDF with terminology etc that we would like to be using throughout all teams ( would be great to see this posted on our website as well)

Will work with Field VP to set up a date and make this happen.

l. Date for declaration meeting/coach selection review – JH/JL

Meeting date August 30th @6:30 pm at the Mission Chamber of Commerce

m. Evaluation schedule- JH/JL

Evaluations to take place for teams that need it September 7-12

9. Next meeting: AUGUST 30th @ 6:30 PM at the Mission Chamber of Commerce

10. Adjournment. @ 9:00pm

Mission Minor Lacrosse Club 7/22/22 Mission Minor Lacrosse Club 7/22/22

Meeting Minutes - July 2022

Thursday July 21,2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), ) Jason Lindh (Field VP) Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Naomi Hughlett (Secretary), Vicky Flury (Ref Allocator)

Regrets: Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer, Kyle Mooney (Technical Director – Box) , Rachel Roberts(Director/ Director of Communication), Danielle Leifsson (Director/Field Allocator), Ryder Bremner (Director/Head Ref- Field), Stu Taylor (Director), Katie McGuire (Coaching Coordinator), Tej Grewal (Technical Director – Field), Amanda Wunderlick (Social Media), Britanny Mann (Director/Fundraising), Damian Lund (Head Ref – Box)

1. Call to Order@ 6:36

2. Adoption of Minutes – RS/JH

3. Adoption of Agenda – SM/JL

4. Correspondence - None

5. Reports:

a) President

The box season has come to an end with the conclusion of provincial playoffs in the last

weeks. Congratulations to the Mission Sasquatch teams that participated in the playdown

process and those that made it to the provincials. In particular, great job to the U-16 and

co-ed bantam C teams!

A delegation from Mission presented before the district of Mission to ask the council and

mayor for a covered facility. A special thanks to Carrie, Stu and Nicole for their hard work

and terrific presentation.

I did speak and give comment to a local reporter from a newspaper in Abbotsford who

contacted me regarding the turf field issues in Abbotsford and the potential impact that may

have on field lacrosse and the partnership between Abbotsford and Mission lacrosse

associations.

There were no LMMLC or PCFLL Meetings in July. There is nothing to report. The PCFLL

president did email to express they were in communication with the BCLA regarding the

delayed registration.

We wish everyone a relaxing summer before the start of field season in the fall.

b) V President Box

Not in attendance. No report sent

c) V President Field

Needs to connect with field allocator regarding season start. Would like to get us all out there as soon as we are able.

Would like to plan Family Fun Night again for fall. Last year was a huge success and we would like to build on that.

d) Women’s Rep

Not in attendance. No report sent

e) Technical Director Field

Not in attendance. No report sent

f) Technical Director Box

Not in attendance. No report sent

g) Equipment Manager

Organizing an equipment return for next week

Nets still need to be repaired, we have the string to do it, and will look to have it done within the next 2 weeks.

Needs to talk to CD about goalie gear for this season

Needs to order jersey’s ( for the U5’s and for Female teams)

We need to make a decision regarding the use of “Mudawgs” on female uniforms. As the decision is time sensitive and we do not have enough people present at this meeting for a vote, we will need to send it out via email to the board.

As of now there are no plans from PCFLL to use the ipads for scorekeeping so RS will store them during the off season

h) Head Ref

Not in attendance. No report sent

President has spoken with Angie (the head coordinator for umps) regarding some of our needs and concerns and she said she is willing to personally come out and mentor umps here in Mission for us if we have them this season. She mentioned the idea of booking female games back to back on home game days so that it would make it more worth the time for umps to come out.

Right now we have 1 parent and 1 teen volunteer that would like to take the course.

i) Ref scheduler

Looking at using some sort of app (scheduler.ca) or shared spreadsheet to help everybody be on the same page this season.

j) Floor/Field Allocator

Not in attendance. No report sent

k) Treasurer

Not in attendance. Report sent via email.

Year end is not done yet…waiting for two more invoices and some funds to be returned from the season.

l) Registrar

MMLC Valley

Total – 52 Total - 18

U5 – 1 U5 - 1

U7- 7 U7 - 2

U9 – 9 U9 - 0

U11 – 5 U11 - 5

U13 – 6 U13 - 2

U15 – 1 U15 - 3

U18 – 3 U18 - 2

U8 F – 3 U8 F - 1

U12 F – 12 U12 F - 2

U15 F – 1 U15 F - 0

U19 F – 2 U19 F - 0

m) Coaching Coordinator

Not in attendance. No report sent

n) Director of Communications

Not in attendance. No report sent

o) Fundraising Team

Not in attendance. No report sent

6. Questions: NONE

7. Old Business: NONE

8. New Business:

a. Family Day – DL

Yes we would like to do it again. Can we check with the District to see if September 16th and/or 23rdwork?

We would like to do it on a Friday that doesn’t compete with any tournaments, especially female tournaments as we would like to feature a female game at the FFN

b. Coaching application process – NH/KM

Coaching application form on the site is updated and ready to go.

Valley will be directing any potential coaches from Abbotsford to our site to apply

Coaching selection committee will consist of Field VP, Field Tech Director and one other. Once they have completed their interviews and reviewed applications, they will bring their recommendations to the board for feedback before finalizing any decisions.

c. Apparel – SM

SM is willing to stay on for the next few months and train/work with somebody who will take over.

Has been posted to social media that we are looking for volunteers.

9. Next meeting August 18th @ 6:30pm at the Mission Chamber of Commerce

10. Adjournment @ 7:45

Mission Minor Lacrosse Club 6/15/22 Mission Minor Lacrosse Club 6/15/22

Meeting Minutes - May 2022

Thursday May 19th,2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President),), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Ryder Bremner (Director/Head Ref- Field), Stu Taylor (Director), Katie McGuire (Coaching Coordinator), Vicky Flury (Ref Allocator)

Regrets:Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Kyle Mooney (Technical Director – Box) Jason Lindh (Field VP), Rachel Roberts (Director/ Director of Communication), , Tej Grewal (Technical Director – Field), Amanda Wunderlick (Social Media), BritannyMann (Director/Fundraising), Damian Lund (Head Ref)

1. Call to Order @ 6:32pm

2. Adoption of Minutes from April Monthly Meeting

1st – CD / 2nd – ST / AIF?-passed

3. Adoption of Minutes from May 11th, 2022 Emergency Meeting

1st – CD / 2nd-NK / AIF? - passed

4. Adoption of Agenda

1st- NK / 2nd – ST / AIF?- passed

5. Correspondence:

Phone call received from a concerned parent from one of our A2 teams. Concerns regarding the tiering process and the affects on players and families from being consistently put in a tier that does not actually reflect the teams abilities. Losing every game by large margins etc.

-Discussion

- President and VP Box will speak with the coaches from all of our tiered A2 teams and get feedback from them. Depending on feedback given, a letter may be sent into LMMLC to appeal.

6. Reports:

a) President

Box season is well underway. It seems that we have returned to pre-pandemic norms of scheduling even

we were ready for that or not. Our family have two kids playing, and along with volunteering as a coach

and executive, we find that we are busy every single night of the week. We still are working on how to

fit in dinner time at a normal hour.

This has been a busy month. Some of the events that stand out include the hard work of the Valley-

Mission partnership for the 2022-2023 Field Lacrosse season. This will develop a partnership to help

both club bring the best of lacrosse to our respective communicates, while hoping to support one

another to success. There are still many details to be worked out but we are believing for the best.

Conduct and misconduct has been a reoccurring trial during the early part of the season including

interaction between coaches and families with officials, and interpersonal issues between spectators

and other participants. Our Box VP has been busy meeting with coaching staffs and parent groups to

communicate best practice for participating in our various roles. I wrote a letter to coaches and

managers after a particularly difficult weekend with three negative interactions. I am happy to report

that I received assurances from almost every coach that they would comply with the standards of

conduct laid out. We are continuing to work on how to address with timeliness and fairness each of

these circumstances. It is still difficult to manage, and emotions seem to be hard to manage. People are

reporting that tempers and patients is particularly thin post covid. The warnings have been loud and

frequent that how we are interacting with officials is doing short- and long-term harm to our sport. We

must find solutions to minimize conflict with officials from spectators, players, and coaches.

