Executive Meeting Announcements
Executive Positions (List)
Meeting Minutes - March 2022
Thursday March 17thth,2022 7:00pm
At the Mission Chamber of Commerce
34033 Lougheed Hwy, Mission BC
In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary),), Shannon Meindl (Director), Ryan Smith (Director/Equipment Manager), Ryder Bremner (Director/Head Ref- Field), ), Stu Taylor (Director) Jamie Hooper(Director/Registrar) Kyle Mooney (Technical Director – Box), Brittany Mann (Director), Vicky Flury (Ref Allocator), Amanda Wunderlick (Social Media) Katie Cochrane (member), Gavan Sand (Cedar Kings), Brenton Graham (coach)
Regrets: Rachel Roberts (Director/ Director of Communication), Danielle Leifsson (Director/Field Allocator, Tej Grewal (Technical Director – Field), Damian Lund (Head Ref Box)
1. Call to Order @ 7:01 pm
2. Adoption of Minutes from Feb 2022 Monthly Meeting
1st – RS / 2nd -JL / AIF? -passed
3. Adoption of Minutes from March 3 Special Meeting
1st – JH / 2nd – SM / AIF? - passed
4. Adoption of Agenda:
AW would like to add “monthly meeting attendance”
1st ST/ 2nd – CD/ AIF? – passed
5. Correspondence:
Email received – will be addressed at the end of meeting with voting Executive Members only
6. Guest in attendance from Cedar Kings
Request to use our Mission Logo as well as possible weekend floor time once in June for an event.
MOTION – to allow Cedar Kings use of our Logo as well as to cross promote their event in June-ST
1st-CD/2nd – NK/ AIF?- passed
7. Reports:
a) President
· Thankful to the volunteers who helped arrange and direct the women’s a Tyke and mini-tyke lacrosse drop-in nights.
· Nothing to report from the PCFLL meeting
· LMMLC meet happened on March 15th. Many teams are struggling to declare teams. There is a strong push between associations to merge teams. Not sure if we will received releases from other associations.
b) V President Box
Try Lacrosse Gym Nights
· 10-12 new registrations. Feedback was great.
Evaluations/ DTRO
· Outdoor Box is still our only
· Emails have gone out for Wednesday and Thursday 5:00-6:00 /6:00-7:00 both evenings. Novice has both 5:00 slots, Wednesday is peewee at 6 and Thursday has bantam at 6.
Evaluator Selections
· Kyle Mooney, Imat Grewal, Tej Grewal, Ryder Bremner and Nathan.
Mentorship
· We need a budget for Kyle Mooney for reward/ thank yous to non MMLC volunteers. I ask $200.00 minimum
· Mentors will come to Mission for camps this season. Our TDs are planning things to do.
· Kyle to facilitate at least 2 goalie development sessions. One for younger divisions, 1 for 14U and 16U.
· We need to welcome and encourage our alumni to volunteer upon return from post-secondary school whether they referee, coach, or play.
Coaching Selection Committee
· Coaching Selection Committee consists of 3 people. Kyle Mooney, Ryder Bremner and Myself.
· “A” team coaches picked. Assistants and B/C team coaches awaiting evaluations. 16U A2- Kyle Mooney, Bantam A2- Brent Graham, Peewee A2- Tej Grewal, Novice A2- Pam Sutherland.
Team Practices
· Will start after spring break in the box until north arena is ready. Weather and Daylight permitting.
Alumni Game
· I am planning, currently, for an Alumni game, later in the season. Paid entry, perhaps with food donations is free, 50/50 tickets. We will need a singer for the anthem, etc. David Wallace? Skills competition pre-game.
c) V President Field
Field wrapping up with U11 Provincials this weekend.
d) Women’s Rep
Excited to be declaring 4 female teams for Box
There are lots of other female teams out there, we are hoping to get some releases, although Chilliwack is planning on doing only “in house” play for their female players
e) Technical Director Field – Not in Attendance
f) Technical Director Box
Looking forward to the season, will be running goalie clinics and other clinics,
Would like a budget to be able to use for bringing in Mentors. Treasurer will take a look at the budget this month and come back to us with numbers next meeting.
g) Equipment Manager
-New box jerseys have been ordered. Was told by supplier they will arrive before start of season April 11
-Sent email to President, both VP's, Treasurer and registrar recommending amounts and sizing for shorts to order. At that time we required 196 pairs from YXS - Adult XXL. Recommended ordering 275 to insure we would have enough in all sizes. Received no feedback so have ordered what was recommended to insure they will be here for the seasons start.
