Meeting Minutes - May 2022
Thursday May 19th,2022 6:30pm
At the Mission Chamber of Commerce
34033 Lougheed Hwy, Mission BC
In attendance : Jason Hughlett (President),), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Ryder Bremner (Director/Head Ref- Field), Stu Taylor (Director), Katie McGuire (Coaching Coordinator), Vicky Flury (Ref Allocator)
Regrets:Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Kyle Mooney (Technical Director – Box) Jason Lindh (Field VP), Rachel Roberts (Director/ Director of Communication), , Tej Grewal (Technical Director – Field), Amanda Wunderlick (Social Media), BritannyMann (Director/Fundraising), Damian Lund (Head Ref)
1. Call to Order @ 6:32pm
2. Adoption of Minutes from April Monthly Meeting
1st – CD / 2nd – ST / AIF?-passed
3. Adoption of Minutes from May 11th, 2022 Emergency Meeting
1st – CD / 2nd-NK / AIF? - passed
4. Adoption of Agenda
1st- NK / 2nd – ST / AIF?- passed
5. Correspondence:
Phone call received from a concerned parent from one of our A2 teams. Concerns regarding the tiering process and the affects on players and families from being consistently put in a tier that does not actually reflect the teams abilities. Losing every game by large margins etc.
-Discussion
- President and VP Box will speak with the coaches from all of our tiered A2 teams and get feedback from them. Depending on feedback given, a letter may be sent into LMMLC to appeal.
6. Reports:
a) President
Box season is well underway. It seems that we have returned to pre-pandemic norms of scheduling even
we were ready for that or not. Our family have two kids playing, and along with volunteering as a coach
and executive, we find that we are busy every single night of the week. We still are working on how to
fit in dinner time at a normal hour.
This has been a busy month. Some of the events that stand out include the hard work of the Valley-
Mission partnership for the 2022-2023 Field Lacrosse season. This will develop a partnership to help
both club bring the best of lacrosse to our respective communicates, while hoping to support one
another to success. There are still many details to be worked out but we are believing for the best.
Conduct and misconduct has been a reoccurring trial during the early part of the season including
interaction between coaches and families with officials, and interpersonal issues between spectators
and other participants. Our Box VP has been busy meeting with coaching staffs and parent groups to
communicate best practice for participating in our various roles. I wrote a letter to coaches and
managers after a particularly difficult weekend with three negative interactions. I am happy to report
that I received assurances from almost every coach that they would comply with the standards of
conduct laid out. We are continuing to work on how to address with timeliness and fairness each of
these circumstances. It is still difficult to manage, and emotions seem to be hard to manage. People are
reporting that tempers and patients is particularly thin post covid. The warnings have been loud and
frequent that how we are interacting with officials is doing short- and long-term harm to our sport. We
must find solutions to minimize conflict with officials from spectators, players, and coaches.
We started the box season with 15 teams in 7 divisions. Unfortunately, our Junior Women’s team folded
after 3 games because there were not enough players to complete the team. Multiple players from this
team were able to be released and are playing on new teams. This year the LMMLC expedited the
tiering process from 8 games to 6. As President, I have been reviewing scores and records of our teams.
Of our 14 current teams, 4 teams, 2 mini-tyke and two tyke teams are playing inhouse. Of the remaining
10 teams, 2 have a winning record, while the remaining teams are emerging in their skills but combine
for .112 winning percentage. Even adding in our two teams with a winning record, u-16B and Peewee C,
our record is .231. On average our teams are losing 8 out of every 10 games we play. We do not
necessarily judge our success by wins and losses as an association. Lacrosse is still fun and for many it is
a great enjoyment. For many though, losing games at a high frequency is highly troubling and
disappointing. We need to find solutions with the LMMLC to correctly tier our teams to appropriate
competition. For safety and competitive reasons.
I am continually impressed with the amount of work that everyone in the organization contributes.
There are not enough thanks, but our reward is to pass on a health association to future generations
and that our kids will have a lot of terrific memories regarding lacrosse in their youth.
b) V President Box
Games
● Tiering scheduling had blips but it ironed out. Communication has been
weak with some commissioners via @lmmlc email addresses when
questioning posted games. For example games posted at 12:00 am meant
they were TBR with no information beforehand.
