Executive Meeting Announcements

In attendance: Jason Hughlett(President), Nicole Kokoska (VP Box), Jason Lindh (VP Field), Katie Cochrane (Secretary), Carrie Dunnett (Treasurer), Matt Flury (Director),Ryder Bremner(Director / Head Ref), Danielle Leifsson(Director/Floor Allocator), Jamie Hooper (Director/Registrar), Shane Barnum (Director), Kyle Mooney(Director/ Technical Director Box), Ryan Smith (Director/Equipment Manager) Rachel Roberts (Director)

1. Call to Order @6:38pm

2. Adoption of Minutes: 1st RS / 2nd DL

3. Adoption of Agenda: 1st- JL / 2nd RS

4. Correspondence: NONE

5. Executive Reports

A- President

See attached report

B- Vice President Field

See attached report

Q: Question regarding allocation of resources during this partnership with Valley. Would like to see kids wearing Valley pinnies have the same access to resources as kids wearing Mission pinnies.

Example given : MMLC tent was used at practice the other night. There was no Valley tent there.

A: Tent was purchased with MMLC funds raised (not registration money) months before partnership began. Valley should feel welcome and encouraged to bring their own tent to events, games and practices etc.

C – Vice President Box

See attached Report

Q: Why is the Executive so opposed to increasing registration $50-$60 in order to bring in some higher level paid coaching opportunities for our players and their development?

A: Increasing registration would be a barrier to many families being able to participate in lacrosse. We are definitely open to fundraising as a club to be able to provide higher level player development for all teams throughout our club

Q: Big concerns over Team Fundraising/ Finances and accountability. What is being done about this?

A: We have made in mandatory for all managers to keep accurate and up to date records of all monies incoming and outgoing for their teams. These records can be requested to be seen by anybody on that team or any member of the executive at any time.

We are also in the process of reviewing and updated our Bylaws and OPPM. We will look at this area carefully and ensure that very clear policy is laid out regarding team finances and accountability.

We will continue to look into the unresolved situation from Box season this year and are committed to seeing this through until a resolution is reached.

Q: Why are we always so late to start Box season every year? Putting us behind in forming teams, registering for tournaments and over all player readiness.

A: The main reason is lack of facilities. We are growing both as a club and as an overall community here in Mission. Unfortunately the infrastructure is still not there to support it yet.

Just a few months ago our executive sent a delegation to speak before the council of the District of Mission about the need for a covered box here in our city.

We do have a head manager now and she will be registering all of our teams for tournament as soon as registration opens each season, so hopefully more of our teams will get in.

D- Treasurers-financials

Field 2021/2022

Box 2023

E - Registrar

Q: Our team snap from Box seems to have been deleted not archived?

A: The registrar has archived it and can access it if needed.

MOTION to adopt the reports as submitted – JH / RS

6. New business

1. Elections

a. VP Box – 2 Year Term

Nominations :

Nicole Kokoska – nominated by Shanda Collins

Matt Flury – nominated by Meagan Clifton

Won – Nicole Kokoska

b. Secretary - 2 year

Nominations :

Katie Cochrane – nominated by Amanda Wunderlick

Crystal Beaulieu – nominated by Jamie Hooper (declined)

Won by acclamation – Katie Cochrane

C . Director Position #1 – 2 Year Term

Nominations:

Ryder Bremner – nominated by Jason Lindh

Mike Owens – nominated by Justin Bond (Declined)

Amanda Wunderlick – nominated by Katie Cochrane

Matt Flury – nominated by Tim Bell

Kyle Mooney – nominated by Nicole Kokoska

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Won – Matt Flury

D . Director Position #2 – 2 Year Term

Nominations:

Ryder Bremner – nominated by Jason Lindh

Amanda Wunderlick – nominated by Katie Cochrane

Kyle Mooney – nominated by Nicole Kokoska

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Won – Ryder Bremner

E . Director Position #3 – 2 Year Term

Nominations:

Amanda Wunderlick – nominated by Katie Cochrane

Kyle Mooney – nominated by Nicole Kokoska

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Won – Kyle Mooney

F . Director Position #4 – 2 Year Term

Nominations:

Amanda Wunderlick – nominated by Katie Cochrane

Shane Barnum – nominated by Ryan Smith

Brenton Graham – nominated by Danielle Liefsson

Naomi Hughlett – nominated by Ryan Smith

Won – Shane Barnum

MOTION – to destroy the ballots – RS / 2nd JH

Next Meeting: October Monthly Meeting, Oct 20th @ 6:30pm at Mission Chamber of Commerce

Adjournment @8:19pm

Presidents Report 2021 - 2022

It has been an interesting and fast paced first year as President of Mission Minor Lacrosse. The year has seen us transition from re-entering competitive lacrosse with restrictions provided by the public health order to an unrestricted season for Box lacrosse and (so far) the 2022-23 field lacrosse season.

We were faced with challenges during the 2021-22 field season when the public health order required coaches and adult volunteers to be vaccinated to participate. The MMLC communicable disease plan was updated, and many volunteers scrambled to respond. They download apps and create processes to ensure everyone were in compliance. Thankfully, this order was quickly changed to allow all volunteers the ability to participate as they chose. A special thanks to the coaches and directors who took on multiple roles and stepped into vacant coaching positions during the short time the medical order was in place. Your help was essential, and we are extremely grateful for your efforts.

Some of the first decisions during the last year were the implementation of the technical director role for co-ed field and box lacrosse. This has evolved to currently being a paid position as of September 2022. These positions are different from the “head coach role” that performed some of these tasks before. The technical director role will create a strategic framework for development of players from the earliest age to our u18 role. The are supported by the coaching coordinator who has the task of following up on applications and qualifications for all coaching volunteers. We are thankful for these new roles within MMLC and for the excellent candidates that occupy them, including Mantej Grewal as Co-ed Field Technical Director, Kyle Mooney as Box Technical Director, and Katie McGuire as MMLC Coaching Coordinator. Thank you too all!

The board met last fall to complete, approve and implement the MMLC policy and procedure manual that had been in draft. A special thanks to those that worked hard in this area to develop this manual. Jamie Hooper. It is good to have this as a resource in decision-making and guidance.

Part of the updated manual was the development of a coaching committee to work together to select coaches using an interview process to determine the most qualified candidate for the position. The committee is lead by the VP of box or Field, the technical director, and other qualified candidates. We believe this will allow for the best outcome for all the teams.

Another new role in 2021-22 has been the addition of the Director of Communications. We were please to create this role and have Rachel Roberts as the first person to participate in this position. Rachel is an excellent communicator and oversees developing processes to clarify information for families and promote MMLC in the community. Rachel also works alongside the social media lead, Amanda Wunderlick with our presence on social media.