-Ball bags have been ordered. Unfortunately due to shipping overseas, they will not be here for the start of the season but will be here shortly after and will be distributed then.
-White pinnies will be ordered this week. Just confirming sizes to order
-Previous seasons budget for equipment has been spent purchasing new equipment
-Needed to purchase a few large goalie bags and some Jr size suspenders for goalie pants. Still need to order 1 set of Cat 1 medium uppers for 3rd MT team. Used $284.34 of the $500.00 discretionary amount.
Motion to reset the $500 amount for box season and order 1 more set of uppers for $259.00 + tax – RS
Motion tabled while Treasurer reviews finances
-Have returned all but 2 teams of equipment from field. Will arrange return after this weekends Provincials
Still have not had any gear back from one goalie from last years box season
-Will be handing out balls and gear to coaches in the next week or 2
h) Head Ref – Not in Attendance
i) Ref scheduler
5 have completed course, 5 more booked. 3 entry level this year.
Possible Zoom clinic to be offered.
Need to develop an more clear application process and continue to develop our “shadow ref” program to encourage those interested in becoming refs.
j) Floor/Field Allocator – Not in attendance, report sent and read.
I’d like to ask that we adopt a two week minimum notification for floortime cancellations. Pre-covid I had been reaching out to other associations on how they curb short notice cancellations.
Maple Ridge and Coquitlam both have a two week minimum notification cancellation and if the teams do not cancel prior to the two weeks, they pay for the floor time. I don’t see that this should be an issue because the schedule is sent out at the beginning of the season so it’s not like a weekly notification of when practices will be. Secondly all teams have assistant coaches and they should be permitted to run practices in the absence of the head coach regardless if the head coach says they don’t want them running practices. Most teams have assistants that are more than capable to run a practice without the head coach of the team there
With a two week minimum, this will hopefully stop short notice cancellations because of bbqs, birthday parties etc, it will put the onus on the team management to think ahead.
With two weeks notice it also allows time for the allocator to fill the vacated floortime, which we need to keep full as much as we can.
The requirements we put in place last year were really helpful but floortime was still left vacant at times due to short notice. Last year players/parents were around more because our world was on lockdown. With it opening up there are likely to be more options /outings etc and we need to protect our floortime.
So I propose we add the two week minimum notification to work in conjunction with the floortime fees
-$100 collected from each team and held
-$50 first time short notice
-$50 second short notice
-3rd time possible suspension of the next floortime practice
Of course, there will be times that this can possibly not be met (tournament notification that the team is in with less than 2 weeks notice, the team has a covid outbreak etc), this is not meant to address the one off anomalies that can’t be helped. The same will also remain that teams cannot “swap or trade” floortime, this just starts to turn into a logistical nightmare for the allocator and making sure all the allocation requirements are met.
I would like to be able to write this up and put it all in the managers handbook for the beginning of the season which is why I am not waiting until the next meeting when I can attend to bring it forward.
MOTION – that a 2 week minimum cancellation time frame be in place for our already existing floor time cancellation policy. – JH on behalf of DL
1st – NH / 2nd- BM / AIF? – passed
MOTION – to allot both U16 and Bantam A2 one 1.5 hour indoor floor time slot per week. – NK
1st – CD / 2nd – ST/ AIF? - passed
k) Treasurer
Currently working on our final number for field budget this year, and will have them ready for review next meeting.
We have approx. $1200 remaining from our field gaming grant money that needs to be spent.
