Executive Meeting Announcements
Executive Positions (List)
MMLC AGM Minutes 2021
Thursday October 7th 2021
6:00pm at Mission Leisure Centre
7650 Grand St, Mission, BC V2V 3T3
In attendance: Jason Hughlett(President), Nicole Kokoska (VP Box), Jason Lindh (VP Field), Naomi Hughlett (Secretary), Carrie Dunnett (Treasurer), Stu Taylor (Director), Danielle Leifsson(Director/Floor Allocator), Jamie Hooper (Director/ Field Registrar), Ryder Bremner (Director), Brittany Mann (Director), Ryan Smith (Director/Equipment Manager), Debbie Kobes (Box Registrar)
Via Zoom: Shannon Meindl (Director), Rachel Roberts (Director), Shelley Bell, Katie Cochrane, Amanda Wunderlick, Pam Sutherland, Meagan Clifton, Trevor Lowe, Alysha Smith, Steve McGuire
1. Call to Order @ 6:07pm
2. Adoption of Minutes:
1st – ST / 2nd – JL / AIF? - passed
3. Adoption of Agenda:
Motion to remove report for VP from agenda as the sole VP in office is currently acting president and will be giving report with the Presidents report. - NK
1st -JH / 2nd – CD / AIF? - passed
4. Correspondence: NONE
5. Executive Reports
A- President
The last 373 days were anything but normal. We went from playing games to not playing games. A hope of Provincials, then not. No games and back to games. Covid-19 has kicked us on so many levels. We are all here though, ready to face the challenges ahead.
Our minor directorate, the LMMLC and PCFLL have bent the rules for our kids consistently over the past year. Everyone has been on board with just allowing our kids to play. That is why we are here, to keep sticks in the hands of players, guide them to be capable and coachable.
I want to personally thank and congratulate all those that have rolled their sleeves up, found the time and gave our membership the best field and box seasons possible.
Box season 2021 went as seamlessly as possible. Families were happy to have one after the loss of the year before. It was a practice only season until the PHO allowed arenas to increase numbers inside. This provided us a small window to start playing games and feel like normal. LMMLC opted to not have a preset schedule for this and there was a scramble to find teams to play against. This was a hurdle for some teams without the guidance of a contact list. Some teams opted to stay and play an extended season, while others rushed to see family members that they had not seen in 16 months or more.
The 2021 field season is off to a great start. It is full of promise, sportsmanship, individual goals, and victory. We will incorporate as much outside mentoring from professional athletes, coaches, and alumni as possible. The feedback on last year’s programming was very positive. It was blatantly obvious that this is what we need to provide, and on a reccurring basis. With this, our executive was proud to bring on Tej Grewal as the Technical Director of Field. Tej is a Mission Minor lacrosse alumnus with numerous years of coaching and playing experience. We are confident this enormous asset will bring the jump to player capabilities that Parents have asked us for. With funding allowances, we will bring in other lacrosse celebrities for player and coach clinics, and supportive sessions.
We will continue the fantastic family night. It was very well planned and executed. Thank you Shannon, Naomi, Jamie, Dee, Brittany, Nichole and Rachel!
Player retention is something we need to focus on. We have lost many female players and with the movement of our female players, we have also lost our umpires or female officials. As our younger females age, we need to make sure we get them trained as officials. They have dropped the age to 14 this year. We also need to retain our older male players, U18 has not had a home team in a few seasons.
BCLA has made it mandatory that at every game there is to be 1 person with current first aid training and 1 person with concussion training. These can be a mix of people from either team. There was an email circulating with a link to complete free concussion awareness training, I advise every parent to take it. Recognizing the signs and knowing how to proceed with healing is vital to a solid return to play for your players.
Upcoming BCLA AGM is October 16, 2021, at 10:30 am via ZOOM
B- Vice president
Report not given as per motion to remove from agenda
C- Treasurers-financials
Field 2020/2021
- Definitely had to cut back on some things to be able to offer discounted rates to our association.
- We were still able to fundraise and finished the season with a surplus
Box 2021
- Was a more challenging season for accounting with refunds and carry overs from last years cancelled box season etc.
- Were able to offset cost of bringing in somebody for technical development for our teams with Fund raising monies.
- $4500 of designated equipment money not yet spent.
Q: are we allowed to add to team fees to bring in higher level coaching?
A: Team fees are decided on by the individual team. If they want to pay to have specialized coaching or training that is up to the team. However, any coach brought in has to be registered and recognized by BCLA with a valid coaching number.
Q: what are we using the $4500 unspent equipment money for?
A: Goalie gear, practice jerseys, balls, 1st aid equipment
Q; What fundraising will we be doing?
A: Once the new board is elected we will be meeting and able to decide the direction we want to take with this.
D- Registrar
Field – 166 mission players registered.