We started the box season with 15 teams in 7 divisions. Unfortunately, our Junior Women’s team folded

after 3 games because there were not enough players to complete the team. Multiple players from this

team were able to be released and are playing on new teams. This year the LMMLC expedited the

tiering process from 8 games to 6. As President, I have been reviewing scores and records of our teams.

Of our 14 current teams, 4 teams, 2 mini-tyke and two tyke teams are playing inhouse. Of the remaining

10 teams, 2 have a winning record, while the remaining teams are emerging in their skills but combine

for .112 winning percentage. Even adding in our two teams with a winning record, u-16B and Peewee C,

our record is .231. On average our teams are losing 8 out of every 10 games we play. We do not

necessarily judge our success by wins and losses as an association. Lacrosse is still fun and for many it is

a great enjoyment. For many though, losing games at a high frequency is highly troubling and

disappointing. We need to find solutions with the LMMLC to correctly tier our teams to appropriate

competition. For safety and competitive reasons.

I am continually impressed with the amount of work that everyone in the organization contributes.

There are not enough thanks, but our reward is to pass on a health association to future generations

and that our kids will have a lot of terrific memories regarding lacrosse in their youth.

b) V President Box

Games

● Tiering scheduling had blips but it ironed out. Communication has been

weak with some commissioners via @lmmlc email addresses when

questioning posted games. For example games posted at 12:00 am meant

they were TBR with no information beforehand.

● Female Island travel schedule was never posted to LMMLC. Teams were

notified by mainland female rep via email and were surprised and not

happy as it was not on the schedule.

● The regular season schedule is well underway. I have concerns about

tiering down some teams, especially those integrated A1 and A2 play.

These teams are essentially B teams that are in A2 divisions.

Behaviour

● Player behaviour is of concern. Players cannot be lashing out to comments

made from the opposition. Players that are reacting to taunts, are doing

exactly what the taunters want.

● Bench Staff behaviour is reportedly becoming a huge problem. Bench

personnel cannot berate, yell, or swear at refs.They are not allowed to

even talk to them in a game situation. Captains and Assistants do this on

behalf of the staff.

● Parent behaviour has been deplorable. Parents need to be reminded of

the contracts they signed at the beginning of the season. I think this should

be dealt with immediately.

Photo Day

● A missed reminder caused issues for some teams. Quickly remedied by a

date change.

● It went smoothly and without a hitch.

Provincials Declarations

● Teams wanting to play down and get to Provincials, need to get their

declarations in to Carrie and I by May 24. Those declarations should

include every person that could possibly, in the event of an emergency, be

on the bench. They cannot be changed after submission.

● Declarations and payment need to be in at BCLA on June 1.

Tasks completed for next season

● Floor time request for “Try Lacrosse” nights submitted to the District of

Mission via our floor Allocator.

● Floor requests will be made through Ag Rec once these are available.

c) V President Field

Not in attendance, no report sent

d) Women’s Rep

No report

e) Technical Director Field

Not in attendance, no report sent

f) Technical Director Box

Not in attendance – report given by RB (Director)

Looking to secure a date for skills clinics (Goalie clinic as well as skills clinic for runners)

- Likely will do Novice/Peewee and then Bantam/Midget, will need to offer a female one as well.

- Female goalies can attend Coed goalie clinic

g) Equipment Manager

Not in attendance, no report sent

h) Head Ref

Not in attendance, no report sent

i) Ref scheduler

Starting up a shared spreadsheet to help support communication and scheduling amongst refs

Still many reports of mistreatment of Refs by coaches, parents and players

j) Floor/Field Allocator

All scheduling for the next YEAR needs to be submitted to the district by June 1,2022

Please ensure all your dates are submitted.

June 23rd ,2022 – Box Awards night (will see if we can book Northview, if not we need to book a gym)

Sept 16th, 2022 – Family Fun Night (ATF)

Feb 13th,2023 – Field Awards Night (Hatzic Gym)

k) Treasurer

No report

l) Registrar

Not in attendance, no report sent

m) Coaching Coordinator

Still 6 managers and 6 coaches without the CRC’s completed. Even after multiple emails, conversations etc.

President will follow up with this.

Still no level 2 courses available for those who need them, due to nobody to facilitate the course.

n) Director of Communications

Not in attendance, no report sent

o) Fundraising Team

Not in attendance, no report sent

7. Questions:

8. Old Business:

a. Welcome Packages -RR

Look great! Please send Rachel any edits or updates you may have so we can finalize and have these ready for the registrar to send out to people as they begin to register for field.

9. New Business:

a. Jersey purchases – JH

Tabled until next meeting

b. Ipads – JH

U16 home games run too late and by the time they are done there are no staff at the leisure centre to return the ipad back to (and receive back your ID collateral).

MOTION – That Jamie Hooper (Director/Registrar and Manager of U16) keep one of the ipads in her possession for the remainder of the Box 2022 season – ST

1st – ST / 2nd – NK / AIF? - passed

c. Awards – NK

June 23rd 5:30-9:00 (JH to contact Northview to see if we can book there)

Feb 23rd, 2023 Field awards (Hatzic Gym, or Northview if it works)

Info regarding awards and scholarships needs to go out June 1st

d. Review of Discipline Process -JH

As per our OPPM Complaints/Grievances need to go to the VP for that season and they will communicate with the President and other VP to determine next steps

e. Lacrosse Facilities – JH

Received an email from Mayor Paul Horn looking to meet with some of us to discuss the potential for more Lacrosse facilities in Mission

JH, NK, CD and ST to arrange a time to meet with him.

10. Next meeting June 16th @ 6:30pm

11. Adjournment @8:05pm

Mission Minor Lacrosse Club 4/18/22 Mission Minor Lacrosse Club 4/18/22

Meeting Minutes - April 2022

Thursday April 14th, 2022 7:00pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary),), Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager, Stu Taylor (Director) Jamie Hooper(Director/Registrar) Danielle Leifsson (Director/Field Allocator), Brittany Mann (Director), Whitney Dzamka (Member)

Regrets: Rachel Roberts (Director/ Director of Communication), , Tej Grewal (Technical Director – Field), Damian Lund (Head Ref Box), Ryder Bremner (Director/Head Ref- Field), Vicky Flury (Ref Allocator), Amanda Wunderlick (Social Media) Kyle Mooney (Technical Director – Box)

1. Call to Order @ 7:02pm

2. Adoption of Minutes from March Monthly Meeting

1st – JL / 2nd – SM / AIF- Passed

3. Adoption of Minutes from April 2 Closed Meeting

1st – SM / 2nd – JL / AIF? -passed

4. Adoption of Agenda:

MOTION – to change order of a Agenda for tonights meeting only, and move new business to be addressed before reports. – ST

1st – SM/ 2nd – JL/ AIF? - passed

5. Correspondence: NONE

6. Reports:

a) President

This has been a busy and challenging month as we gear up to start Box Season. I am very appreciative for the hard work from everyone to get started. It truly amazing to see the volunteer workforce mobilize to get the different teams started and playing. From the registrar pouring over numbers, the enormous effort of the floor allocator, to the unsung efforts of the coaching coordinator, technical director and secretary spending their spare evening time and early mornings double checking spread sheets and email threads. I do not want to leave anyone out. Everyone has been amazing in their role this year. Ryan (equipment manager) and Nicole (VP of box) have put in tireless time and effort in so many small details. Thank you! Just reviewing the emails and the meetings, it has been incredible to see and we are all very thankful. A special thanks also to the unseen team of volunteers, board members and parents that have worked hard to continue to recruit and register more players so that teams can have sustainable rosters for the season. This has included the need to look out for more coaches and team managers. We are fortunate that many are stepping into these roles. Let’s maintain diligence to make sure they have the necessary welcome, training, qualifications, and support as the season begins and continues. During this, it has been a difficult month in navigating interpersonal struggles and emerging issues with personalities and team dynamics. Thank you to the board for the extra effort and wise counsel and we try to maintain a strong value for fairness and good faith in managing these. I attended the BCLA Field Directorate meeting on Saturday, April 9. Much of the meeting was spent updating operating policy. New policy was developed to give guidance on the combining of associations. The new policy was adopted by a small margin. We held a mandatory coach meeting on April 10, 2022 that received a good turnout. The theme of the meeting was a reminder and discussion regarding the coach’s code of conduct. The technical director for box also discussed his philosophy of support to the coaches. I am continually impressed with the amount of work that everyone in the organization contributes. There are not enough thanks, but our reward is to pass on a healthy association to future generations and that our kids will have a lot of terrific memories regarding lacrosse in their youth.

b) V President Box

Evaluations

● Bantam still evaluating.