The 2021-22 Field Season was a terrific experience despite the challenges I mentioned. Thank you to Jason Lindh, Tej Grewal, the coaches, managers, volunteers, MMLC referees, athletes, and their fans for an amazing season. It was great watching each of the teams perform on the field during games, tournaments, and provincials. We are so proud of the team that won the gold medal at for u15 tier 2. We will all long remember the large and loud crowd in Langley cheering on the team as they dominated their opponent. Great job everyone!

This year we have been thankful for all coaches and volunteers that help with games. It is essential to have the participation of parent and other volunteers leading the teams in practice, games and team development. Particularly, it is terrific to see former players return to help out and coach, even when they have no children playing, but out of the kindness of their heart to help and give back. I am also thankful for many directors and coaches who have taken on teams that did not have any volunteers for coaching. I am not able to mention any names, for fear of excluding someone by accident, but please know, your spirit of giving back is noted with great thanks by us and will be remembered longer by the athletes you are helping now.

A special thanks to the leadership team, including Box VP, Nicole Kokoska and technical director Kyle Mooney for a terrific 2022 box season. Again, it was made possible by all the efforts from Nicole and the group of volunteers. We had a great group of coaches, managers, MMLC referees, score keepers, time clock operators and our in-game announcer! (Thanks Matthew Lifford!) . There were a lot of fast paced games and great victories for our teams. A particular highlight included the event organized by Nicole and others to host a junior A game between Coquitlam and New Westminster. The crowd was full, and the action was terrific. It was a remarkable season with lots of highlights including MMLC develop and field our first novice women’s team this year. We were able to have women’s teams in novice, peewee and bantam. This is great progress, and we look forward to seeing it grow in skill and success. Awesome job!

In July 2022, MMLC sent a delegation to speak to District of Mission Counsel and mayor requesting a covered facility for lacrosse. Thank you to Carrie Dunnet, Nicole Kokoska and Stu Taylor for your work in this area and for all the support given by the lacrosse community in this presentation. We are hopeful this request will lead to newer and enhanced facilities to support the growth of lacrosse.

The 2021-22 field lacrosse season is underway and is distinctive for the first-time partnership with Valley lacrosse club. Many members of the executive have worked very hard over the last year to develop the framework for a partnership that allows the two associations to merge their teams and resources together including coaching, equipment, field time, etc. without the need to follow the release process. It has been a pleasure getting to know our peers from the Valley Attack lacrosse association, based out of Abbotsford. The ones I have met and dealt with are very likable people who have a great desire to grow the sport of lacrosse in their community and to provide Mission players the opportunity to play with players that complement their own skill. The hope is to support them in the process. All the best to everyone during this partnership.

I will also repeat myself in being excited about the growth of the women’s field lacrosse game. We now have teams in u8, u12 and u15 divisions. We also have multiple Mission players participating in a regional u19 team. Of note, we even had to form two u12 teams due to the growth at the 2010-2013 age group. We are also excited to have three new volunteers that will be umpires for MMLC this year. Last year, the u-12 team had just one home game all season because we did not have any umpires to volunteer for these games. We are glad to have these volunteers working in this role this year. With growth comes challenges, and we are faced with a need for more volunteers that understand and know the women’s game. The goal is to have a paid women’s lacrosse technical director overseeing their development, much like with the co-ed field and box divisions. If you are reading this far and know somebody, please put them in touch with us. 😊

In conclusion, Co-ed Field lacrosse, box lacrosse, and women’s lacrosse are all team sports, and we need strong teamwork to ensure we are doing it successfully. My philosophy is we should make all our decisions based on if it will benefit the kids. Thank you for the team work and help volunteers of Mission Minor lacrosse, including all our executive, appointed board positions, coaches, managers, parent volunteers, families and the athletes who give their best.

Of note, I would like to recognize our Spirit Champion Award winners with the BCLA for 2021, Shannon Meindland for 2022, Tej Grewal. Thank you for role modeling for the rest of us and showing us how the best to it. We are grateful and you are terrific champions.

- Jason Hughlett, MMLC President

Vice President – Field Report for 2021 -2022

The last year has been great. Thanks to all the coaches and volunteers for stepping up and made last season successful. It was truly great to watch all the teams at provincials. We are so proud of the U-15 Tier 2 for bringing the gold home to Mission!

The dust of the rust and try it sessions for this season went well. Thanks to the volunteers who helped out with these.

We appreciate those that helped get ready for this season. There were a lot of volunteers. I want to thank the evaluators who helped us with balancing and tiering the teams. This year most of the teams were balanced for developing skill sets as well as allowing teams to participate in tournaments and challenge themselves to get better.

The partnership with Abby is going good at this time. Its great to see the players from Mission and Abby working together and getting better.

We had a lot of new refs and umps who have joined the lax family. Thanks to all of them for stepping up.

I really appreciate everyone who has worked hard to help make the field lacrosse seasons , including Tej Grewal, Imat Grewal and Harpreet Grewal, all of the other coaches that give up their personal time and the managers and everyone else. You are truly appreciated.

- Jason Lindh, MMLC Field VP

Vice President – Box Report for 2022-2022

Pre-season

- Dust the rust off @ Camp Luther before Covid-19 restrictions were lifted.

-Try it nights@ Windebank Elementary after Restrictions were lifted.

- Evaluations at the outdoor box, weather permitting.

- Coaching selections/ recommendations made by committee.

- Practices started at outdoor box until arena was open.

Season

April, 2022

First games of the season April 11.

Scheduling was a mess at the beginning of the season with the new LMMLC website. Ideas were put to calm this for next year.

New scorekeeping system was unveiled. It was a process to learn to use but most people received it positively.

April 22, 2022, Coquitam Adanacs played New Westminster

Salmon bellies here in Mission. This game was a fundraiser for us and the Mikey & Scotty Memorial Fund. Both Scotty and Mikey's families will attend. This raised $2500.00 for MMLC.

May, 2022

Tiering week

Photo day rescheduled to accommodate proper notice.

Female Island schedule was not posted on LMMLC schedule, this caused many cancellations for the island teams. The schedule WILL be posted next year pre-season to align with tournaments that are posted.

New Tyke rules were not a hit. We hope for this to return to previous rules in 2023.

June, 2022.

Play downs started in mid-June. Some teams played in to July.

Some games needed executive presence and spectator calming due to parental actions by opposition.

Teams found their spots in Provincials.

July, 2022.

Mission Sasquatch Bantam C,16U teams played in Provincials.

Mission players and referees travelled to Prince George for BC Summer Games.

With a real season ahead of us, the 2022 season was exciting, new and strangely felt like meeting an old friend. This season had it’s ups and downs, experiments and fails. This was to be expected with two years of Covid-19 under our belts.

We had new additions to the season from Lower Mainland Lacrosse Commission via electronic game sheets, a new scheduling tool on the website, and new Tyke rules from BCLA.

We had many incident reports dealing with behaviour on both the female and coed side of game play as well as spectators. We learned we could get excited!

We can chalk up a lot to two years of missing Box lacrosse, but our kids got to play!