U5, U7 x2, U9, U11x2, U13, U15, U18(released)
U8 female, U12 female, U15 female (released), U19 female (released)
We also received several releases from Abbotsford in various divisions.
6. New business
1. Elections
a. President – 2 Year Term
Nominations:
Nicole Kokoska, nominated by Ryan Smith (accept)
Jason Hughlett, nominated by Katie Cochrane (accept)
Won – Jason Hughlett
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
b. VP Field – 2 Year Term
Nominations :
Jason Lindh, nominated by Nicole Kokoska (accept)
Ryan Smith, nominated by Jason Lindh (decline)
Shelley Bell, nominated by Jason Lindh (accept)
Won – Jason Lindh
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
c. Director Position - 1 year seat vacated by Jason Lindh when he accepted VP Field Position.
Nominations :
Ryder Bremner, nominated by Nicole Kokoska (accept)
Rachel Reynolds, nominated by Shannon Meindl (accept)
Britanny Mann, nominated by Shannon Meindl (accept)
Danielle Leifsson, nominated by Shannon Meindl (decline)
Won – Ryder Bremner
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
c. Treasurer – 2 Year Term
Nominations:
Carrie Dunnett, nominated by Nicole Kokoska
Won by Acclamation – Carrie Dunnett
d. Director Position – 1 Year Term
Nominations:
Rachel Roberts, nominated by Danielle Leifsson (decline)
Britanny Mann, nominated by Ryan Smith (accept)
Trevor Lowe, nominated by Stu Taylor (accept)
Ryan Smith, nominated by Danielle Leifsson (decline)
Danielle Leifsson, nominated by Shannon Meindl (decline)
Won – Britanny Mann
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
e. Director Position – 2 Year Term (4 positions available)
Nominations:
Danielle Leifsson, nominated by Nicole Kokoska (accept)
Ryan Smith, nominated by Shelley Bell (accept)
Amanda Wunderlick, nominated by Katie Cochrane (accept)
Katie Cochrane, nominated by Amanda Wunderlick (accept)
Rachel Roberts, nominated by Danielle Leifsson (accept)
Pam Sutherland, nominated by Shannon Meindl (decline)
Trevor Lowe, nominated by Stu Taylor (accept)
Jamie Hooper, nominated by Jason Lindh (accept)
Won – Danielle Leifsson, Ryan Smith, Rachel Roberts and Jamie Hooper
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
Next Meeting: October Monthly Meeting, Oct 21 @ 7:00pm at Mission Chamber of Commerce
Adjournment @ 7:23pm
MMLC AGM Agenda – October 2021
MMLC AGM AGENDA Thursday October 7th 2021
6:00pm at Mission Leisure Centre
7650 Grand St, Mission, BC V2V 3T3
Call to Order:
Adoption of Minutes:
Adoption of Agenda:
Correspondence:
Executive Reports
A- President
B- Vice president
C- Treasurers-financials D- Registrar
6. New business
1. Elections
a. President – 2 Year Term
b. VP Field – 2 Year Term
c. Treasurer – 2 Year Term
d. Director Position – 1 Year Term
e. Director Position – 2 Year Term
f. Director Position – 2 Year Term
g. Director Position – 2 Year Term
h. Director Position – 2 Year Term
Next Meeting:
Adjournment:
Meeting Minutes – September 2021
Thursday September 16th, 2021
7:30 pm at Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In Attendance: Nicole Kokoska (Acting President / Box VP), Naomi Hughlett (Secretary), Carrie Dunnett(Treasurer), Stu Taylor (Director), Shannon Miendl (Director), Danielle Leifsson (Director), Jason Lindh (Director), Ryan Smith (Equipment Manager), Amanda Wunderlick (Social Media), Brittany Mann (Fundraising), Nichole Lindh (Fundraising)
1. Call to Order @ 7:36 PM
2. Adoption of Minutes:
1st – ST / 2nd – JL / AIF? – passed
3. Adoption of Agenda:
Added to agenda – U5 (JL)
Adoption of new agenda:
1st – JL / 2nd – CD / AIF? – passed
4. Correspondence:
Letter from U12 Female coach asking if executive would consider a partial sponsorship for new player.
MOTION – That MMLC offer complete sponsorship for this new players 2021/2022 Field Registration Fees. – CD
1st – ST / 2nd – SM/ AIF? – passed
5. Reports:
a) President
President’s report:
1. August 24, first declarations.
2. August 31, first releases.
All the releases received prior to the Sept 12th deadline have been processed and placement emails have been sent. Any releases received by PCFL from this point on will be reviewed on a first come, first serve basis.
3.BCLA Spirit award: waiting for input from a couple of exec members….
3. PCFL trial of changes to tiers:
In the Operating Policy, there is an existing policy that Women's Lacrosse is to be considered the equivalent of Tier 3. The executive would like to propose a two-year pilot program of tiering at U12W and U15W so that we don't have to make another exception next year. The PCFLL executive views tiering in the Women's Field Lacrosse as a desirable state with several benefits to all players.