Mentorship

● Budget for Kyle. “Schmooze Fund’

● Kyle to facilitate at least 2 goalie development sessions. One for younger divisions, 1 for 14U and 16U. No dates yet.

● We need to welcome and encourage our alumni to volunteer upon return from post-secondary school whether they referee, coach, or play.

Coaching

● Coaches have finally been secured. Parents have stepped up as Assistant Coaches and Managers.

Team Games

● The first week of regular season games is under way. There have been many TBRs. The automatic populated did not work well and it ended up causing mayhem. Dee has been working her magic. Managers and Coaches need to remember that this task is not an easy one.She works very hard all season.

● There needs to be widespread training on the time clock and electronic gamesheets. Junior A Game

● April 22, 2022, Coquitam Adancs are playing New Westminster Salmonbellies here in Mission.This is a fundraiser for us and the Mikey & Scotty Memorial Game. Both Scotty and Mikey's families will attend.

● Paid entry, perhaps with food donations is free, 50/50 tickets. Red’s grill will have hotdog specials benefitting us. I have secured a singer for the anthem, etc. Skills competition pre-game outside? Radar gun?

● Any help with this event would be appreciated.

LMMLC Meeting Updates

● Tyke option X rules brought in in 2020 are not popular this season. It basically gives mini tyke a 4 year division. Many clubs are staying in house, playing 5v5. Associations like Surrey are writing to BCLA in objection to the rules. Some teams believe that anyone can ref these games. They still need officials.

● Officials clinic to be held by zoom to get the college and university students trained before arriving back to our communities to ref.

● The game officials allocator spreadsheet is not being used properly. Allocators are using officials from other communities unnecessarily.

● Tiering break May 2 to 8 – except for Female ,16U, Pewee and Novice. These divisions do not have enough teams to tier.

● The Female Island schedule was sent to the Female Rep at LMMLC. In most divisions it will be a volunteer ask first. There are not many dates available and some are during tournaments.

● The lacrosse community needs to be reaching out to parents and asking for patience and grace at games as the officials pool has shrunk by 30%.

● Sean Reid from Surrey is asking BCLA to start advertising on local TV networks. He is also wanting BCLA to unify the registration structure. Examples are Early Bird runs from December 15 to January 15. Regular Season, January 16-March 1, Late fees start on March 2 to May 14. The rationale for this is that it will bring earlier registrations.

● BC Summer Games is still looking for a zone coach and officials Player applications are on the BCLA website.

c) V President Field

No report given

d) Women’s Rep

No report given

e) Technical Director Field – Not in attendance

f) Technical Director Box – Not in attendance

g) Equipment Manager

No report given

h) Head Ref – Not in attendance

i) Ref scheduler – Not in attendance (report sent)

Have created a spreadsheet, and things are going well so far with season start

j) Floor/Field Allocator

No report given

k) Treasurer

MOTION- to provide our Technical Director of Box with a $1000 discretionary fund for Mentorship. – CD

1st – NK / 2nd – ST / AIF? - passed

l) Registrar

Total Numbers for each division:

Mini-Tyke – 22 Waitlisted 11/11

Tyke – 36 18/18

Novice – 29 15/14

Novice Female – 13

Peewee – 40, 2 waitlisted 20/20

Peewee Female – 19

Bantam – 32 18/16

Bantam Female – 16

U16 – 20

Junior – 14

Total: 242 (1 release)

ISSUES:

Bantam teams

- Evaluations should now be completed. Need to make a decision on numbers and have players placed on appropriate teams asap.

- Decided that if there is an even number of Bantam players, they will be divided equally between A2 and C teams, if there is an odd number of players then A2 will have the one additional player.

Peewee waitlists

2 currently waitlisted.

We will ask the player with the 2010 birthdate if they are willing to play up to Bantam C or would like to be released.

We will ask the player with the 2011 birthdate if they would like to apply to play down to Novice C or if they would like to be released.

m) Coaching Coordinator – not in attendance (report sent)

All teams have coaches! All level 1 coaches are registered for their course or have completed their course (following up with one bantam coach). We are currently waiting for more level 2 courses to be offered. No information yet on when or if Mission will have an opportunity to host a clinic (they are struggling to get trainers for the level 2 courses). We still have coaches without CRC. Most are new applicants.

n) Director of Communications – Not in attendance

o) Fundraising Team

Growing Smiles Fundraiser to run now through April 21. Will send secretary the details to be sent out in an email to families asap.

7. Questions:

8. Old Business:

a) MMLC/Valley Attack Field Partnership Update

Letter of intent send in to PCFLL for review.

9. New Business:

a. Electronic Score Keeping -CD

Continue to also use paper copies

We will need more paper Game sheets

b. Fundraiser -CD

Vintage Jersey fundraiser idea

c. Social Media approval of posts – DL

We need to be more hands on with monitoring what is approved for posting and who is posting.

d. Jr A Game – NK

$10 tickets, kids free. Bring a food bank donation.

Need to ensure we have the senior nets – We do

e. Budget – CD

Review of Financials Field 2021/2022 and Proposed Budgets for Box 2022, Field 2022/2023 and Box 2023

MOTION – to accept proposed Budget – CD

1st- ST / 2nd – JH / AIF?-passed

Some ideas/needs for upcoming field season : field nets, branded tents, female field jerseys, permanent signage for field.

f. Bantam F parent

Brought forward concerns regarding coaching staff changes on Bantam Female

MMLC executive explained the reasoning for decision made.

g. Meeting Start Times – JH

Can we try starting our meeting at 6:30 instead of 7:00 next month? – YES

h. Team Snap Privacy – JH

We will send a reminder out to managers/coaches to share with their teams reminding them that the parent can control what personal information is put out there about their player on team snap.

i. Shadow Ref Program

President has talked to Head Ref regarding shadow ref program. He is open to having one, but details, expectations etc will need to be ironed out.

10. Next meeting: Thursday May 19th, 2022 @ 6:30

11. Adjournment @ 9:15

Mission Minor Lacrosse Club 4/6/22 Mission Minor Lacrosse Club 4/6/22

Meeting Minutes - March 2022

Thursday March 17thth,2022 7:00pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary),), Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager), Ryder Bremner (Director/Head Ref- Field), ), Stu Taylor (Director) Jamie Hooper(Director/Registrar) Kyle Mooney (Technical Director – Box), Brittany Mann (Director), Vicky Flury (Ref Allocator), Amanda Wunderlick (Social Media) Katie Cochrane (member), Gavan Sand (Cedar Kings), Brenton Graham (coach)

Regrets: Rachel Roberts (Director/ Director of Communication), Danielle Leifsson (Director/Field Allocator, Tej Grewal (Technical Director – Field), Damian Lund (Head Ref Box)

1. Call to Order @ 7:01 pm

2. Adoption of Minutes from Feb 2022 Monthly Meeting

1st – RS / 2nd -JL / AIF? -passed

3. Adoption of Minutes from March 3 Special Meeting

1st – JH / 2nd – SM / AIF? - passed

4. Adoption of Agenda:

AW would like to add “monthly meeting attendance”

1st ST/ 2nd – CD/ AIF? – passed

5. Correspondence:

Email received – will be addressed at the end of meeting with voting Executive Members only

6. Guest in attendance from Cedar Kings

Request to use our Mission Logo as well as possible weekend floor time once in June for an event.