We welcomed back the squeal of shoes on the floor, the noise in the stands, the sound of the 30 second clock, and the stench and humidity of an arena. It was wonderful.

Plans are in the ready for next year.

We will get our kids out earlier, hopefully without further restrictions.

We hope to see families come back to our beloved sport that left.

Thank you, Sasquatch, for a season of fun and effort! I loved being part of it and watching your kids keep their sticks in their hands and smiles on their faces.

Cheers,

Nicole Kokoska

Registrar Report

Box 2022

Total Registered 227 players – 14 Teams

Mini Tyke22 ( 2 teams)Novice Female 13 ( 1 team )

Tyke36 ( 2 teams )Peewee Female19 ( 1 team )

Novice29 ( 2 Teams)Bantam Female16 ( 1 Team )

Peewee40 ( 2 Teams )

Bantam32 ( 2 Teams )

U1620 ( 1 Team)

Field 2022

260 fully registered this season. 195 registered players in Mission.

16 teams declared this season, up from 10 last season.

Able to keep all but U19 girls from being released.

U5 13 total registrations – 4 Abby, 9 Mission

Declared 2 teams (1 Mission, 1 Abby team)

U740 total registrations – 9 Abby, 28 Mission

Declared 3 teams – 2 Mission, 1 Abby

U927 registered, 1 waiting to pay – 4 Abby, 23 Mission

Declared 2 (Mission) team

U1134 Total registrations – 11 Abby, 23 Mission

Declared 2 BALANCED teams – Tryouts for balancing

U1332 Total registrations – 7 Abby, 25 Mission

Declare 2 teams – Tryouts for tiering

U15 25 Total registrations – 9 Abby, 17 Mission (1 kid aged up)

Declared 1 team

U1824 Total registrations – 11 Abby, 13 Mission

Declared 1 team

U8 F12 Total registrations – 6 Abby, 6 Mission

Declared 2 BALANCED teams

U12F31 Total registrations – 4 Abby, 27 Mission

Declared 2 BALANCED teams

U15F14 Total registrations – 17 (Including 3 age downs)

Declared 1 team

U19F 7 Total registrations – 7 Mission, no returning players from Abby

Released to Ridge

3 age downs requested

Mission Minor Lacrosse Club 10/13/22 Mission Minor Lacrosse Club 10/13/22

Meeting Minutes - October 2022

Thursday October 6th 2022

at Mission Leisure Centre

7650 Grand St, Mission, BC V2V 3T3

In attendance: Jason Hughlett(President), Nicole Kokoska (VP Box), Jason Lindh (VP Field), Katie Cochrane (Secretary), Carrie Dunnett (Treasurer), Kyle Mooney (Director), Danielle Leifsson (Director/Floor Allocator), Jamie Hooper (Director/ Field Registrar), Ryder Bremner(Director), Shane Barnum (Director), Ryan Smith (Director/Equipment Manager), Matt Flury(Director), Rachel Roberts (Director)

Call to order @ 8:25pm

President:

- Welcome to all the new Executive members

Action Items:

- Move meeting to new location? Confirmed we have Mission Chamber. For right now, location will not be changed

- Contact Katie to give current contact information.

- Treasurer and President will connect regarding signing privileges for cheques etc.

Next Meeting: October Monthly Meeting, Oct 20 @ 7:00pm at Mission Chamber of Commerce

Adjournment @ 9:00pm

Mission Minor Lacrosse Club 10/4/22 Mission Minor Lacrosse Club 10/4/22

Meeting Minutes - September 2022

Thursday September 22nd, 2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance: Danielle Leiffson, Jamie Hooper, Ryder Bremner, Jason Lindh, Ryan Smith, Stu Taylor, Rachel Roberts, Nicole Kokoska, Carrie Dunnett, Katie McGuire, Tej Grewal (arrived late)

1. Call to Order: @ 6:35pm

2. Adoption of Minutes: RB/JL

3. Adoption of Agenda: JL/ST

4. Correspondence:

From U12 parent – Request to move player to the other team. At this time no movement will be made. At the coed tiering break we are going to re-evaluate at that time and movement could be made between teams at that time if needed.

U12 Team 2 Practice time moved to Monday 7-8pm

5. Reports:

a) President

Not in attendance. No report sent

b) V President Box

LMMLC

• Next meeting is on September 27. Policy changes will be reviewed before the BCLA AGM.

• Minor and Senior Directorate special Sessions are September 22

• BCLA AGM is on October 6. I don't know how we can attend this with our own AGM that same evening.

c) V President Field

U5 – Mike Wright to coach for this team

Missing Head Coach for U12 Team 2 – Carrie D doing it for the in-term

Monitoring Balanced teams

d) Women’s Rep

A meeting last night via zoom was held between myself, Pam Mason, LMMLC secretary, Sandra Margetson LMMLC President, and John Hamilton Female Chair of BCLA to discuss Island travel and getting everyone on board and participating. Several proactive and positive ideas were brought up between us and John will be having the same meeting with the Island female reps to discuss our ideas.There was discussion of including them in regular season play, our island games would therefore count. This could have a better and more true tiering level for these teams.They would have to do 2 trips for mainland play.

• A meeting about the U19 division was had with Stacy, Brad, and all female reps. There was discussion about concentrating this group into larger zones. This gives clubs and players a home. It is exciting as the division was getting smaller, quickly. This has since been passed as per the email that I sent out yesterday.

e) Technical Director Field

- Wants to host coaching clinic, Abbotsford, Mission maybe Chilliwack. Need time

- Discussion around the same for Female Division

- Technical Director as a paid position… $40/hr

MOTION – to pay Technical director $40.00/hr based on 5 hours a week for the duration of the season. Approx 24 weeks to be billed out monthly.-RS 2nd-JH

AIF?-passed

f) Technical Director Box

Not in attendance, no report sent

g) Equipment Manager

JBS is going to touch up nets, JBS sponsor ball bags for field. Shorts here end of the week. Equipment and Jerseys handed out. Looking at sponsoring a camera. Subscription is $1500 US / year

h) Head Ref

No report

i) Ref scheduler

Not in attendance. No report sent

The executive has decided that the person doing this position is required to do an online form for access to umps and refs with Abbotsford and Mission

j) Floor/Field Allocator

Abbotsford required to give 2 weeks notice to return time.. They pay for their grass time as well.

Field 6 lined for co-ed teams. Lights waiting for part have to turn on and off manually.

k) Treasurer

No report

JH needs cheque for refs and snacks for U5

l) Registrar

259 Total Registered

189 Mission

U5- Jamboree and U5 games to be had during the season. Jamie taking the lead on this

m) Coaching Coordinator

Mike Owens to assist U15 female team

n) Director of Communications

Welcome packages to be revamped to include Abbotsford fields and sent out.