There is reasonable belief by the PCFLL executive that players and families involved at certain Women's playing levels also desire an environment where players with like skills play against each other.
PCFLL Women's Lacrosse wishes to facilitate a two season pilot project of formal tiering in certain Women's divisions to facilitate like-for-like skill play.
The goal of the pilot project is to gather data and feedback from players and families on the continued desirability of tiering at the respective player age-groups, to increase competitive lacrosse and scouting opportunities for young women, to increase enrollment across existing clubs, to encourage existing Youth clubs without a women's program to institute one, and to increase coaching opportunities among other benefits.
Current PCFLL Policy (Schedule 1 Section AA) states that "Girls will be looked upon as Tier 3 house league", as such, a policy exception is required to facilitate tiering during this proposed pilot project.
I will begin with the rationale for the motion:
Motion:
For the 2021-22 and 2022-23 playing seasons, a pilot project of tiering U12 and U15 be instigated by the league. Clubs will declare teams at each of the following divisions:
U12 Tier 1, also known as "Competitive"
U12 Tier 2, also known as "Recreational"
U15 Tier 1, also known as "Competitive"
U15 Tier 2, also known as "Recreational"
The above tiering divisions will not prohibit adjustment of the tiers or reverting to balanced divisions (any one division or all divisions) if so desired by the League membership in the form of a motion and simple majority vote by the Club representatives and League Executive.
As there are no specific tiering rules for Women's Lacrosse outlined in the PCFLL Operating Policy, all tiering will follow the normal declaration outlined in the relevant Youth sections of the current Operating Policy, the BCLA Field Directorate Policy, or the BCLA General Operating Policy, whichever applies, unless discussed and a vote passed by a simple majority of Club representatives and the League Executive. For the purposes of this motion, the following PCFLL Youth Tiering rules shall not apply to this pilot program:
Youth Section E.02. For the duration of the pilot period, a club may declare two teams at either Tier 1 or Tier 2 however, these teams must be balanced, and clubs must declare if the teams are to be balanced or unbalanced; and
Youth Section F.01. The playing season will be determined by the PCFLL Executive in consultation with Women's clubs.
For clarity, players may be called up from a Tier 2 Recreational Team to a club's Tier 1 Competitive team as set out in the call-up section R.04 of the PCFLL Operating Policy and all relevant BCLA Operating Policies regarding calling up for provincials’ eligibility etc.
End Motion
b) V President Box
none
c) V President Field
Position vacant
d) Head Coach
All teams have coaches, and coaches that need it are registered for clinics.
Acting President to have a conversation with one of our coaches regarding conduct and the appropriate way to express their concerns.
Tej Grewal has volunteered to come on as our head coach or Technical Director for Field and would like to run some coaching clinics for all coaches during his Thursday night practices at Field #6.
Kyle Mooney is considering taking on this same role, but for Box. He would like the opportunity to discuss with the Executive after the AGM.
MOTION – to create an appointed position of Technical Director of Field Lacrosse and appoint Tej Grewal into that position. – JH
1st – CD / 2nd – ST / AIF? – passed
e) Equipment Manager
Shorts, Jerseys and Equipment handed out to all teams.
Shorts fit quite large for both female and Co-ed so we will have to order more. Will compose an email to send out to managers to let their teams know that they need to let us know by a specified date that they need a different size so we can place an order. (approx. 2.5-3 weeks turn around)
Next year we are likely to need an additional set of jerseys for U5, U13 and U18
MOTION – to allow equipment manager to spend approx. $1100 to purchase the remaining gear needed for teams this season. – ST
1st – SM / 2nd – NH / AIF?- passed
MOTION – to allow equipment manager to spend up to $500 to purchase a set of football pants for goalies on five teams. - CD
1st- ST / 2nd -NK / AIF? – passed
We really need to relook at getting a storage bin for Field #6. Once we have a bin we can look at purchasing some new nets. NK to follow up with the district regarding approval.
We would like to start thinking about replacing Box jerseys soon. Preferably all at once, for all teams. Let’s start brainstorming about design and bring our ideas to the table next month.
MOTION – to set a $500 Discretionary Budget for the equipment manager to make purchases for the club. – CD
1st – ST / 2nd – SM / AIF? -passed
f) Head Ref
Position Vacant
g) Ref scheduler
Not in attendance
h) Floor Allocator
Working on securing some more ATF time for our U5 team
This will be their last year, so we need to actively start training somebody to take over next year.
i) Treasurer
Finishing up year end and preparing report for AGM
j) Registrar
3 new U11
1 new U9
1 new U5
2 U7 waitlisted. – We will apply for oversized team and open registration for 24hours to allow these two players to register.
k) Social Media Head
To be posted to website:
Information regarding CoVId restrictions in place at Mission Leisure Centre for AGM
Add Photo Day to calendar – October 20
Add Family Fun night to calendar (once confirmed)
Communicable Disease Plan for Field
l) Fundraising Team
Getting ready for Family fun night
Want to do another fundraiser maybe closer to Christmas to use the fundraising fees from registrations.
