Meeting Minutes - May 2021
Sunday May 16th, 2021
7:00pm at Zoom
In attendance: Jeff MacAulay(President), Nicole Kokoska(Box VP), Carrie Dunnett(Treasurer),Naomi Hughlett (Secretary), Danielle Leifsson(Director/Floor Allocator), Jamie Hooper(Director), Shannon Meindl(Director), Jason Lindh(Director), Stu Taylor(Director), Shanda Collins(Head Manager), Ryan Smith(Equip Manager), Amanda Wunderlick(Social Media)
Regrets: Debbie Kobes (Registrar), Vicky Flurry (Ref allocator), Damian Lund (Head Ref), Brittany Mann (Fundraising), Nichole Lindh (Fundraising)
1. Call to Order: Sunday May 16th, 2021 @ 7:03pm
2. Adoption of Minutes:
1st- NH / 2nd – SM / AIF? - passed
3. Adoption of Agenda:
MOTION to add 3 items to new business- 1)club survey-SM 2)Field season-SM 3)Operations Policy Manual- JH
1st-NK / 2nd-CD / AIF? - passed
4. Correspondence:
a) Letter from Jane Boutillier read by president
5. Reports:
a) President
Discussion surrounding player/goalie moves on Novice teams
We need to be mindful of maintaining our max 20 numbers as per our current RTP
President to follow up with coach, and players families involved to try and come up with a solution that works.
b) V President Box
There are talks of changes, updates happening within the female lacrosse divisions, VP will keep us apprised of any developments as they happen.
c) V President Field
POSITION VACANT
d) Head Coach Box
POSITION VACANT
e) Equipment Manager
Inventory is complete, with the exception of the Box jerseys, that still need to be sorted and inventoried.
Sent an email prior to meeting for us to view multiple field jersey options based on our past requests. We are going to go with Extreme Threads at approx. $37/jersey and RS will cost out the shorts for us and report back.
Will draw up two more jersey options based on tonight’s feedback.
We need Practice Jerseys for goalies on the younger teams (novice and down)
MOTION- To purchase practice jerseys for goalies for the younger teams – JH
1st- CD / 2nd- DL / AIF? - passed
f) Head Ref
Not in attendance
g) Ref scheduler
Not in attendance
h) Floor Allocator
Had the first goalie clinic today. Was a success. 7 goalies, 4 goalie coaches, 4 assistant coaches and a few shooters. We are planning 2 more clinics for May 30th and June 13th.
Note that we are still getting cancellations.
i) Treasurer
Nothing new to report at this time
j) Registrar
Not in attendance
k) Head Manager
Is finishing up collecting and organizing crim checks
Managers are getting ready to submit their final apparel order from the Manager’s flyer.
l) Social Media Head
Website is live!
Feedback form still to be added
m) Fundraising Team
Not in attendance
6. Questions:
7. Old Business:
a.
8. New Business:
a. Covid Protocols / Updates and Communication – NH
We need to come up with a protocol so that if/when situations arise we can handle them calmly and consistently and with clear communication to all involved.
JH and NH to work together to come up with a protocol to present to Exec for approval
b. Email communications / documentation – JH
MOTION – when any email communications come up “from the executive”, all emails should go through and be sent out through the secretary – JH
1st- SM / 2nd- ST / AIF? - passed
c. Club photos – NK
Discussion about different options for club photos this season.
Idea of Managers taking photos of the players (individual and group) and then the association getting them printed off for the players.
Possibly in the T-shirts we would like to gift each player this season, as we are not handing out jerseys due to no games.
d. Player end of season awards/gifts – SM
Discussion regarding medals/trophies vs some other type of commemorative gift like the LAX balls we gave out in field.
CD to look into what medals options we have and pricing out medals vs trophies.
We will give either medals or trophies to all players tyke and mini tyke
Novice and up will get some other sort of commemorative gift (t-shirts?)
MOTION- to have 200 T-shirts made up to give out to the older teams possibly sell to adults who want one too – SM
1st-ST / 2nd- JH / AIF? -passed
e. Club Survey -SM
Wants to do a short club survey as a way of getting feedback we can use while planning moving forward.
We can use an online platform like “survey monkey” or other.
SM to follow up
f. Field Season – SM
Registration opening date?
Possibility of some clinics/ camps in the summer? Floor/Field allocator to look into field availability.
g. Operations Policy Manual – JH
Has been working hard on putting one together and will send it out shortly.
Please review, especially any sections pertaining to your roles and responsibilities and send her any feedback.
h. Scrimmage? – JM
Has approval from DOM to use the clocks.
Wants to look at the possibility of setting up some scrimmages with the younger teams to help them become familiar with the 30 second clock in a “game type situation”
Next meeting: Wednesday June 16 @ 7:00pm via Zoom
Adjournment @ 9:15pm