MOTION – to transfer all communication passwords, social media responsibilities and website to the Director of Communication. – 2nd JL

AIF? – passed

o) Fundraising Team

Not in attendance. Will address after AGM

p) MMLC/VA Partnership Committee

No report

6. Questions:

7. Old Business:

8. New Business:

a. Photos

Pending

b. Jersey Sales – RS

MOTION – to sell old MudDawgs/Sasquatch gear at $10 a piece- RS 2nd-NK

AIF? – passed

c. AGM

Tabled until after AGM

Looking into order of approval of minutes and posting of minutes

d. Scholarships from Box -DL

MOTION – to send all scholarship application and applicants with names redacted to Karen the president of Valley Lacrosse association for her input as she is a neutral party. – DL 2nd-JL

AIF? – passed

e. Socks – RS

MOTION – to send out an email saying that an error was made regarding socks.- RS 2nd-JH

AIF – passed

RR will draft email and send it out.

f. Score Clock Remote – RS

District could not find remote. Deposit has not been returned. Use that deposit.

MOTION – That the score clock remote is to be kept at RS place for the season. – RS 2nd-NK

AIF? – passed

g. Team Fundraising – DL

Team fundraising vs club fundraising… changes to operating manual to make guidelines around fundraising.

Ryan to create a proposal for operating manual

All fundraisers need to be submitted to a designated director for approval to prevent overlapping team fundraising and conflict with the club fundraisers… to be addressed at next monthly meeting.

h. Abby ATF – DL

Addressed in Field Allocator Report

9. Next meeting: Oct 6th @ 6:30 Mission Leisure Centre (AGM)

Oct 18th @ 6:30 Mission Chamber of Commerce (Monthly Meeting)

10. Adjournment @ 9:22pm

Mission Minor Lacrosse Club 9/1/22 Mission Minor Lacrosse Club 9/1/22

Meeting Minutes - August 2022

Thursday August 18th,2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), ) Jason Lindh (Field VP) Nicole Kokoska (Box VP), Shannon Meindl (Director), Naomi Hughlett (Secretary), Ryder Bremner (Director/Head Ref- Field), Stu Taylor (Director), Katie McGuire (Coaching Coordinator), Tej Grewal (Technical Director – Field) Vicky Flury (Ref Allocator), Matt lurry – (Member)

Regrets: Carrie Dunnett (Treasurer, Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Kyle Mooney (Technical Director – Box) , Rachel Roberts(Director/ Director of Communication), Danielle Leifsson (Director/Field Allocator), , Amanda Wunderlick (Social Media), Britanny Mann (Director/Fundraising), Damian Lund (Head Ref – Box)

1. Call to Order @ 6:30pm

2. Adoption of Minutes: 1st-ST/2nd- JL / passed

3. Adoption of Agenda:

MOTION to move agenda item New Business “J” up to “B” – ST / 2nd- JL/ passed

MOTION to discuss reports at the end of the agenda – JH / 2nd-SM / passed

Adoption of updated Agenda: 1st-JL/ 2nd-ST/ passed

4. Correspondence: NONE

5. Reports:

a) President

Most of us are enjoying our summer after a very busy box season. Registration has been in full swing.

Because of the late registration, many of the peer associations to MMLC are behind where they are typically with registration. At the recent PCFLL meeting the season schedule was pushed back one week,

There was only one meeting this month with the PCFLL. The topics were on requests the upcoming field directorate re: 2-pass rule and field sizes for u-12 and age grouping for younger women players between 8–10-year-old.

Lastly, the field season is starting up soon with the rust offs and evaluations around the corner.

b) V President Box

Box Season recap

· Female: LMMLC will be better prepared for the 2023 season. While attending Junior provincials in Coquitlam, I had a conversation with John Hamilton, BCLA Female Chair. We agreed that the Island schedule will be posted preseason to not interfere with mainland tournaments and all teams that are scheduled WILL attend. There will be no refusals or the fines of pre-Covid will be levied.

· The regular season schedule went well once it got going. This is not to say there were no glitches or blips, but hopefully these mishaps with scheduling and communication at LMMLC, will be rectified. There were some exciting games to watch, especially those in playdowns and provincials.. There are concerns that our C teams have better success getting to Provies, perhaps next season the A2 teams declare at B level.Coaches need to be reminded of the need for reporting to LMMLC of teams that are improperly declared. For instance, an island team is declared as B but is clearly not, this way there teams can be bumped to their best suited level.

Behaviour

· There were many complaints and reports of poor spectator and bench staff behavior. We as a governing body must make it a priority to stop referee abuse. Parents and players need to be reminded of the contracts they signed at the beginning of the season.

Field User's Meeting

· June 21, I attended the user meeting with D of M, Soccer, Baseball, and Football. The new scheduler, Jennifer,was present, as was Rachel and Jason..

· The new caretakers' names are Andrew and Mona Watson.

· Wren Street repairs were supposed to have a September completion. This has now been pushed back to mid fall. The Israel Street detour will have to be communicated by the managers to visiting teams.

· Sign at the ATF is basically approved. It must be made of Galvalum in order to survive the weather. It was suggested we have one sign with all users on it. In my opinion, baseball’s sign should be at the baseball field. Atf users at the ATF. We can submit our sign design and our plans for hanging it.

· I had asked for Wednesday and Friday evenings for ATF time. Rachel had agreed as soccer never used the time they had booked on Fridays.At the meeting the requests were: Soccer- Monday, Saturday and Sunday. Football- Tuesday and Thursday.

· Storage at the grass fields was brought up. They do not want large storage boxes there. I had suggested that one dug out could be used to lock our fold up nets in. Rachel and Jason like this idea. For now, we would lock them to the chainlink until the D of M decides to close in one dugout.

· There was discussion of a second ATF field being built. Mission owns property in Cedar Valley.

· Roof over existing box was in the capital budget for next year.

Meeting with Mayor Horn.

· Justin Bond invited me to a meeting with Paul Horn and a member of the planning department. I learned of a new approach to the fulfillment of our dream outdoor box. As per Paul’s suggestion, I am researching the path we would take to start a foundation. This will give us the ability to receive donations and use them to contribute to the project. We are most likely to have our project chosen if we come to the table with some skin.

Tasks completed for next season

· Floor time request for “Try Lacrosse” nights 2023 submitted to the District of Mission via our floor Allocator.

· Floor requests will be made through Ag Rec once these are available.I am also looking at renting an industrial warehouse in Mission.

c) V President Field

No report given

d) Women’s Rep

No report given

e) Technical Director Field

No report given

f) Technical Director Box

Not in attendance – no report submitted

g) Equipment Manager

Not in attendance – report submitted electronically via secretary

I only need to know a couple of things:

1) How many girls teams and which divisions to order jerseys for? And are we ordering for U5 too?