6. Questions:
7. Old Business:
a. Field Tournament
Have not had any confirmed registrations.
Now we need to come up with an alternate plan once we can confirm with the District what field times can still be used.
Ideas – Family Fun Night still a go… arrange a schedule to showcase all our teams in exhibition games…. Try to get as many out there on the field as possible.
b. AGM update – NH
JH to organize ballots for voting
ST and BM to man the door and sign in sheet
NK to chair the meeting and Secretary to be the co-runner
Another reminder to be emailed out and posted to social media by the end of this month.
8. New Business:
a. Nets for grass Field – CD
Covered during equipment manager report
b. Photo Day – NH
NK has booked it for us Oct 20,2021.
We will post on the website calendar
We need to let the managers know.
c. Procedure – ST
Just a reminder that items that require voting must be addressed within a meeting by the voting members.
d. Managers -NH
Now that we no longer have the position of Head Manager, we still need to ensure that our managers are supported and have all the resources needed.
NK will put together managers books and a manager meeting will be held asap.
e. Coaches jackets – SM
Pricing them out. Will report back to us with options asap
f. Female shorts -NH
Covered during equipment manager report
9. Next meeting: AGM October 7th @ 6:00pm
Monthly Meeting October 21st @ 7:00pm
10. Adjournment @ 10:27pm
Meeting Minutes – August 2021
Thursday August 19th,2021
7:00 pm at Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance: Nicole Kokoska (Acting President, Box VP), Naomi Hughlett (Secretary), Shannon Meindl (Director), Dee Lieffson (Director, Floor/Field Allocator), Jason Lindh (Director), Stu Taylor (Director), Nichole Lindh (Fundraising)
Regrets: Carrie Dunnett (Treasurer), Jamie Hooper (Director/Registrar), Ryan Smith (Equipment Manager), Amanda Wunderlick (Social Media), Vicky Flury (Ref Allocator)
1. Call to Order: 7:05 pm
2. Adoption of Minutes
-one change to be made in Equipment manager report for minutes of July 2021 meeting: Currently reads “Jersey ordering – just waiting on NK to submit form for approval”
Motion to amend and have it read “ Jersey ordering – just waiting for approval” (there was no form to submit”
1st – NH / 2nd- SM/ AIF? - passed
3. Adoption of Agenda
1st – NK / 2nd – DL / AIF? - passed
4. Correspondence:
None
5. Reports:
a) President
PCFL Meeting via zoom, July 13
Tournament applications: who is interested in hosting? Hosting Provincials?
Any field times to report to secretary?
Names of commissioners to support 2021/22 season.
(July 10) Pictures of current uniforms and new examples forwarded through email to PCFL for
permission on July 13 meeting. PCFL membership agreed with changes, permission granted.
Arena users AGM: July 20
Icing dates, August 2021.
MMHA has submitted for provincials next March. D of M has stated that the last 2 days of the 4
day tournament will be played solely on the south to start the meting process in the north
arena in preparation for our lacrosse start first Monday in April.
Announcement of Rachel Kleindeinst’s replacement, Danica Stene.
PCFL Meeting: August 10
Meeting to update league on upcoming season.
-First Aid & concussion training: 1 trained person on the field at all games. This can mean, coach
has concussion training, manager or assistant coach on opposing team has current first aid
training. This will have to be something the managers will have to talk to each other about, pre-
game. This was implemented 2 years ago by BCLA.
-Needing U19G commissioner. This person cannot be a family member of a player or coach in
that division.
-Referee and Umpire clinics starting at the end of the month. Referee and Umpire fees may
increase due to costs. Old schedule still on the PCFL website needs to be removed.
Jody has resigned so all clubs are to remember his replacement may not be as forgiving as he
was.
-Female approved stick list update:
https://d13mgad1aost97.cloudfront.net/2020/08/Womens-Lacrosse-Stick-List-2020-August.pdf
-Tournaments already approved for hosting:
Big Al’s 7v7, September 25-26 in Coquitlam. Women’s only.
Mudbowl. U15 Youth, tier 1 &2.September 24, 25, 26 in Mission.
Waiting approval:
Chilliwack wants to host a U5 jamboree. No date supplied.
U9 Jamboree, September 12 by Burnaby Devils.
Thunderstruck tournament, Langley October 8, 9, 10, Youth divisions U11 and up. Women’s
U12, U15.
Youth U11, 13, 15, 18 in November (Long weekend 12-14) in Richmond
Upcoming Deadlines:
Soft declarations August 24. Released back to clubs on 26.
LTAD Townhall meeting
First set of releases in to PCFL by August 29.