MOTION – to allow Cedar Kings use of our Logo as well as to cross promote their event in June-ST

1st-CD/2nd – NK/ AIF?- passed

7. Reports:

a) President

· Thankful to the volunteers who helped arrange and direct the women’s a Tyke and mini-tyke lacrosse drop-in nights.

· Nothing to report from the PCFLL meeting

· LMMLC meet happened on March 15th. Many teams are struggling to declare teams. There is a strong push between associations to merge teams. Not sure if we will received releases from other associations.

b) V President Box

Try Lacrosse Gym Nights

· 10-12 new registrations. Feedback was great.

Evaluations/ DTRO

· Outdoor Box is still our only

· Emails have gone out for Wednesday and Thursday 5:00-6:00 /6:00-7:00 both evenings. Novice has both 5:00 slots, Wednesday is peewee at 6 and Thursday has bantam at 6.

Evaluator Selections

· Kyle Mooney, Imat Grewal, Tej Grewal, Ryder Bremner and Nathan.

Mentorship

· We need a budget for Kyle Mooney for reward/ thank yous to non MMLC volunteers. I ask $200.00 minimum

· Mentors will come to Mission for camps this season. Our TDs are planning things to do.

· Kyle to facilitate at least 2 goalie development sessions. One for younger divisions, 1 for 14U and 16U.

· We need to welcome and encourage our alumni to volunteer upon return from post-secondary school whether they referee, coach, or play.

Coaching Selection Committee

· Coaching Selection Committee consists of 3 people. Kyle Mooney, Ryder Bremner and Myself.

· “A” team coaches picked. Assistants and B/C team coaches awaiting evaluations. 16U A2- Kyle Mooney, Bantam A2- Brent Graham, Peewee A2- Tej Grewal, Novice A2- Pam Sutherland.

Team Practices

· Will start after spring break in the box until north arena is ready. Weather and Daylight permitting.

Alumni Game

· I am planning, currently, for an Alumni game, later in the season. Paid entry, perhaps with food donations is free, 50/50 tickets. We will need a singer for the anthem, etc. David Wallace? Skills competition pre-game.

c) V President Field

Field wrapping up with U11 Provincials this weekend.

d) Women’s Rep

Excited to be declaring 4 female teams for Box

There are lots of other female teams out there, we are hoping to get some releases, although Chilliwack is planning on doing only “in house” play for their female players

e) Technical Director Field – Not in Attendance

f) Technical Director Box

Looking forward to the season, will be running goalie clinics and other clinics,

Would like a budget to be able to use for bringing in Mentors. Treasurer will take a look at the budget this month and come back to us with numbers next meeting.

g) Equipment Manager

-New box jerseys have been ordered. Was told by supplier they will arrive before start of season April 11

-Sent email to President, both VP's, Treasurer and registrar recommending amounts and sizing for shorts to order. At that time we required 196 pairs from YXS - Adult XXL. Recommended ordering 275 to insure we would have enough in all sizes. Received no feedback so have ordered what was recommended to insure they will be here for the seasons start.

-Ball bags have been ordered. Unfortunately due to shipping overseas, they will not be here for the start of the season but will be here shortly after and will be distributed then.

-White pinnies will be ordered this week. Just confirming sizes to order

-Previous seasons budget for equipment has been spent purchasing new equipment

-Needed to purchase a few large goalie bags and some Jr size suspenders for goalie pants. Still need to order 1 set of Cat 1 medium uppers for 3rd MT team. Used $284.34 of the $500.00 discretionary amount.

Motion to reset the $500 amount for box season and order 1 more set of uppers for $259.00 + tax – RS

Motion tabled while Treasurer reviews finances

-Have returned all but 2 teams of equipment from field. Will arrange return after this weekends Provincials

Still have not had any gear back from one goalie from last years box season

-Will be handing out balls and gear to coaches in the next week or 2

h) Head Ref – Not in Attendance

i) Ref scheduler

5 have completed course, 5 more booked. 3 entry level this year.

Possible Zoom clinic to be offered.

Need to develop an more clear application process and continue to develop our “shadow ref” program to encourage those interested in becoming refs.

j) Floor/Field Allocator – Not in attendance, report sent and read.

I’d like to ask that we adopt a two week minimum notification for floortime cancellations. Pre-covid I had been reaching out to other associations on how they curb short notice cancellations.

Maple Ridge and Coquitlam both have a two week minimum notification cancellation and if the teams do not cancel prior to the two weeks, they pay for the floor time. I don’t see that this should be an issue because the schedule is sent out at the beginning of the season so it’s not like a weekly notification of when practices will be. Secondly all teams have assistant coaches and they should be permitted to run practices in the absence of the head coach regardless if the head coach says they don’t want them running practices. Most teams have assistants that are more than capable to run a practice without the head coach of the team there

With a two week minimum, this will hopefully stop short notice cancellations because of bbqs, birthday parties etc, it will put the onus on the team management to think ahead.

With two weeks notice it also allows time for the allocator to fill the vacated floortime, which we need to keep full as much as we can.

The requirements we put in place last year were really helpful but floortime was still left vacant at times due to short notice. Last year players/parents were around more because our world was on lockdown. With it opening up there are likely to be more options /outings etc and we need to protect our floortime.

So I propose we add the two week minimum notification to work in conjunction with the floortime fees

-$100 collected from each team and held

-$50 first time short notice

-$50 second short notice

-3rd time possible suspension of the next floortime practice

Of course, there will be times that this can possibly not be met (tournament notification that the team is in with less than 2 weeks notice, the team has a covid outbreak etc), this is not meant to address the one off anomalies that can’t be helped. The same will also remain that teams cannot “swap or trade” floortime, this just starts to turn into a logistical nightmare for the allocator and making sure all the allocation requirements are met.

I would like to be able to write this up and put it all in the managers handbook for the beginning of the season which is why I am not waiting until the next meeting when I can attend to bring it forward.

MOTION – that a 2 week minimum cancellation time frame be in place for our already existing floor time cancellation policy. – JH on behalf of DL

1st – NH / 2nd- BM / AIF? – passed

MOTION – to allot both U16 and Bantam A2 one 1.5 hour indoor floor time slot per week. – NK

1st – CD / 2nd – ST/ AIF? - passed

k) Treasurer

Currently working on our final number for field budget this year, and will have them ready for review next meeting.

We have approx. $1200 remaining from our field gaming grant money that needs to be spent.

MOTION – to use remaining gaming grant funds as a prepayment for female field jerseys to be ordered for next season – CD

1st – NH/ 2nd – JL / AIF? - passed

l) Registrar

Total 216 (plus one release)

Released 1 Released to us – none so far

Mini 20 Novice F 13

Tyke 34 Peewee F 16 (1 play down request, will play Novice)

Novice 27 Bantam F 11

Peewee 38 Junior F 12 (6 midget playing up/ 6 Junior)

Bantam 29

U16 16

m) Coaching Coordinator

Mini 4 (1Head/2 Teams) Novice F 3 (1 Head / 1 Team)

Tyke 3 (1 Head/3 Teams) Peewee F 2 (1 Head/ 1 Team)

Novice 6 (1 Head /2 Teams) Bantam F 2 (1 Head / 1 Team)

Peewee 9 (2 Head / 2 Teams) Junior F 0 (1 Team)

Bantam 6 (3 Head / 2 Teams)

U16 2 (1 Head/1 Team)

2 registered of 5 that need level 1 / 10 need level 2

Waiting to hear back from Dave Showers about hosting our own level 2 clinic here in Mission as we have so many that need level 2. Dave said they are assessing availability of people to run the clinc and then he will let Katie know.