2) What the equipment budget is so I can order the NOCSAE approved goalie chest protectors. And how many teams and what divisions to order for.

h) Head Ref

5 returning refs this season and 1 new ref

5 new umps for womens

- Angie is willing to help support us with training and mentoring of new umps

Hoping to have clinics in Ridge and Langley this fall

i) Ref scheduler

No report given

j) Floor/Field Allocator

Not in attendance – no report submitted

k) Treasurer

Not in attendance. Report submitted electronically via Secretary

The spreadsheet is uploaded with he box finals for the year. There might be one adjustment if I get any last minute invoices but I think we are good. Once everyone had had a chance to look at it you can email me with any questions as I am away. There is approx. $13000 in the account of which this is fundraising fees from the last few seasons. This is a combined amount from field and box. Some of this is allocated to female field jerseys.

MOTION – to use $4000 of this to do some special things at our family fun night in September -CD

1st – JL / 2nd- JH / AIF? -passed

I would also like to suggest that family fun night be inclusive of the box families and that each family will all receive something that night for their “fee” What that looks like right now, I don’t know.

We will have less than a mnth to put this together so we need to start right aways with this.

Ryan asked what the budget was for this year’s equipment fund and that is $5000

l) Registrar

Not in attendance. Report sent via Box VP

Total 123

U5 5

U7 14

U9 15

U11 15

U13 16

U15 13

U18 8

U8F 3

U12F 21

U15F 8

U19F 5

m) Coaching Coordinator

U5 0

U7 3

U9 1

U11 1

U13 2

U15 1

U18 3

U8F 1

U12F 2

U15F 3

U19F 0

Many of the people that have submitted coaching applications so far, have submitted to coach more than one team. Something that we will need to be mindful of when scheduling practices potentially in two different cities.

n) Director of Communications

Not in attendance – no report given

o) Fundraising Team

Not in attendance – no report given

p) MMLC/VA Partnership Committee

No meetings since last update.

6. Questions:

7. Old Business:

8. New Business:

a. Proposal Presentation – MF

Proposal sent to Executive regarding opportunities for paid coaching, technical support for teams. There were two proposals sent:

1. Funded by the club

2. Funded by the teams

Discussion and Questions

IN CAMERA: further discussion and decision to table any decisions until more members of the executive could be present to take part and vote. We would like to revisit this at our August 30th meeting.

b. Paid coaching for Women’s teams – JH

Covered in discussion surrounding above proposal

c. Family Day -JL

Still waiting to hear if we have secured field time either Sept 23 or 24

Discussion regarding weather a Friday or a Saturday would be better. All in agreement that we would like to book it on a Friday if at all possible. Even if it has to be a different Friday than September 23rd.

JL to form a working group to help support in planning and details

d. Photos -JL

Would like to aim for Oct 20th (ish) to have photos done. President and VP to look into it further and finalize details.

e. Managers – JL/NH

NH is currently working on putting books together and creating the digital shared file for all managers to use. Still waiting on some information, before we can have this completed.

Field VP is working on a date to set a manager meeting for managers of Mission teams.

We will make enough manager books for all teams and if Valley would like to use them for their team managers, they can. Or they may already have something in place, which is also fine.

f. Branded Tent – SM

When speaking with MVP they noted that we have approx. $1000 credit there still.

Extreme has given us a quote of $899 plus tax for a branded tent. (they already have our logo, our correct shade of Kelly green etc)

MOTION: To have MVP cut us a cheque for the outstanding credit and put it towards the purchase of a branded tent. – SM

1st- ST/ 2nd- RB/ AIF?-passed

g. Try It Sessions – NK

Scheduled at Windebank Field Aug 24th and 31st from 6-8pm

NK will get the sticks from BCLA

h. Apparel – SM

Team stores set to open soon. Just working out the details with Valley’s logo etc.

It was decided by the vendor that it would be best to have separate team stores, to keep things cleaner and keep funds raised separate.

Link to both stores will be sent to all families and people can purchase from either/both stores.

2 names put forward for possibly taking over as our new apparel person as SM is moving very soon and needs to pass it on.

Discussion and vote : Sandra Burritt to take over as our new apparel coordinator.

i. Score Clock Remote – NH

MOTION – to put a deposit down at the Leisure Centre so that we can keep the remote for the duration of the season. – NH

1st -NK / 2nd – RB / AIF? Passed

We will need to decide where to keep it so it is accessible to all managers for home games

j. Womens lines on Field -JH

Could we maybe line field 6 with womens lines also?

k. Coaching Clinic – TG

Would like to have a mandatory coaching clinic before season start to help ensure that our coaches are moving together as an association to provide continuity, clarity and smoother transitions for our players as they grow and develop.

Tej will also develop a PDF with terminology etc that we would like to be using throughout all teams ( would be great to see this posted on our website as well)

Will work with Field VP to set up a date and make this happen.

l. Date for declaration meeting/coach selection review – JH/JL

Meeting date August 30th @6:30 pm at the Mission Chamber of Commerce

m. Evaluation schedule- JH/JL

Evaluations to take place for teams that need it September 7-12

9. Next meeting: AUGUST 30th @ 6:30 PM at the Mission Chamber of Commerce

10. Adjournment. @ 9:00pm

Mission Minor Lacrosse Club 7/22/22 Mission Minor Lacrosse Club 7/22/22

Meeting Minutes - July 2022

Thursday July 21,2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), ) Jason Lindh (Field VP) Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Naomi Hughlett (Secretary), Vicky Flury (Ref Allocator)

Regrets: Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer, Kyle Mooney (Technical Director – Box) , Rachel Roberts(Director/ Director of Communication), Danielle Leifsson (Director/Field Allocator), Ryder Bremner (Director/Head Ref- Field), Stu Taylor (Director), Katie McGuire (Coaching Coordinator), Tej Grewal (Technical Director – Field), Amanda Wunderlick (Social Media), Britanny Mann (Director/Fundraising), Damian Lund (Head Ref – Box)

1. Call to Order@ 6:36

2. Adoption of Minutes – RS/JH

3. Adoption of Agenda – SM/JL

4. Correspondence - None

5. Reports:

a) President

The box season has come to an end with the conclusion of provincial playoffs in the last

weeks. Congratulations to the Mission Sasquatch teams that participated in the playdown

process and those that made it to the provincials. In particular, great job to the U-16 and

co-ed bantam C teams!

A delegation from Mission presented before the district of Mission to ask the council and

mayor for a covered facility. A special thanks to Carrie, Stu and Nicole for their hard work

and terrific presentation.

I did speak and give comment to a local reporter from a newspaper in Abbotsford who

contacted me regarding the turf field issues in Abbotsford and the potential impact that may

have on field lacrosse and the partnership between Abbotsford and Mission lacrosse

associations.

There were no LMMLC or PCFLL Meetings in July. There is nothing to report. The PCFLL

president did email to express they were in communication with the BCLA regarding the

delayed registration.

We wish everyone a relaxing summer before the start of field season in the fall.

b) V President Box

Not in attendance. No report sent

c) V President Field

Needs to connect with field allocator regarding season start. Would like to get us all out there as soon as we are able.