Final releases in by September 12
Final Blackout dates and
Formal declarations at the September 7 meeting.
-Key on bin at Sports park: Changed by D of M as they didn’t have a key. We are now on a sign
out basis with keys. I have 6 in my possession. I am to write down each person that gets one.
Obviously, Ryan is 1.
b) V President Box
NONE
c) V President Field – position vacant
d) Head Coach Box- position vacant
e) Equipment Manager
Not in attendance, no report sent
f) Head Ref
Not in attendance
g) Ref scheduler
Not in attendance
h) Floor Allocator
Not much to report.
- Blackout dates for football may conflict with female teams home games. We will need to look at either lining the grass fields and using them, or having some of the games scheduled as away games during those dates.
i) Treasurer
Not in attendance, nothing to report at this time.
j) Registrar
Total: 128
U5: 12
U7: 20
U9: 16
U11: 31
U13: 9
U15: 12
U18: 5
Female
U8: 7
U12: 9
U15: 4
U19: 3
Abbotsford has been keeping in touch with me and our numbers as they would like to get our U18s. They may ask to send us some kids from the other ages... seems like they may only be able to field 2 teams (U18 and U13).
k) Head Manager – position Vacant
l) Social Media Head
Not in attendance
m) Fundraising Team
Working on concession, 50/50, and raffle for Tournament
Discussion on having pub night this season, depending on finding a venue as well as current PHO restrictions at the time
6. Questions: NONE
7. Old Business:
a. Field Tournament – DL
Family night happening on the Friday Night, sponsored by JBS (NH and SM are in charge of this nights activities, food, swag, etc)
Fundraising team (BM and NL) will be heading up concession (including Krispy Kreme sales), 50/50 and raffles for tournament.
ST to follow up with Polygon regarding sponsorship
Decision to lower tournament fees to $550/team
SM will be preordering swag to have for sale at a big swag table
MOTION – to offer one free field registration for 2022 field season as a raffle prize at the tournament – DL
1st – ST / 2nd – JL / AIF? – passed
b. AGM update – NH
-We have confirmed that we have booked the room at the Leisure Centre for our meeting
-Secretary to send out updated reminder of the AGM at the beginning of September including general job descriptions of all positions that are up, location of meeting, and clarification regarding the $10 fee for non- members that wish to vote.
c. Opening Ceremony – CD/RS
Still being planned and worked on
8. New Business:
a. Evaluations – NH
Tej and Imat have agreed to help out with U11 evaluations (this is most likely the only age group that will need them)
b. Scheduling – NH
Discussion regarding weather or not having a live schedule on our website was possible, have we done this before, did it work etc.
It has been done in some form before, but is highly dependent on having somebody who is available at all times to be updating etc as schedules change frequently and if it is not updating would result in incorrect information being left on there and may just lead to further confusion rather than helping.
c. Drop in Development October-Christmas Break w/Tej & Imat 5$ or 10$ drop in fee 1 hour per week. Field or Turf. – SM
Field Allocator will have to see where we can fit it into the schedule and confirm at our September meeting once we have a better idea of numbers, teams, field times etc
d. Apparel store dates – SM
1st store to be open mid September
2nd store (Christmas store) to be open end of October as orders need to be in by Nov 6th to ensure arrival of items BEFORE Christmas
Some new exciting apparel options to be offered!
e. Coach’s applications submitted so far – SM
Applications are coming in, there is still a need for more coaches in some divisions. Mainly in divisions where we will likely have multiple teams (U11,U9, U7) as well as for our female divisions (U8, U12, U15)
A reminder that we have a system for a reason, and coaches need to apply (both Head coaches as well as assistant coaches). They cannot just show up at the beginning of the season and assume that they will be able to coach. This helps us as an association ensure that all teams and coaches are supported before the season start.
f. Mascot costume – SM
Motion – that the first $800 raised selling Krispy Kreme at the tournament be used to pay for the Mud Dawg mascot costume – ST
Ammended Motion – that the first $800 raised at the tournament be used to pay for the Mud Dawg mascot costume – JL
1st – NH / 2nd – SM / AIF? - passed
g. Head Manager Position – NH/SM
Discussion and decision made to eliminate this position at this time and re-assess as our club grows or needs change in the future.
NH to have our social media person remove the position from our website.
h. Female/Coed Registration discount – NH
Spoke with our treasurer and after looking at the numbers we can offer early bird pricing, less $30 (fundraising), less $50(insurance) for players who register for dual teams. (ie playing both female and coed)
U8 - $120 / U12 - $130/ U15 -$140
MOTION – to offer a “dual team discount” for player registration on a second team of U8- $120 / U12 - $130 / U15 - $140 – NH
1st – SM / 2nd – DL / AIF? (ST abstained from voting due to conflict of interest) - passed
i. Social Media accounts – SM (on behalf of AW)
Discussion regarding how we are handling our different social media groups, should we be using them as more of a “parents group” and then just using our page to put out information?