It is not a sure thing that we will be able to host, so should we start registering people before spots start filling up? - yes

n) Director of Communications – Not in Attendance

o) Fundraising Team

Will be doing Growing Smiles and KK fundraiser April 30th

Talk of bringing back the Burger and Brew

Alumni Game

8. Questions:

9. Old Business:

10. New Business:

a. Changeroom Etiquette – NK

Will be discussed along with Correspondence.

b. Floortime Penalties – DL

Discussed in Floor Allocator Report

c. What can be discussed at special meeting – ST

Reminder that only the intended topics for which the meeting is called are to be discussed during a special meeting, as per Roberts Rules.

d. use of our Technical Directors/ in house clinics – NK

Discussed in Tech director and Box VP reports

e. budget for Mentors – NK

Discussed in Tech director report

f. Coaches Shirts – RS

Pricing between $35-$47 per shirt. We will need approximately 60-70 shirts

Treasurer to review budget and let us know what is doable.

g. Monthly Meeting attendance- AW

Can we start promoting our monthly meeting on Social media to encourage member involvement.? – Yes 😊

Non Voting Members Excused from the meeting at this time.

11. Discussion / Review of Correspondence Sent

Email read and discussed.

President to report back to the member who sent the email with results of this discussion

12. Next meeting: April 14 @ 7:00pm at the Mission Chamber of Commerce (tentative)

13. Adjournment @ 9:20pm

Mission Minor Lacrosse Club 3/3/22 Mission Minor Lacrosse Club 3/3/22

Meeting Minutes - February 2022

Thursday February 17th,2022 7:00pm

At Mission Chamber of Commerce

In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator), Stu Taylor (Director),), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/RegistrarTej Grewal (Technical Director – Field), Nichole Lindh (Fundraising) Brittany Mann (Director/Head of FundraisingVicky Flury (Ref Scheduler), Katie McGuire (Coaching Coordinator)

Regrets:Rachel Roberts (Director/ Director of Communication), ), Ryder Bremner (Director/Head Ref- Field), Damian Lund (Head Ref -Box), Amanda Wunderlick (Social Media), ), Kyle Mooney (Technical Director – Box)

1. Call to Order @7:01pm

2. Adoption of Minutes:

1st – SM / 2nd- ST / AIF? - passed

3. Adoption of Agenda:

ADD to new business- Email, Reports

1st-SM / 2nd – CD / AIF? - passed

4. Correspondence:

5. Reports:

a) President

February saw the conclusion of the field season for several of our teams. Others are navigating an extended season with delayed provincials into later March. We are thankful for an opportunity to participate in sports tournaments, but the delay is not preferrable for many.

The latest PHO has not changed for indoor ice arenas regarding vaccine mandates and masks. This is a contentious issue still that requires navigation with care. I have received two emails from parents are concerned they will not be allowed entrance to the leisure center to support their young tyke aged children. Thankfully both parents have still registered their children.

I’ve been involved in a committee that is reviewing PCFLL policy. It is very interesting and a great opportunity to learn from experienced reps from other clubs.

We are very happy to welcome Katie McGuire as the new coaching coordinator for MMLC. We look forward to working alongside her!

I attended the Feb 15, 2022 LMMLC via zoom. I don’t want to take away from the report for the Box VP. Important items that I have noted from the meeting are:

- Box season starts April 11, 2022

- the hard work many on the committee have worked toward electronic game sheets and a website to post current scores and standings.

- There was a recommendation to be recruiting referees

- Coach and ref clinics are posted. Registration is not open yet. Even if the course is full, try to reach out anyway to sign up, they sometimes add extra people in the class.

- Releases should be emailed to Pam, CC’d to Sandra (on fillable forms)

b) V President Box

Interim Report sent via email – no new report to give

c) V President Field

Attended PCFLL meeting this month

We are fortunate they are not cancelling provincials

Discussion at PCFLL meeting regarding some changes they are looking at for Womens Field next season ( having a goalie at U8 level, and increasing game length)

PCFLL AGM is Apr 26,2022 – all are welcome to attend

d) Women’s Rep

No report given

e) Technical Director Field

Will be working alongside Technical Director Box to continue working with coaches, providing clinics, and helping to develop some consistent coaching strategies and language to use within our club

f) Technical Director Box

Not in attendance

g) Equipment Manager

Jersey’s have been ordered

Equipment Return being organized to collect field equipment now that most teams are done for the season.

The city has come out to fix the frame on the nets, but has asked us to order the netting that needs to be replaced. This has been ordered.

h) Head Ref – BOX – Not in attendance, report sent via email

As we return to normal operation of our sport we face a significant refereeing issue due to Covid and last years decision by the bcla to exclude entry level refs from participating in last years shortened season. There’s a big development gap combined with significant loss of experienced referees, on the plus side we have a healthy interest in reffing from our young people and one parent as well.

I’ve been hearing that there is interest amongst the exec to allow every kid that applies be allowed to ref. While that sounds wonderful it would hamper our efforts to make our ref squad whole again. There’s a limited amount of games to ref and a scary lack of experience to ref them with. Our ability to provide a safe and organized game will be compromised for the first half of the season. For this reason we need to keep the group smaller so that the young refs can achieve competency as quickly as possible. During better times MMLC would accept 2-3 new refs per season, this year that number will be higher.

We will do our best to match experience with our entry level refs as much as possible during the first part of the season. As our new refs gain confidence it will be a huge asset to them if there’s a senior ref available at games for them to talk to during breaks or if there’s a major problem and for that reason I’d like to ask the executive to incentivize our senior refs to be scheduled to attend games and be that mentor. My services are free but time most likely won’t be on my side, to have our younger senior refs support the entry levels would help guide us through the growing pains. I’d recommend no less than 20 per game but that’s up to the executive. This will be a limited time requirement.

I have contacted our social media head in the hopes that a social media post may help bring back some of our experienced refs from the past but haven’t seen it yet, could we get that up soon?

I would like it made known to our coaches exactly the situation that we are in with our refs. They will need to exercise a level of patience that will be higher than ever before. Abuse of our officials can notbe tolerated. I’ll be instructing them on how to deal with troublesome coaches but I need the executive to come down on any that are getting out of hand. It’s not easy for a young person to separate themselves from their age vs the age of the adult that’s yelling at them and just be the rules.

We have 6 Level 2, 2 Level 1 and 8 Entry Level Refs this season

Discussion regarding a shadow program. May be a good way for these refs to gain more experience

It is possible the LMMLC will be looking to fund incentivizing mentors

i) Ref scheduler

Working alongside our Head Ref to get things organized and ready for upcoming Box Season

j) Floor/Field Allocator

No report

k) Treasurer

Budget for Box 2022 passed out to be reviewed and discussed

She will be sending out an updated Budget

Note that the funds are there for an incentive program for our Ref Mentors if needed

l) Registrar

Current Box Registration Numbers:

Total 181 (Mini Tyke-16, Tyke-29, Tyke Female-1, Novice-26, Novice Female-7, Peewee-36, Peewee Female-10, Bantam-28, Bantam Female-7 U16-16, U16 Female-4, Junior Female-3)

We have one release request that will need to be discussed and registration numbers to be reviewed before declarations at a special meeting Mar 3rd, 2022

m) Coaching Coordinator

Coaching applications received:

Mini Tyke – 3, Tyke – 3, Novice – 3, Peewee – 5, Bantam – 2, Midget – 3, Pewee Female – 1, Bantam Female - 2

n) Director of Communications

Not in attendance – no report sent

o) Fundraising Team

Has signed us up for the Growing Smiles Fundraiser in May

6. Questions:

7. Old Business:

a. Valley Rebels

No need to discuss at this time

8. New Business:

a. Team Photos

Box VP to reach out to photographer to see if there are some better fonts and features available for this years photos

b. Criminal Record Checks

We have developed a way to store and keep accurate record of CRC’s as they come in. Coaching Coordinator will send out an email to coaches that we do not have a CRC on file for as their applications come in.

We will need to do the same for managers, executive and other volunteers.

c. Abbotsford/Mission Partnership

ST and RB to develop survey questions and submit them to the secretary by Saturday. President will launch survey, and then we will send out email to families to let them know of the survey as well as post to social media.