Would like to plan Family Fun Night again for fall. Last year was a huge success and we would like to build on that.

d) Women’s Rep

Not in attendance. No report sent

e) Technical Director Field

Not in attendance. No report sent

f) Technical Director Box

Not in attendance. No report sent

g) Equipment Manager

Organizing an equipment return for next week

Nets still need to be repaired, we have the string to do it, and will look to have it done within the next 2 weeks.

Needs to talk to CD about goalie gear for this season

Needs to order jersey’s ( for the U5’s and for Female teams)

We need to make a decision regarding the use of “Mudawgs” on female uniforms. As the decision is time sensitive and we do not have enough people present at this meeting for a vote, we will need to send it out via email to the board.

As of now there are no plans from PCFLL to use the ipads for scorekeeping so RS will store them during the off season

h) Head Ref

Not in attendance. No report sent

President has spoken with Angie (the head coordinator for umps) regarding some of our needs and concerns and she said she is willing to personally come out and mentor umps here in Mission for us if we have them this season. She mentioned the idea of booking female games back to back on home game days so that it would make it more worth the time for umps to come out.

Right now we have 1 parent and 1 teen volunteer that would like to take the course.

i) Ref scheduler

Looking at using some sort of app (scheduler.ca) or shared spreadsheet to help everybody be on the same page this season.

j) Floor/Field Allocator

Not in attendance. No report sent

k) Treasurer

Not in attendance. Report sent via email.

Year end is not done yet…waiting for two more invoices and some funds to be returned from the season.

l) Registrar

MMLC Valley

Total – 52 Total - 18

U5 – 1 U5 - 1

U7- 7 U7 - 2

U9 – 9 U9 - 0

U11 – 5 U11 - 5

U13 – 6 U13 - 2

U15 – 1 U15 - 3

U18 – 3 U18 - 2

U8 F – 3 U8 F - 1

U12 F – 12 U12 F - 2

U15 F – 1 U15 F - 0

U19 F – 2 U19 F - 0

m) Coaching Coordinator

Not in attendance. No report sent

n) Director of Communications

Not in attendance. No report sent

o) Fundraising Team

Not in attendance. No report sent

6. Questions: NONE

7. Old Business: NONE

8. New Business:

a. Family Day – DL

Yes we would like to do it again. Can we check with the District to see if September 16th and/or 23rdwork?

We would like to do it on a Friday that doesn’t compete with any tournaments, especially female tournaments as we would like to feature a female game at the FFN

b. Coaching application process – NH/KM

Coaching application form on the site is updated and ready to go.

Valley will be directing any potential coaches from Abbotsford to our site to apply

Coaching selection committee will consist of Field VP, Field Tech Director and one other. Once they have completed their interviews and reviewed applications, they will bring their recommendations to the board for feedback before finalizing any decisions.

c. Apparel – SM

SM is willing to stay on for the next few months and train/work with somebody who will take over.

Has been posted to social media that we are looking for volunteers.

9. Next meeting August 18th @ 6:30pm at the Mission Chamber of Commerce

10. Adjournment @ 7:45

Mission Minor Lacrosse Club 6/15/22 Mission Minor Lacrosse Club 6/15/22

Meeting Minutes - May 2022

Thursday May 19th,2022 6:30pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President),), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Ryder Bremner (Director/Head Ref- Field), Stu Taylor (Director), Katie McGuire (Coaching Coordinator), Vicky Flury (Ref Allocator)

Regrets:Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Kyle Mooney (Technical Director – Box) Jason Lindh (Field VP), Rachel Roberts (Director/ Director of Communication), , Tej Grewal (Technical Director – Field), Amanda Wunderlick (Social Media), BritannyMann (Director/Fundraising), Damian Lund (Head Ref)

1. Call to Order @ 6:32pm

2. Adoption of Minutes from April Monthly Meeting

1st – CD / 2nd – ST / AIF?-passed

3. Adoption of Minutes from May 11th, 2022 Emergency Meeting

1st – CD / 2nd-NK / AIF? - passed

4. Adoption of Agenda

1st- NK / 2nd – ST / AIF?- passed

5. Correspondence:

Phone call received from a concerned parent from one of our A2 teams. Concerns regarding the tiering process and the affects on players and families from being consistently put in a tier that does not actually reflect the teams abilities. Losing every game by large margins etc.

-Discussion

- President and VP Box will speak with the coaches from all of our tiered A2 teams and get feedback from them. Depending on feedback given, a letter may be sent into LMMLC to appeal.

6. Reports:

a) President

Box season is well underway. It seems that we have returned to pre-pandemic norms of scheduling even

we were ready for that or not. Our family have two kids playing, and along with volunteering as a coach

and executive, we find that we are busy every single night of the week. We still are working on how to

fit in dinner time at a normal hour.

This has been a busy month. Some of the events that stand out include the hard work of the Valley-

Mission partnership for the 2022-2023 Field Lacrosse season. This will develop a partnership to help

both club bring the best of lacrosse to our respective communicates, while hoping to support one

another to success. There are still many details to be worked out but we are believing for the best.

Conduct and misconduct has been a reoccurring trial during the early part of the season including

interaction between coaches and families with officials, and interpersonal issues between spectators

and other participants. Our Box VP has been busy meeting with coaching staffs and parent groups to

communicate best practice for participating in our various roles. I wrote a letter to coaches and

managers after a particularly difficult weekend with three negative interactions. I am happy to report

that I received assurances from almost every coach that they would comply with the standards of

conduct laid out. We are continuing to work on how to address with timeliness and fairness each of

these circumstances. It is still difficult to manage, and emotions seem to be hard to manage. People are

reporting that tempers and patients is particularly thin post covid. The warnings have been loud and

frequent that how we are interacting with officials is doing short- and long-term harm to our sport. We

must find solutions to minimize conflict with officials from spectators, players, and coaches.

We started the box season with 15 teams in 7 divisions. Unfortunately, our Junior Women’s team folded

after 3 games because there were not enough players to complete the team. Multiple players from this

team were able to be released and are playing on new teams. This year the LMMLC expedited the

tiering process from 8 games to 6. As President, I have been reviewing scores and records of our teams.

Of our 14 current teams, 4 teams, 2 mini-tyke and two tyke teams are playing inhouse. Of the remaining

10 teams, 2 have a winning record, while the remaining teams are emerging in their skills but combine

for .112 winning percentage. Even adding in our two teams with a winning record, u-16B and Peewee C,

our record is .231. On average our teams are losing 8 out of every 10 games we play. We do not

necessarily judge our success by wins and losses as an association. Lacrosse is still fun and for many it is

a great enjoyment. For many though, losing games at a high frequency is highly troubling and

disappointing. We need to find solutions with the LMMLC to correctly tier our teams to appropriate

competition. For safety and competitive reasons.