We would like to trial having one person for our social media platforms only (posting daily FB, IG, Twitter, TIK TOK etc), and a separate person ensuring our website is updated regularly.
j. U5 end date – SM
Should we have an earlier end date?
We will let parents/coaches decide early December if they want to continue on as a team into Jan/Feb.
9. Next meeting: September 16th, 2021 @ 7:00pm at the Mission Chamber of Commerce
10. Adjournment @ 9:05
MMLC AGM Minutes 2020
Tuesday September 29th 2020
6:00pm at Zoom
In attendance: Jeff A (President), Nicole N (VP- Box), Owen Munro (VP), Carrie (Treasurer), Dee L (director), Jamie H(Director), Ryan and Melissa Crapo, Alysia Smith, Jason Lindht, Shannon Meindl, Amanda Wunderlick, Stu Taylor, Jason and Naomi Hughlett, Rachel Roberts, Lisa Pryce, Brittany Mann, Damian Lund (Director)
Regrets: Tod Olson
1. Call to Order: called to order at 6:05pm
2. Adoption of Minutes: SB & LP – passed at 6:07pm
a. VP Box- Jeff Self vacated the position for one year remaining of the two year term. Nicole covered the position- passed
3. Adoption of Agenda: NK DL AS – passed at 6:08pm
4. Correspondence: None
5. Executive Reports
A- President
a Growing numbers in the younger division
b No box season due to COVID
c Field season numbers is higher than expected
d Need goalie equipment and jersey.
B- Vice president (Box)
a Same as president
b Fundraisers planned
c Supported the Health and Safety Plan
C- Treasurers-financials
a No box season – still have gaming grant. Given additional 12 months to spend.
a. Well budgeted and weren’t in the red last year with $500.00 in the bank for Field.
b. Money in the account gaming has 33697.67… 10197.67 carry over from the box gaming funds….
c.
b. No season this year due to box (carry over 12,000)
c. 100% refund back to families
i. Refunded over 16,565 in fees
d. Still have money in the bank
i. Fundraising money still in the bank.
ii. People have kept money in the account to roll over to not have to pay an increase in fees.
e. Registrar
f. New business
a. Lid on the box
i. Need to appear as a delegation
ii. Need to obtain funding
iii. May need to be a multi-sport development
b. By-laws
i. 1st round passed
ii. Need to restart this
1. Elections
a. Vice President Box
Nominations: Owen (decline), Stu (declined), Shelley (declined), Damian (decline), Shanda (decline), Jason (decline), Jaime (decline), Ryan (decline), Jason Lindht (decline)
Nomination: Nicole K accepted; won by acclamation
iii. Vice President Field- 1-year term
Nominations: Shelley B (Jason L)
Shelley won
b. Secretary
Nominations Shanda (Carrie), Jaime (Stu) and Naomi (Shannon)
Won Naomi H
c. 3 Director Positions
Nominations Jamie Hooper (Carrie), Jason Lindht (Jaime Amanda), Jason Hughlett (Amanda), Lisa Pryce (Shelley), Shannon (Amanda), Stu Taylor (Dee)
1. #1 Directorship- won Jason Lindht
2. #2 Directorship- won Stu Taylor
3. #3 Directorship- won Shannon Meindl
4th Director Positions due to Shelley accepting VP for Field:
Nominations: Jaime (Carrie) Shanda (Shannon), Amanda (Brittany M)
Won: Jamie Hooper
Next Meeting: September 2021
Meeting Minutes - July 2021
MMLC Monthly Meeting
Thursday July 8th,2021
7:00 pm at Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance: Nicole Kokoska(Acting President), Carrie Dunnett(Treasurer),Naomi Hughlett (Secretary) , Jamie Hooper(Director), Shannon Meindl(Director), Jason Lindh(Director), Stu Taylor(Director), Ryan Smith(Equip Manager), Brittany Mann (Fundraising)
Regrets: Danielle Leifsson(Director/Floor Allocator), Debbie Kobes (Box Registrar), Damian Lund (Head Ref), Shanda Collins(Head Manager), Amanda Wunderlick(Social Media), Vicky Flury (Ref Allocator), Nichole Lindh (Fundraising)
1. Call to Order @ 7:02 pm
2. Adoption of Minutes:
1st – CD / 2nd – NH / AIF? - Passed
3. Adoption of Agenda:
1st – SM / 2nd – JL / AIF? - passed
4. Correspondence:
None
5. Reports:
a) President
Will be attending PCFL meeting on July 13th via Zoom, if anybody else would like to attend just let her know.
Shelley Bell has reached out and offered to do LAX style grad photos with our grads this year. NK will follow up on this and facilitate it if there is interest.
b) V President Box – No report
c) V President Field- Position Vacant
d) Head Coach Box – Position Vacant
e) Equipment Manager
Jersey ordering – just waiting on NK to submit form for approval
Will be organizing two jersey returns. One soon, for the teams that are already finished and another one for all remaining teams once the extended season is over. RS will send date/time info for this to the Secretary and then the Secretary will send out the information to the managers.