Survey will run until our March 3 meeting where we will review and discuss results.

d. Community Participaction Challenge

Could be a good opportunity. TG and KM to come up with a plan and submit application.

e. Awards

Nominations have come in, President to review and select with the help of a small selection committee from the executive

f. Releases

Already discussed during registrar report

g. Reports

In an effort to increase efficiency in our meetings we would like to trial having people submit their reports ahead of time.

We can create a google doc file that people can upload to and then others can access to review.

h. Emails

President discussed trying to ensure that as much as possible we try to discuss large topics at a meeting to allow for more complete communication amongst executive members. If something comes up that requires attention before the next scheduled meeting, we may need to call a meeting to address it.

9. Next meeting: March 3rd , 2022 @ 7:00pm (Special Meeting)

March 17th, 2022 @ 7:00pm (Regular Monthly Meeting)

10. Adjournment @ 9:17pm

Mission Minor Lacrosse Club 1/31/22 Mission Minor Lacrosse Club 1/31/22

Meeting Minutes - January 2022

Thursday January 20th,2022 7:00pm

Via ZOOM

In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator),Stu Taylor (Director), Rachel Roberts (Director/ Director of Communication), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Ryder Bremner (Director/Head Ref- Field), Tej Grewal (Technical Director – Field), Kyle Mooney (Technical Director – Box), Nichole Lindh (Fundraising) Brittany Mann (Director/Head of Fundraising), Amanda Wunderlick (Social Media),

Regrets:Nicole Kokoska (Box VP), Vicky Flury (Ref Scheduler), Damian Lund (Head Ref -Box),

1. Call to Order @7:04pm

2. Adoption of Minutes:

Typo found in minutes from last month. Please edit to say “purchase of 8 storage bins” rather than 3.

3. Adoption of Agenda:

ADD- welcome packet(RR), funds for development(KM), Valley Attack

1st-SM / 2nd – CD / AIF? - passed

4. Correspondence:

Email received from Valley attack, read by President, and will discuss in old business.

5. Reports:

a) President

PCFLL meeting attended, LMMLC meeting attended

Noted in LMMLC meeting that registration numbers are low for all clubs

Thank you to all who attended and participated in our Operating Policy and Procedure Manual meeting this last week.

Met with Director of Communications and Social Media Head to develop plans for increasing our effectiveness in using the different platforms available to us.

b) V President Box

Not in attendance.

Report Presented by ST – Try It Sessions are on hold due to current restrictions by the District of Mission

c) V President Field

Ref Shortage continues, many league games have been cancelled due to this. PCFLL is working on retention strategies. One idea for our club may be to offer some sort of incentive program for refs

Time to develop our end of season survey/feedback form. VP Field, RS and RR to action this item.

d) Women’s Rep

Not in attendance

e) Technical Director Field

Has developed some files to be sent out to coaches and used in coaches handbooks with terminology that should be used throughout all teams.

f) Technical Director Box

Starting to take a look through the coaching applications that are coming in

Working on lining up some Goalie clinics

g) Equipment Manager

Cat 3 uppers needed

Has sorted through box jerseys to inventory exactly how many sets needed to ensure all teams have the same uniforms moving forward. Price point is $60/player jersey and $70/goalie jersey. Each team would need 25 player jerseys (30 for mini tyke) and 2 goalie jerseys.

MOTION: To purchase the 130 player jerseys and 10 goalie jerseys needed -RS

1st – NH / 2nd – JL – Discussion

MOTION AMMENDED: To purchase the 155 player jerseys and 12 goalie jerseys needed to suit up 6 teams at the price point of $60/player jersey and $70/goalie jersey. – ST

1st – RB / 2nd – CD/ AIF – passed

Box shorts sample being made up and should have some templates to send out for review this week.

Nets for field #6- there is still a question as to who is responsible for care and upkeep. RS continuing to work with the DOM to find a solution on this.

Our ATF nets are still not fixed. We will wait until end of the season to see what funds may be available for this.

Has not been able to get a quote for signage yet.

We will also need 3 sets of white pinnies for box – cost $20/ea. This item tabled for one month to allow Treasurer to review budget before we proceed.

Gloves for goalies for box – tabled until we have a better idea of actual needs closer to season start.

h) Head Ref

Positive note that this is the best season he has seen so far in regards to the way refs are being treated.

i) Ref scheduler

Not in attendance

j) Floor/Field Allocator

No report

k) Treasurer

No report

l) Registrar

Current Box Registration Numbers:

Total 81 (Mini Tyke-6, Tyke-15, Tyke Female-1, Novice-11, Novice Female-3, Peewee-19, Peewee Female-4, Bantam-6, Bantam Female-4, U16-5, U16 Female-2, Junior Female-3)

Still having some issues with Registration Site. Apparently this is an issue that many clubs are having, and some have had for years.

m) Coaching Coordinator

4 coaching applications received so far

n) Director of Communications

Would like to use a service such as Mail Chimp to really streamline our communications to the membership.

Would like to develop a welcome package for all families. Will work on putting this together to have it ready for Box.

o) Fundraising Team

Working on an end of season plan

6. Questions:

7. Old Business:

a. Player Safety

Knee/joint injury is the number one injury in lacrosse. We need to be encouraging coaches to continue to make proper stretching and warmup/cool down a regular part of every practice and game.

b. Volunteer Positions

1 name has come forward for the Coaching Coordinator Position (Katie McGuire)

MOTION: To appoint Katie McGuire as Coaching Coordinator – SM

1st – ST / 2nd – JL / AIF? – passed

c. OPPM

Met Monday to work through it, change, review, edit. Updated copy was sent out to Executive for Review.

MOTION: To implement current Operating Policy and Procedure Manual – JH

1st – NH/ 2nd – JL / AIF? – passed

d. Valley Attack

Have sent an email and would like to meet in person to discuss further. President will reply to their email on behalf of our executive and we will move forward with setting up a meeting.

8. New Business:

a. Awards

We would like to do awards this season, current restrictions prevent us from having one large awards ceremony. Teams will have to do individual team awards presentations.

CD to compose and email to be sent to the team managers giving further direction in this.

MOTION – to create a Spencer Hudson Field Goalie Memorial Award to be awarded at the end of each field season to the most deserving goalie. – JH

1st – NH / 2nd – ST/ AIF? – passed

b. Spending of Funds

MOTION : That up to $150 in discretionary funds for use of the club, may be approved by Treasurer and 1 of either the President, Box VP, Field VP – JH

1st – CD / 2nd- SM / AIF? – passed

c. Coach Selection Process

Will be done as per OPPM.

Technical Director and VP will work together in this bringing in other members of the executive to help as needed.

d. Try It Sessions

On hold

e. Rust Offs

Box VP not in attendance to report

f. Coaches Shirts

Not in current budget, but our Treasurer will review and see what if any funds are available and will report back at next meeting.

g. Welcome Packet

Discussed in Director of Communications report.

h. Funds for Development

Tabled until next meeting

9. Next meeting: February 17th, 2022 @ 7:00pm

10. Adjournment @ 9:24pm

Mission Minor Lacrosse Club 12/23/21 Mission Minor Lacrosse Club 12/23/21

Meeting Minutes - December 2021

Thursday December 16th,2021 7:00pm

Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator), Stu Taylor (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Ryder Bremner (Director/Head Ref- Field), Tej Grewal (Technical Director – Field), Kyle Mooney (Technical Director – Box), Nichole Lindh (Fundraising)

Regrets: Brittany Mann (Director/Head of Fundraising), Vicky Flury (Ref Scheduler), Amanda Wunderlick (Social Media), Damian Lund (Head Ref -Box), Rachel Roberts (Director/ Director of Communication)

1. Call to Order@ 7:00pm

2. Adoption of Minutes:

1st – ST / 2nd – SM / AIF? - passed

3. Adoption of Agenda:

1st – SM / 2nd – NK / AIF? -passed

4. Correspondence:

5. Reports:

a) President

There was a fairly seamless return of all coaches and managers after the mandatory vax PHO was updated.