I am continually impressed with the amount of work that everyone in the organization contributes.

There are not enough thanks, but our reward is to pass on a health association to future generations

and that our kids will have a lot of terrific memories regarding lacrosse in their youth.

b) V President Box

Games

● Tiering scheduling had blips but it ironed out. Communication has been

weak with some commissioners via @lmmlc email addresses when

questioning posted games. For example games posted at 12:00 am meant

they were TBR with no information beforehand.

● Female Island travel schedule was never posted to LMMLC. Teams were

notified by mainland female rep via email and were surprised and not

happy as it was not on the schedule.

● The regular season schedule is well underway. I have concerns about

tiering down some teams, especially those integrated A1 and A2 play.

These teams are essentially B teams that are in A2 divisions.

Behaviour

● Player behaviour is of concern. Players cannot be lashing out to comments

made from the opposition. Players that are reacting to taunts, are doing

exactly what the taunters want.

● Bench Staff behaviour is reportedly becoming a huge problem. Bench

personnel cannot berate, yell, or swear at refs.They are not allowed to

even talk to them in a game situation. Captains and Assistants do this on

behalf of the staff.

● Parent behaviour has been deplorable. Parents need to be reminded of

the contracts they signed at the beginning of the season. I think this should

be dealt with immediately.

Photo Day

● A missed reminder caused issues for some teams. Quickly remedied by a

date change.

● It went smoothly and without a hitch.

Provincials Declarations

● Teams wanting to play down and get to Provincials, need to get their

declarations in to Carrie and I by May 24. Those declarations should

include every person that could possibly, in the event of an emergency, be

on the bench. They cannot be changed after submission.

● Declarations and payment need to be in at BCLA on June 1.

Tasks completed for next season

● Floor time request for “Try Lacrosse” nights submitted to the District of

Mission via our floor Allocator.

● Floor requests will be made through Ag Rec once these are available.

c) V President Field

Not in attendance, no report sent

d) Women’s Rep

No report

e) Technical Director Field

Not in attendance, no report sent

f) Technical Director Box

Not in attendance – report given by RB (Director)

Looking to secure a date for skills clinics (Goalie clinic as well as skills clinic for runners)

- Likely will do Novice/Peewee and then Bantam/Midget, will need to offer a female one as well.

- Female goalies can attend Coed goalie clinic

g) Equipment Manager

Not in attendance, no report sent

h) Head Ref

Not in attendance, no report sent

i) Ref scheduler

Starting up a shared spreadsheet to help support communication and scheduling amongst refs

Still many reports of mistreatment of Refs by coaches, parents and players

j) Floor/Field Allocator

All scheduling for the next YEAR needs to be submitted to the district by June 1,2022

Please ensure all your dates are submitted.

June 23rd ,2022 – Box Awards night (will see if we can book Northview, if not we need to book a gym)

Sept 16th, 2022 – Family Fun Night (ATF)

Feb 13th,2023 – Field Awards Night (Hatzic Gym)

k) Treasurer

No report

l) Registrar

Not in attendance, no report sent

m) Coaching Coordinator

Still 6 managers and 6 coaches without the CRC’s completed. Even after multiple emails, conversations etc.

President will follow up with this.

Still no level 2 courses available for those who need them, due to nobody to facilitate the course.

n) Director of Communications

Not in attendance, no report sent

o) Fundraising Team

Not in attendance, no report sent

7. Questions:

8. Old Business:

a. Welcome Packages -RR

Look great! Please send Rachel any edits or updates you may have so we can finalize and have these ready for the registrar to send out to people as they begin to register for field.

9. New Business:

a. Jersey purchases – JH

Tabled until next meeting

b. Ipads – JH

U16 home games run too late and by the time they are done there are no staff at the leisure centre to return the ipad back to (and receive back your ID collateral).

MOTION – That Jamie Hooper (Director/Registrar and Manager of U16) keep one of the ipads in her possession for the remainder of the Box 2022 season – ST

1st – ST / 2nd – NK / AIF? - passed

c. Awards – NK

June 23rd 5:30-9:00 (JH to contact Northview to see if we can book there)

Feb 23rd, 2023 Field awards (Hatzic Gym, or Northview if it works)

Info regarding awards and scholarships needs to go out June 1st

d. Review of Discipline Process -JH

As per our OPPM Complaints/Grievances need to go to the VP for that season and they will communicate with the President and other VP to determine next steps

e. Lacrosse Facilities – JH

Received an email from Mayor Paul Horn looking to meet with some of us to discuss the potential for more Lacrosse facilities in Mission

JH, NK, CD and ST to arrange a time to meet with him.

10. Next meeting June 16th @ 6:30pm

11. Adjournment @8:05pm

Mission Minor Lacrosse Club 4/18/22 Mission Minor Lacrosse Club 4/18/22

Meeting Minutes - April 2022

Thursday April 14th, 2022 7:00pm

At the Mission Chamber of Commerce

34033 Lougheed Hwy, Mission BC

In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary),), Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager, Stu Taylor (Director) Jamie Hooper(Director/Registrar) Danielle Leifsson (Director/Field Allocator), Brittany Mann (Director), Whitney Dzamka (Member)

Regrets: Rachel Roberts (Director/ Director of Communication), , Tej Grewal (Technical Director – Field), Damian Lund (Head Ref Box), Ryder Bremner (Director/Head Ref- Field), Vicky Flury (Ref Allocator), Amanda Wunderlick (Social Media) Kyle Mooney (Technical Director – Box)

1. Call to Order @ 7:02pm

2. Adoption of Minutes from March Monthly Meeting

1st – JL / 2nd – SM / AIF- Passed

3. Adoption of Minutes from April 2 Closed Meeting

1st – SM / 2nd – JL / AIF? -passed

4. Adoption of Agenda:

MOTION – to change order of a Agenda for tonights meeting only, and move new business to be addressed before reports. – ST

1st – SM/ 2nd – JL/ AIF? - passed

5. Correspondence: NONE

6. Reports:

a) President

This has been a busy and challenging month as we gear up to start Box Season. I am very appreciative for the hard work from everyone to get started. It truly amazing to see the volunteer workforce mobilize to get the different teams started and playing. From the registrar pouring over numbers, the enormous effort of the floor allocator, to the unsung efforts of the coaching coordinator, technical director and secretary spending their spare evening time and early mornings double checking spread sheets and email threads. I do not want to leave anyone out. Everyone has been amazing in their role this year. Ryan (equipment manager) and Nicole (VP of box) have put in tireless time and effort in so many small details. Thank you! Just reviewing the emails and the meetings, it has been incredible to see and we are all very thankful. A special thanks also to the unseen team of volunteers, board members and parents that have worked hard to continue to recruit and register more players so that teams can have sustainable rosters for the season. This has included the need to look out for more coaches and team managers. We are fortunate that many are stepping into these roles. Let’s maintain diligence to make sure they have the necessary welcome, training, qualifications, and support as the season begins and continues. During this, it has been a difficult month in navigating interpersonal struggles and emerging issues with personalities and team dynamics. Thank you to the board for the extra effort and wise counsel and we try to maintain a strong value for fairness and good faith in managing these. I attended the BCLA Field Directorate meeting on Saturday, April 9. Much of the meeting was spent updating operating policy. New policy was developed to give guidance on the combining of associations. The new policy was adopted by a small margin. We held a mandatory coach meeting on April 10, 2022 that received a good turnout. The theme of the meeting was a reminder and discussion regarding the coach’s code of conduct. The technical director for box also discussed his philosophy of support to the coaches. I am continually impressed with the amount of work that everyone in the organization contributes. There are not enough thanks, but our reward is to pass on a healthy association to future generations and that our kids will have a lot of terrific memories regarding lacrosse in their youth.

b) V President Box

Evaluations

● Bantam still evaluating.