Missing Jersey’s are still being tracked down. Might be in possession of the previous equipment manager. We are following up with this.
f) Head Ref – Not in attendance
g) Ref scheduler – Not in attendance
h) Floor/ Field Allocator
Box is coming to a close , the late notice cancellation fee has been a success and I’ve seen most arena times being utilized ...or maybe it was just covid keeping us in the arena and busy? In any case I’m happy to see teams using the floortime and filling it up. I would like to see this late notice cancellation fee carried over to field season.
Atf request needs to be submitted as field season is on the horizon.
After July 25 when box season is completed , I will be taking a break for at least august. It’s been a crazy busy weird year.
i) Treasurer
Has crunched the numbers and thinks we should be able to open Field registration using the same field registration fees as we did in 2019.
MOTION – to use the same 2019/2020 field fees for the 2021/2022 field season – CD
1st – ST / 2nd – SM / AIF? – Passed
MOTION – that instead of purchasing coaches shirts for the coaches in field season, that instead offer to sub $35 for payment towards a jacket. The association would pay $35 and then the coaches would each pay the remainder.
MOTION TABLED PENDING SM LOOKING INTO POSSIBLE CREDIT WE MAY HAVE WITH MVP ACCOUNT.
We almost have enough to cover TP. Once end of season numbers are done, we can reassess where we are at with that.
MOTION – to carry over fundraising fees from registration to the Box 2022 season – CD
1st – NH / 2nd – NK / AIF? - passed
j) Registrar
Registration to open July 15th
(early bird fees apply July 15 – Aug 15th)
Treasurer to send a copy of the fees to the secretary so that all information can be added to the website and also submitted.
k) Head Manager – Not in attendance
l) Social Media Head – Not in attendance
m) Fundraising Team
Unable to do the fundraiser that we were thinking of for this month. It was too last minute and we are just going to table that idea an maybe use it at a late date,
6. Questions: NONE
7. Old Business:
a. Field Tournament
NK to reach out to our Field Allocator to connect with the DOM and confirm ATF use for a tournament at that time is allowed.
NK to bring our dates to her meeting on July 13th for submission
JH will be following up
b. Field Camps
Dates are Aug 17,19,24,26
Registration to open July 9,2021
SM to connect with Tej to confirm fees
Would like it if anybody could volunteer to help out with these camps.
8. New Business:
a. Regular meeting dates – NH
Now that we are back using the Mission Chamber of Commerce board room we need to establish regular meeting dates so we can reserve the space.
We will meet the third Thursday of every month starting Aug 19th 2021
Secretary will submit necessary paperwork.
b. Date for AGM – NH
Oct 7th, 2021 @ 6:00 pm. We will try to book a room at either the Leisure Centre or The Chamber of Commerce.
We need to send out and post information giving 60 days notice to our membership
c. Exec Positions available to be voted on at AGM – NH
President, VP Field, Treasurer, Directors x 5 ( 4 are 2 year positions and 1 is a 1 year position).
d. Field Coaching applications – SM
SM will ask AW to update the online coaching application to include a few more details such as coaching number etc.
We will also use this form for people who want to apply to be managers
e. Registration Numbers / Waitlists – NH
The Registrar will maintain an accurate and up to date list of where we are at, keeping an eye on numbers and letting us know when we may be approaching a place where waitlisting may be required.
f. Field Season Online store product ideas – SM
Umbrellas, sweatshirts, sweatpants, toques, gloves, shirts (long sleeve and short sleeve), hats, jackets
g. Season Reconciliation- SC
All paper work from teams (health forms etc) can be returned to parents or shredded by managers. Only the financial reconciliation sheet and any unused funds must be returned to the Treasurer.
h. Insurance for Released U16 Player - JH
We need to look at making sure our player that we got released to us for our U16 team is insured. JH and NK will follow this up
i. U18 Field – JH
Abby has reached out regarding wanting to make sure we can form a Valley team (Mission, Abbotsford, Chilliwack) or if not trying to get our players released to Abby to play.
j. Communicable Disease Plan
Has been written up and we will ask Amanda to post to website so that our membership and managers can easily access it at any time.
k. Opening Ceremony – CD
Would like to see how we as an association can honor our sport, land and community in a meaningful way.
Motion – to host an opening ceremony for our field season at the ATF, inviting MMLC families, Elders in our community and other members of our community to attend and participate. – CD
1st – ST / 2nd – NK / AIF?- Passed
Date to be September 12,2021
We can “unveil” our new field jerseys at this event
CD, RS to head up at coordinate this event.
