Meeting Minutes - July 2021
MMLC Monthly Meeting
Thursday July 8th,2021
7:00 pm at Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance: Nicole Kokoska(Acting President), Carrie Dunnett(Treasurer),Naomi Hughlett (Secretary) , Jamie Hooper(Director), Shannon Meindl(Director), Jason Lindh(Director), Stu Taylor(Director), Ryan Smith(Equip Manager), Brittany Mann (Fundraising)
Regrets: Danielle Leifsson(Director/Floor Allocator), Debbie Kobes (Box Registrar), Damian Lund (Head Ref), Shanda Collins(Head Manager), Amanda Wunderlick(Social Media), Vicky Flury (Ref Allocator), Nichole Lindh (Fundraising)
1. Call to Order @ 7:02 pm
2. Adoption of Minutes:
1st – CD / 2nd – NH / AIF? - Passed
3. Adoption of Agenda:
1st – SM / 2nd – JL / AIF? - passed
4. Correspondence:
None
5. Reports:
a) President
Will be attending PCFL meeting on July 13th via Zoom, if anybody else would like to attend just let her know.
Shelley Bell has reached out and offered to do LAX style grad photos with our grads this year. NK will follow up on this and facilitate it if there is interest.
b) V President Box – No report
c) V President Field- Position Vacant
d) Head Coach Box – Position Vacant
e) Equipment Manager
Jersey ordering – just waiting on NK to submit form for approval
Will be organizing two jersey returns. One soon, for the teams that are already finished and another one for all remaining teams once the extended season is over. RS will send date/time info for this to the Secretary and then the Secretary will send out the information to the managers.
Missing Jersey’s are still being tracked down. Might be in possession of the previous equipment manager. We are following up with this.
f) Head Ref – Not in attendance
g) Ref scheduler – Not in attendance
h) Floor/ Field Allocator
Box is coming to a close , the late notice cancellation fee has been a success and I’ve seen most arena times being utilized ...or maybe it was just covid keeping us in the arena and busy? In any case I’m happy to see teams using the floortime and filling it up. I would like to see this late notice cancellation fee carried over to field season.
Atf request needs to be submitted as field season is on the horizon.
After July 25 when box season is completed , I will be taking a break for at least august. It’s been a crazy busy weird year.
i) Treasurer
Has crunched the numbers and thinks we should be able to open Field registration using the same field registration fees as we did in 2019.
MOTION – to use the same 2019/2020 field fees for the 2021/2022 field season – CD
1st – ST / 2nd – SM / AIF? – Passed
MOTION – that instead of purchasing coaches shirts for the coaches in field season, that instead offer to sub $35 for payment towards a jacket. The association would pay $35 and then the coaches would each pay the remainder.
MOTION TABLED PENDING SM LOOKING INTO POSSIBLE CREDIT WE MAY HAVE WITH MVP ACCOUNT.
We almost have enough to cover TP. Once end of season numbers are done, we can reassess where we are at with that.
MOTION – to carry over fundraising fees from registration to the Box 2022 season – CD
1st – NH / 2nd – NK / AIF? - passed
j) Registrar
Registration to open July 15th
(early bird fees apply July 15 – Aug 15th)
Treasurer to send a copy of the fees to the secretary so that all information can be added to the website and also submitted.
k) Head Manager – Not in attendance
l) Social Media Head – Not in attendance
m) Fundraising Team
Unable to do the fundraiser that we were thinking of for this month. It was too last minute and we are just going to table that idea an maybe use it at a late date,
6. Questions: NONE
7. Old Business:
a. Field Tournament
NK to reach out to our Field Allocator to connect with the DOM and confirm ATF use for a tournament at that time is allowed.
NK to bring our dates to her meeting on July 13th for submission
JH will be following up
b. Field Camps
Dates are Aug 17,19,24,26
Registration to open July 9,2021
SM to connect with Tej to confirm fees
Would like it if anybody could volunteer to help out with these camps.
8. New Business:
a. Regular meeting dates – NH
Now that we are back using the Mission Chamber of Commerce board room we need to establish regular meeting dates so we can reserve the space.
We will meet the third Thursday of every month starting Aug 19th 2021
Secretary will submit necessary paperwork.
b. Date for AGM – NH
Oct 7th, 2021 @ 6:00 pm. We will try to book a room at either the Leisure Centre or The Chamber of Commerce.
We need to send out and post information giving 60 days notice to our membership
c. Exec Positions available to be voted on at AGM – NH
President, VP Field, Treasurer, Directors x 5 ( 4 are 2 year positions and 1 is a 1 year position).
d. Field Coaching applications – SM
SM will ask AW to update the online coaching application to include a few more details such as coaching number etc.
We will also use this form for people who want to apply to be managers
e. Registration Numbers / Waitlists – NH
The Registrar will maintain an accurate and up to date list of where we are at, keeping an eye on numbers and letting us know when we may be approaching a place where waitlisting may be required.
f. Field Season Online store product ideas – SM
Umbrellas, sweatshirts, sweatpants, toques, gloves, shirts (long sleeve and short sleeve), hats, jackets
g. Season Reconciliation- SC
All paper work from teams (health forms etc) can be returned to parents or shredded by managers. Only the financial reconciliation sheet and any unused funds must be returned to the Treasurer.
h. Insurance for Released U16 Player - JH
We need to look at making sure our player that we got released to us for our U16 team is insured. JH and NK will follow this up
i. U18 Field – JH
Abby has reached out regarding wanting to make sure we can form a Valley team (Mission, Abbotsford, Chilliwack) or if not trying to get our players released to Abby to play.
j. Communicable Disease Plan
Has been written up and we will ask Amanda to post to website so that our membership and managers can easily access it at any time.
k. Opening Ceremony – CD
Would like to see how we as an association can honor our sport, land and community in a meaningful way.
Motion – to host an opening ceremony for our field season at the ATF, inviting MMLC families, Elders in our community and other members of our community to attend and participate. – CD
1st – ST / 2nd – NK / AIF?- Passed
Date to be September 12,2021
We can “unveil” our new field jerseys at this event
CD, RS to head up at coordinate this event.
9. Next meeting: August 19th, 2021 @ 7:00 at the Mission Chamber of Commerce
10. Adjournment @ 9:12pm