● Female Island travel schedule was never posted to LMMLC. Teams were
notified by mainland female rep via email and were surprised and not
happy as it was not on the schedule.
● The regular season schedule is well underway. I have concerns about
tiering down some teams, especially those integrated A1 and A2 play.
These teams are essentially B teams that are in A2 divisions.
Behaviour
● Player behaviour is of concern. Players cannot be lashing out to comments
made from the opposition. Players that are reacting to taunts, are doing
exactly what the taunters want.
● Bench Staff behaviour is reportedly becoming a huge problem. Bench
personnel cannot berate, yell, or swear at refs.They are not allowed to
even talk to them in a game situation. Captains and Assistants do this on
behalf of the staff.
● Parent behaviour has been deplorable. Parents need to be reminded of
the contracts they signed at the beginning of the season. I think this should
be dealt with immediately.
Photo Day
● A missed reminder caused issues for some teams. Quickly remedied by a
date change.
● It went smoothly and without a hitch.
Provincials Declarations
● Teams wanting to play down and get to Provincials, need to get their
declarations in to Carrie and I by May 24. Those declarations should
include every person that could possibly, in the event of an emergency, be
on the bench. They cannot be changed after submission.
● Declarations and payment need to be in at BCLA on June 1.
Tasks completed for next season
● Floor time request for “Try Lacrosse” nights submitted to the District of
Mission via our floor Allocator.
● Floor requests will be made through Ag Rec once these are available.
c) V President Field
Not in attendance, no report sent
d) Women’s Rep
No report
e) Technical Director Field
Not in attendance, no report sent
f) Technical Director Box
Not in attendance – report given by RB (Director)
Looking to secure a date for skills clinics (Goalie clinic as well as skills clinic for runners)
- Likely will do Novice/Peewee and then Bantam/Midget, will need to offer a female one as well.
- Female goalies can attend Coed goalie clinic
g) Equipment Manager
Not in attendance, no report sent
h) Head Ref
Not in attendance, no report sent
i) Ref scheduler
Starting up a shared spreadsheet to help support communication and scheduling amongst refs
Still many reports of mistreatment of Refs by coaches, parents and players
j) Floor/Field Allocator
All scheduling for the next YEAR needs to be submitted to the district by June 1,2022
Please ensure all your dates are submitted.
June 23rd ,2022 – Box Awards night (will see if we can book Northview, if not we need to book a gym)
Sept 16th, 2022 – Family Fun Night (ATF)
Feb 13th,2023 – Field Awards Night (Hatzic Gym)
k) Treasurer
No report
l) Registrar
Not in attendance, no report sent
m) Coaching Coordinator
Still 6 managers and 6 coaches without the CRC’s completed. Even after multiple emails, conversations etc.
President will follow up with this.
Still no level 2 courses available for those who need them, due to nobody to facilitate the course.
n) Director of Communications
Not in attendance, no report sent
o) Fundraising Team
Not in attendance, no report sent
7. Questions:
8. Old Business:
a. Welcome Packages -RR
Look great! Please send Rachel any edits or updates you may have so we can finalize and have these ready for the registrar to send out to people as they begin to register for field.
9. New Business:
a. Jersey purchases – JH
Tabled until next meeting
b. Ipads – JH
U16 home games run too late and by the time they are done there are no staff at the leisure centre to return the ipad back to (and receive back your ID collateral).
MOTION – That Jamie Hooper (Director/Registrar and Manager of U16) keep one of the ipads in her possession for the remainder of the Box 2022 season – ST
1st – ST / 2nd – NK / AIF? - passed
c. Awards – NK
June 23rd 5:30-9:00 (JH to contact Northview to see if we can book there)
Feb 23rd, 2023 Field awards (Hatzic Gym, or Northview if it works)
Info regarding awards and scholarships needs to go out June 1st
d. Review of Discipline Process -JH
As per our OPPM Complaints/Grievances need to go to the VP for that season and they will communicate with the President and other VP to determine next steps
e. Lacrosse Facilities – JH
Received an email from Mayor Paul Horn looking to meet with some of us to discuss the potential for more Lacrosse facilities in Mission
JH, NK, CD and ST to arrange a time to meet with him.
10. Next meeting June 16th @ 6:30pm
11. Adjournment @8:05pm