It was awesome to see the ways our club stepped up to give back to our community both in our Food Hamper Drive for the Christmas Bureau as well as numerous families that made themselves available to help with Flood Relief efforts.

Attended December PCFLL meeting.

Some notes from this meeting include:

The PCFLL is creating sub-committees to review growth of the game in regards to officiating, policy, diversity and competition. They are seeking representatives from each club to take at a role in at least one committee. If you know of somebody who may want to be a representative from our club for one of these committees, please let me know

League wide there are multiple TBR’s still outstanding. There was a new motion regarding TBR’s and cancelling of games.

There is still a concern with having sufficient umpires and referees moving forward. Many of the younger referees are not continuing because of abuse from team personnel and spectators. There has been a coordinated effort to develop referees by providing mentorship to younger officials.

b) V President Box –

Have booked Windebank Elementary for the Try it sessions Jan 27,Feb 3 and Feb 10 (mini tyke, tyke and brand new Novice)

We will be going to electronic game sheets for Box 2022 season

Still working on securing location for DTRO

c) V President Field

One of the ongoing concerns is training and retaining officials. There is a need to really look at and enforce our Parent and Coaches Code of Conduct. The PCFLL will enforce protecting referees and umpires from abuse. They have begun to hand down suspensions.

Jan 21 there will be a level 2 clinic offered

d) Women’s Rep

Nothing to report at this time

e) Technical Director – Field

Nothing to report at this time

f) Technical Director – Box

Looking at offering skills sessions, goalie clinics etc.

g) Equipment Manager

Met with DOM regarding storage at the field and nets etc. Was informed that nets are owned by MMLC and cost for repair and upkeep is on us. (NK to look for previous correspondence on this, as this information seems contradictory to what was previously communicated with us by DOM)

We have options of chaining nets up at Field 6 as well as the folding nets should be able to fit in the bin out there.

Will be using the already designated $4500 for goalie gear for box.

Will compile a list of how many jerseys needed for upcoming box season in order to have all teams in matching jerseys.

Is currently working with Extreme Threads for shorts for Box season

MOTION : to purchase 3 storage totes for storage room at $15/tote – RS

1st – ST / 2nd – JL / AIF? – passed

MOTION – to use up to $200 to purchase wagon for transporting equipment at the field. – NK

1st – CD / 2nd – NH / AIF? – passed

MOTION – for equipment manager to have $500 to be used as a discretionary fund for the purchasing of equipment- ST

1st – NK / 2nd – CD / AIF? – passed

h) Head Ref

Would like to see us continue to develop and support our younger officials and develop our own mentorship program.

i) Ref scheduler – not in attendance

j) Floor Allocator

Nothing to report

k) Treasurer

Nothing to report

l) Registrar

Currently 12 registered for Box 2022

Equipment manager to get pricing on new signage

m) Coaching Coordinator

Nothing to report

n) Social Media Head – not in attendance

o) Fundraising Team

Nothing to Report

6. Questions:

7. Old Business:

a. Player Safety

PCFLL has concerns regarding the physicality of the game, especially in the U13 and under divisions. As a club we need to be educating ourselves and our coaches/players in this area. Especially heading into Box season.

Technical Directors to work with VP’s, coaches and players to help educate, develop some set terminology to use with players. CD to create a list of terms for the women’s field teams/coaches.

b. Friday Night Field time

Tech Director Field to come up with a plan for using the 1 hour of ATF time we have available to us on Friday 5:00-6:00pm in the New Year.

c. OPPM Special Meeting Date

Will send out Doodle poll to find and set a date that works for the majority.

d. Volunteer Positions

Have been posted. Still no interest.

8. New Business:

a. Valley Attack Report

President, Field VP and Box VP met with the President and one Exec member from Valley Attack.

Valley are struggling with field registrations and have reached out to see if we could work together starting in the 2022/2023 Field Season in order to keep kids playing and to provide some stability.

They do not want to be absorbed by us but rather work together alongside us. Currently Richmond / Vancouver are doing something similar with their clubs.

We will take this next month to take a look at, discuss, and investigate what this might look like for us as a club and will revisit this again at our next meeting.

b. Valley Team – Jeff Self in attendance to speak with us (8:10 – 8:45)

Jeff described how the matriculation process from Midget to junior lacrosse works. Youth graduating from the midget program will be introduced to the junior program and be sent an email describing their options.

MOTION – to post Valley Rebels Junior Team info on our Website and Social Media for our MMLC families and players - NK

1st – JH / 2nd – CD / AIF? – passed

c. Officiating

Ideas regarding mentorship, an application/ interview process, paying ahead of time etc

CD to create something written for us to bring forward to PCFLL/LMMLC

9. Next meeting: Jan 20th @ 7:00pm

10. Adjournment @ 9:15pm

Mission Minor Lacrosse Club 11/27/21 Mission Minor Lacrosse Club 11/27/21

Meeting Minutes - November 2021

Thursday November 18th,2021 7:00pm

Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator), Stu Taylor (Director), Rachel Roberts (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Ryder Bremner (Director/Head Ref- Field)

Regrets: Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Brittany Mann (Director/Head of Fundraising), Tej Grewal (Technical Director Field), Vicky Flury (Ref Scheduler), Amanda Wunderlick (Social Media), Debbie Kobes(Box Registrar), Damian Lund (Head Ref -Box)

1. Call to Order@ 7:02pm

2. Adoption of Minutes:

1st – RS / 2nd – JL / AIF? - passed

3. Adoption of Agenda:

MOTION to amend the agenda with the addition of updated PHO and Mascot Name to New Business and adopt the amended agenda. – NH

1st – RB / 2nd – DL / AIF?-passed

4. Correspondence:

Email from parents of U9/U12 team: They have a donation from their workplace and would like to use it to purchase gear bags for their kids teams (2 teams). However, the donation would only cover 1/3 of the cost. Are requesting the club cover the remaining amount of approximately $1000

MOTION : to decline the request to cover the remaining amount of approximately $1000 towards the purchase of gear bags for 2 teams – ST

1st – JL / 2nd – SM / AIF? - passed

5. Reports:

a) President

It has been an eventful and busy time since the October report. Our club has responded to different changes and updates we have encountered including changing provincial health orders and the impact it directly had on the organization.

On October 26, 2021 our director, Ryan S. notified the executive of a change to the provincial healthorder requiring vaccination for all supervisors of youth sports, including outdoor sports like lacrosse. This meant an immediate update to our disease prevention plan and action to review the vaccination status of MMLC coaches, managers, officials and helpers with access to players such as time keepers and score keepers. MMLC executives worked quickly to comply with this PHO, by developing a policy and procedure for including collecting private information and interacting with our large community about this sensitive topic with compassion. I am deeply grateful that all interactions during the implementation of this policy were respectful and kind. I encourage our community to continue to seek to communicate to one another with kindness and respect with regards to our differing views and convictions.

As a result of this policy change, our club was impacted with the loss of four coaches. This was disappointing for everyone involved including the coaches, players and families. I am deeply thankful for the quick response of volunteers to step into these gaps, sacrificing their precious time to meet the needs to the players, and keep the sticks in their hands. Thank you deeply.

Other events this month included attendance of the November PCFLL meetings.

Some notes from this meeting include:

The PCFLL is creating sub-committees to review growth of the game in regards to officiating, policy and competition. They are seeking representatives from each club to take at a role in at least one

committee.

The Vancouver and North Shore Clubs initiated a motion to develop a committee to create policy focused on Diversity as a response to a disappointing public incident that occurred during a recent game between the two clubs. The two club presidents both communicated about the event with graciousness toward one another and look to lead the lacrosse community and sports community with change through education. There will be more information in following meetings about the formation of this committee and I will pass this information on to the committee to explore how we may participate in this process.

In conclusion, I am very thankful for everyone support and help during the beginning of my term on the executive for MMLC. We are all a team and I look forward to supporting our club grow in providing an opportunity for players to grow in skill and character. Thank you.

b) V President Box – not in attendance

VP report sent via email

Requests for a school gym sent to the D of M for try lacrosse sessions 5-6/7-8 age.