9. Next meeting: August 19th, 2021 @ 7:00 at the Mission Chamber of Commerce
10. Adjournment @ 9:12pm
Meeting Minutes - May 2021
Sunday May 16th, 2021
7:00pm at Zoom
In attendance: Jeff MacAulay(President), Nicole Kokoska(Box VP), Carrie Dunnett(Treasurer),Naomi Hughlett (Secretary), Danielle Leifsson(Director/Floor Allocator), Jamie Hooper(Director), Shannon Meindl(Director), Jason Lindh(Director), Stu Taylor(Director), Shanda Collins(Head Manager), Ryan Smith(Equip Manager), Amanda Wunderlick(Social Media)
Regrets: Debbie Kobes (Registrar), Vicky Flurry (Ref allocator), Damian Lund (Head Ref), Brittany Mann (Fundraising), Nichole Lindh (Fundraising)
1. Call to Order: Sunday May 16th, 2021 @ 7:03pm
2. Adoption of Minutes:
1st- NH / 2nd – SM / AIF? - passed
3. Adoption of Agenda:
MOTION to add 3 items to new business- 1)club survey-SM 2)Field season-SM 3)Operations Policy Manual- JH
1st-NK / 2nd-CD / AIF? - passed
4. Correspondence:
a) Letter from Jane Boutillier read by president
5. Reports:
a) President
Discussion surrounding player/goalie moves on Novice teams
We need to be mindful of maintaining our max 20 numbers as per our current RTP
President to follow up with coach, and players families involved to try and come up with a solution that works.
b) V President Box
There are talks of changes, updates happening within the female lacrosse divisions, VP will keep us apprised of any developments as they happen.
c) V President Field
POSITION VACANT
d) Head Coach Box
POSITION VACANT
e) Equipment Manager
Inventory is complete, with the exception of the Box jerseys, that still need to be sorted and inventoried.
Sent an email prior to meeting for us to view multiple field jersey options based on our past requests. We are going to go with Extreme Threads at approx. $37/jersey and RS will cost out the shorts for us and report back.
Will draw up two more jersey options based on tonight’s feedback.
We need Practice Jerseys for goalies on the younger teams (novice and down)
MOTION- To purchase practice jerseys for goalies for the younger teams – JH
1st- CD / 2nd- DL / AIF? - passed
f) Head Ref
Not in attendance
g) Ref scheduler
Not in attendance
h) Floor Allocator
Had the first goalie clinic today. Was a success. 7 goalies, 4 goalie coaches, 4 assistant coaches and a few shooters. We are planning 2 more clinics for May 30th and June 13th.
Note that we are still getting cancellations.
i) Treasurer
Nothing new to report at this time
j) Registrar
Not in attendance
k) Head Manager
Is finishing up collecting and organizing crim checks
Managers are getting ready to submit their final apparel order from the Manager’s flyer.
l) Social Media Head
Website is live!
Feedback form still to be added
m) Fundraising Team
Not in attendance
6. Questions:
7. Old Business:
a.
8. New Business:
a. Covid Protocols / Updates and Communication – NH
We need to come up with a protocol so that if/when situations arise we can handle them calmly and consistently and with clear communication to all involved.
JH and NH to work together to come up with a protocol to present to Exec for approval
b. Email communications / documentation – JH
MOTION – when any email communications come up “from the executive”, all emails should go through and be sent out through the secretary – JH
1st- SM / 2nd- ST / AIF? - passed
c. Club photos – NK
Discussion about different options for club photos this season.
Idea of Managers taking photos of the players (individual and group) and then the association getting them printed off for the players.
Possibly in the T-shirts we would like to gift each player this season, as we are not handing out jerseys due to no games.
d. Player end of season awards/gifts – SM
Discussion regarding medals/trophies vs some other type of commemorative gift like the LAX balls we gave out in field.
CD to look into what medals options we have and pricing out medals vs trophies.
We will give either medals or trophies to all players tyke and mini tyke
Novice and up will get some other sort of commemorative gift (t-shirts?)
MOTION- to have 200 T-shirts made up to give out to the older teams possibly sell to adults who want one too – SM
1st-ST / 2nd- JH / AIF? -passed
e. Club Survey -SM
Wants to do a short club survey as a way of getting feedback we can use while planning moving forward.
We can use an online platform like “survey monkey” or other.
SM to follow up
f. Field Season – SM
Registration opening date?
Possibility of some clinics/ camps in the summer? Floor/Field allocator to look into field availability.
g. Operations Policy Manual – JH
Has been working hard on putting one together and will send it out shortly.
Please review, especially any sections pertaining to your roles and responsibilities and send her any feedback.
h. Scrimmage? – JM
Has approval from DOM to use the clocks.
Wants to look at the possibility of setting up some scrimmages with the younger teams to help them become familiar with the 30 second clock in a “game type situation”
Next meeting: Wednesday June 16 @ 7:00pm via Zoom
Adjournment @ 9:15pm