Mentorship

● Budget for Kyle. “Schmooze Fund’

● Kyle to facilitate at least 2 goalie development sessions. One for younger divisions, 1 for 14U and 16U. No dates yet.

● We need to welcome and encourage our alumni to volunteer upon return from post-secondary school whether they referee, coach, or play.

Coaching

● Coaches have finally been secured. Parents have stepped up as Assistant Coaches and Managers.

Team Games

● The first week of regular season games is under way. There have been many TBRs. The automatic populated did not work well and it ended up causing mayhem. Dee has been working her magic. Managers and Coaches need to remember that this task is not an easy one.She works very hard all season.

● There needs to be widespread training on the time clock and electronic gamesheets. Junior A Game

● April 22, 2022, Coquitam Adancs are playing New Westminster Salmonbellies here in Mission.This is a fundraiser for us and the Mikey & Scotty Memorial Game. Both Scotty and Mikey's families will attend.

● Paid entry, perhaps with food donations is free, 50/50 tickets. Red’s grill will have hotdog specials benefitting us. I have secured a singer for the anthem, etc. Skills competition pre-game outside? Radar gun?

● Any help with this event would be appreciated.

LMMLC Meeting Updates

● Tyke option X rules brought in in 2020 are not popular this season. It basically gives mini tyke a 4 year division. Many clubs are staying in house, playing 5v5. Associations like Surrey are writing to BCLA in objection to the rules. Some teams believe that anyone can ref these games. They still need officials.

● Officials clinic to be held by zoom to get the college and university students trained before arriving back to our communities to ref.

● The game officials allocator spreadsheet is not being used properly. Allocators are using officials from other communities unnecessarily.

● Tiering break May 2 to 8 – except for Female ,16U, Pewee and Novice. These divisions do not have enough teams to tier.

● The Female Island schedule was sent to the Female Rep at LMMLC. In most divisions it will be a volunteer ask first. There are not many dates available and some are during tournaments.

● The lacrosse community needs to be reaching out to parents and asking for patience and grace at games as the officials pool has shrunk by 30%.

● Sean Reid from Surrey is asking BCLA to start advertising on local TV networks. He is also wanting BCLA to unify the registration structure. Examples are Early Bird runs from December 15 to January 15. Regular Season, January 16-March 1, Late fees start on March 2 to May 14. The rationale for this is that it will bring earlier registrations.

● BC Summer Games is still looking for a zone coach and officials Player applications are on the BCLA website.

c) V President Field

No report given

d) Women’s Rep

No report given

e) Technical Director Field – Not in attendance

f) Technical Director Box – Not in attendance

g) Equipment Manager

No report given

h) Head Ref – Not in attendance

i) Ref scheduler – Not in attendance (report sent)

Have created a spreadsheet, and things are going well so far with season start

j) Floor/Field Allocator

No report given

k) Treasurer

MOTION- to provide our Technical Director of Box with a $1000 discretionary fund for Mentorship. – CD

1st – NK / 2nd – ST / AIF? - passed

l) Registrar

Total Numbers for each division:

Mini-Tyke – 22 Waitlisted 11/11

Tyke – 36 18/18

Novice – 29 15/14

Novice Female – 13

Peewee – 40, 2 waitlisted 20/20

Peewee Female – 19

Bantam – 32 18/16

Bantam Female – 16

U16 – 20

Junior – 14

Total: 242 (1 release)

ISSUES:

Bantam teams

- Evaluations should now be completed. Need to make a decision on numbers and have players placed on appropriate teams asap.

- Decided that if there is an even number of Bantam players, they will be divided equally between A2 and C teams, if there is an odd number of players then A2 will have the one additional player.

Peewee waitlists

2 currently waitlisted.

We will ask the player with the 2010 birthdate if they are willing to play up to Bantam C or would like to be released.

We will ask the player with the 2011 birthdate if they would like to apply to play down to Novice C or if they would like to be released.

m) Coaching Coordinator – not in attendance (report sent)

All teams have coaches! All level 1 coaches are registered for their course or have completed their course (following up with one bantam coach). We are currently waiting for more level 2 courses to be offered. No information yet on when or if Mission will have an opportunity to host a clinic (they are struggling to get trainers for the level 2 courses). We still have coaches without CRC. Most are new applicants.

n) Director of Communications – Not in attendance

o) Fundraising Team

Growing Smiles Fundraiser to run now through April 21. Will send secretary the details to be sent out in an email to families asap.

7. Questions:

8. Old Business:

a) MMLC/Valley Attack Field Partnership Update

Letter of intent send in to PCFLL for review.

9. New Business:

a. Electronic Score Keeping -CD

Continue to also use paper copies

We will need more paper Game sheets

b. Fundraiser -CD

Vintage Jersey fundraiser idea

c. Social Media approval of posts – DL

We need to be more hands on with monitoring what is approved for posting and who is posting.

d. Jr A Game – NK

$10 tickets, kids free. Bring a food bank donation.

Need to ensure we have the senior nets – We do

e. Budget – CD

Review of Financials Field 2021/2022 and Proposed Budgets for Box 2022, Field 2022/2023 and Box 2023

MOTION – to accept proposed Budget – CD

1st- ST / 2nd – JH / AIF?-passed

Some ideas/needs for upcoming field season : field nets, branded tents, female field jerseys, permanent signage for field.

f. Bantam F parent

Brought forward concerns regarding coaching staff changes on Bantam Female

MMLC executive explained the reasoning for decision made.

g. Meeting Start Times – JH

Can we try starting our meeting at 6:30 instead of 7:00 next month? – YES

h. Team Snap Privacy – JH

We will send a reminder out to managers/coaches to share with their teams reminding them that the parent can control what personal information is put out there about their player on team snap.

i. Shadow Ref Program

President has talked to Head Ref regarding shadow ref program. He is open to having one, but details, expectations etc will need to be ironed out.

10. Next meeting: Thursday May 19th, 2022 @ 6:30

11. Adjournment @ 9:15