I’m in talks with Langley for outdoor covered box rental for dust the dust off sessions. Coquitlam will entertain the idea but gives floor time to Coquitlam users first. Would not know until 2 weeks before.

Female reps meeting soon. John Hamilton and I have been conversing. John Hamilton is the BC female rep.

LMML meeting next week on November 23.

I will keep you aware of any breaking news or updates.

Nicole

c) V President Field

Dec 9 deadline for PCFLL Provincial Declarations

Festival/Tournament coming to Whistler – Summer 2022, should be a great tournament, if we want to send teams we will want to look to register as soon as registration is open.

d) Technical Director Field – not in attendance

e) Equipment Manager

Looking at some samples and designs for shorts for Box season

Bin for Field 6 – still waiting for a meeting with D of M

We are going to need some stronger long pole shafts for the older divisions

MOTION – to purchase 6 stronger D pole shafts for approx. $75/ea plus tax pending approval from the treasurer. – RS

1st – DL / 2nd – ST / AIF? – approved

f) Head Ref

Nothing to report

g) Ref scheduler – not in attendance

h) Floor Allocator

Nothing to report

i) Treasurer – not in attendance

Report sent by email:

Please see the following for my recommendation for this years fees…

After doing the calculations for this I am suggesting a 5$ increase this year and this is to cover the new cost of Team snap and anticipated floor time increase, well as possible ref fee increases. This increase will also cover any slight increases in clothing. I have excluded the mini tykes from any increase as their age group has less fees for them to cover.

This amount includes the fundraising fee and i have also put in the prices for late registration, as we did not have a late registration amount last year.

Mini-Tyke

$220

270.00

Tyke

Tyke (Female)

$235

285.00

Novice

Novice (Female)

$245

295.00

Pee Wee

Pee Wee (Female)

$255

305.00

Bantam

Bantam (Female)

$265

315.00

Midget

Midget (Female)

$275

325.00

Junior (Female)

$285

MOTION – to approve Box Registration fees as proposed by the Treasurer – NH

1st – JH / 2nd- JL / AIF? – passed

j) Registrar

Field Registrar:

Final package for field reg submitted and approved – 156 players this season

Box Registrar: - not in attendance

Report sent by email

Pricing

Mini tykes were $220 last year and are currently $180 field Early $230 field reg. Each age group is $10 more.

So we need a regular price and I think we might want to consider a late fee this year. Last year we ran into problems with players not registering until April after the teams were formed and capped. It makes it really difficult to get real numbers. Everyone that registers after April 15 is subject to a late penalty of $50. Thoughts?

Covid

A recent news report stated that 12-17 year olds will soon need to have their first covid vaccination in order to play organized sports. I'm just wondering how we will deal with this in gathering this information/storing it and what will happen to the registration fees of those who are not vaccinated? Can we state that this may be a possibility during the season and those players who are not vaccinated will not be refunded?

We need something to state that many arenas, including ours, will require all spectators to be vaccinated if they want to watch practices or games. Parents need to understand that there will not be exceptions. My own question what about the mini tykes? What happens with their parents?

k) Coaching Coordinator

New coaching course dates being offered

l) Social Media Head – not in attendance

m) Fundraising Team

In light of recent events in BC, we would like to postpone the proposed raffle fundraiser to the new year.

We will be rolling out our Mud Dawgs give back initiative in the next few days. As a club we are going to try and put together as many Christmas hampers as possible to donate to the Christmas Bureau

6. Questions:

7. Old Business:

a. Player Safety

Crim Checks – would like to look into going through the Solicitor General vs RCMP and compare the processes to see which one makes the most sense for our club. President to follow up and report back next meeting.

b. Technical Director

MOTION: to appoint Kyle Mooney as our Technical Director of Box. – JH

1st – RB / 2nd – SM / AIF? - passed

c. Appointed Positions

All people currently serving in Appointed Positions have confirmed they would like to continue in their role with the following exceptions:

Coaching Coordinator

Floor Field Allocator- will continue but would like us to be actively looking for somebody to take over after this year. If they would like to come aboard now and start learning, that would be optimal, to ensure a smooth handover when the time comes.

Technical Director – Women’s is also a position we are actively looking to see filled.

MOTION – to centralize the registrar position and have only one registrar that is responsible for both field and box seasons – DL

1st – ST / 2nd – RS / AIF? -passed

MOTION – to appoint Jamie Hooper into the role of Registrar (Field/Box) – JL

1st – DL / 2nd – RR / AIF? – passed

d. Calendar

Has been developed, we will send it out for people to look and see how we like it, what changes may need to be made if any.

e. Operating Policy Manual

MOTION – to hold a special meeting for the purpose of review, editing and approval of the Operating Policy Manual – RR

1st – NH / 2nd- SM / AIF? – passed

f. Box Registration

Will move forward with Registration Opening Date of Dec 1, 2021

g. Community Service Project

As discussed in Fundraising Report

h. Meeting dates

After much discussion and revisiting of this topic, there really are no dates/times that will work for everybody every time.

MOTION – to keep meeting dates set for the third Thursday of the month – JH

1st – SM / 2nd – RS / AIF?- passed

8. New Business:

a. Pickle Ball Courts at Outdoor Box – NK

Discussion with concerns regarding player training, confusion with lines etc.

The outdoor Box is usually used to host a memorial tournament each year

MOTION – to provide feedback to the District that MMLC is not in favor of the addition of Pickle Ball courts in the current outdoor box. – JH

1st – RS / 2nd – RB / AIF? – passed

b. Media (Social and Traditional) – RR

There are so many opportunities to be promoting and celebrating our LAX community here in Mission and beyond.

We need to be utilizing more than just FB and IG to do this.

Having somebody able to actively oversee all areas of communication and media both social and traditional would be beneficial.

MOTION – to create a position of Director of Communication – NH

1st – RR / 2nd – SM / AIF? -passed

MOTION – to appoint Rachel Roberts into the position of Director of Communication – DL

1st – RB / 2nd – JH / AIF – passed

c. Younger Box Division (mini minis) -DL

Do we want to offer a 10 week program to our 3 and 4 year olds this box season?

Would need to check in with BCLA to determine what is needed for insurance etc.

ST to reach out to a few of the other clubs that offer similar programs and report back.

d. Valley Team – DL

We need to keep our kids here in Mission wanting to continue to play in Mission. They need something to look forward to as they enter into the older divisions.

Will follow up with Box VP to see what discussions/ plans have already taken place and where we are at with this.

e. Updated PHO -JH.

MOTION – to change our MMLC Vaccination Mandate Policy to reflect the most current changes in the PHO – that vaccination is not mandated for outdoor sports at this time. – JH

1st- NH / 2nd – RS / AIF? -passed

Field VP will reach out to all persons already affected by the previous PHO and see if they are interested in returning this season.

f. Mud Dawg Mascot Names – SM

Top three names (Bruiser, Mutley Crue, Spike) will be voted on social media. Team with the winning name, wins a pizza party!

9. Next meeting: Dec 16th @ 7:00pm

10. Adjournment @ 9:59pm

Executive Meeting Announcements

MMLC Executive Minutes - June 15 , 2023

MMLC Executive Minutes - May 17, 2023

MMLC Executive Minutes - April 20, 2023

MMLC Executive Minutes - February 16, 2023

MMLC Executive Minutes - March 16, 2023

MMLC Declaration Meeting Minutes - March 13, 2023

MMLC Executive Meeting Minutes - January 26, 2023

MMLC Executive Meeting Minutes - November 24, 2022

MMLC AGM 2022 Meeting Minutes

Meeting Minutes - October 2022

Meeting Minutes - September 2022

Meeting Minutes - August 2022

Meeting Minutes - July 2022

Meeting Minutes - May 2022

Meeting Minutes - April 2022

Meeting Minutes - March 2022

Meeting Minutes - February 2022

Meeting Minutes - January 2022

Meeting Minutes - December 2021

Meeting Minutes - November 2021

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