MOTION – to use remaining gaming grant funds as a prepayment for female field jerseys to be ordered for next season – CD
1st – NH/ 2nd – JL / AIF? - passed
l) Registrar
Total 216 (plus one release)
Released 1 Released to us – none so far
Mini 20 Novice F 13
Tyke 34 Peewee F 16 (1 play down request, will play Novice)
Novice 27 Bantam F 11
Peewee 38 Junior F 12 (6 midget playing up/ 6 Junior)
Bantam 29
U16 16
m) Coaching Coordinator
Mini 4 (1Head/2 Teams) Novice F 3 (1 Head / 1 Team)
Tyke 3 (1 Head/3 Teams) Peewee F 2 (1 Head/ 1 Team)
Novice 6 (1 Head /2 Teams) Bantam F 2 (1 Head / 1 Team)
Peewee 9 (2 Head / 2 Teams) Junior F 0 (1 Team)
Bantam 6 (3 Head / 2 Teams)
U16 2 (1 Head/1 Team)
2 registered of 5 that need level 1 / 10 need level 2
Waiting to hear back from Dave Showers about hosting our own level 2 clinic here in Mission as we have so many that need level 2. Dave said they are assessing availability of people to run the clinc and then he will let Katie know.
It is not a sure thing that we will be able to host, so should we start registering people before spots start filling up? - yes
n) Director of Communications – Not in Attendance
o) Fundraising Team
Will be doing Growing Smiles and KK fundraiser April 30th
Talk of bringing back the Burger and Brew
Alumni Game
8. Questions:
9. Old Business:
10. New Business:
a. Changeroom Etiquette – NK
Will be discussed along with Correspondence.
b. Floortime Penalties – DL
Discussed in Floor Allocator Report
c. What can be discussed at special meeting – ST
Reminder that only the intended topics for which the meeting is called are to be discussed during a special meeting, as per Roberts Rules.
d. use of our Technical Directors/ in house clinics – NK
Discussed in Tech director and Box VP reports
e. budget for Mentors – NK
Discussed in Tech director report
f. Coaches Shirts – RS
Pricing between $35-$47 per shirt. We will need approximately 60-70 shirts
Treasurer to review budget and let us know what is doable.
g. Monthly Meeting attendance- AW
Can we start promoting our monthly meeting on Social media to encourage member involvement.? – Yes 😊
Non Voting Members Excused from the meeting at this time.
11. Discussion / Review of Correspondence Sent
Email read and discussed.
President to report back to the member who sent the email with results of this discussion
12. Next meeting: April 14 @ 7:00pm at the Mission Chamber of Commerce (tentative)
13. Adjournment @ 9:20pm
Meeting Minutes - February 2022
Thursday February 17th,2022 7:00pm
At Mission Chamber of Commerce
In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator), Stu Taylor (Director),), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/RegistrarTej Grewal (Technical Director – Field), Nichole Lindh (Fundraising) Brittany Mann (Director/Head of FundraisingVicky Flury (Ref Scheduler), Katie McGuire (Coaching Coordinator)
Regrets:Rachel Roberts (Director/ Director of Communication), ), Ryder Bremner (Director/Head Ref- Field), Damian Lund (Head Ref -Box), Amanda Wunderlick (Social Media), ), Kyle Mooney (Technical Director – Box)
1. Call to Order @7:01pm
2. Adoption of Minutes:
1st – SM / 2nd- ST / AIF? - passed
3. Adoption of Agenda:
ADD to new business- Email, Reports
1st-SM / 2nd – CD / AIF? - passed
4. Correspondence:
5. Reports:
a) President
February saw the conclusion of the field season for several of our teams. Others are navigating an extended season with delayed provincials into later March. We are thankful for an opportunity to participate in sports tournaments, but the delay is not preferrable for many.
The latest PHO has not changed for indoor ice arenas regarding vaccine mandates and masks. This is a contentious issue still that requires navigation with care. I have received two emails from parents are concerned they will not be allowed entrance to the leisure center to support their young tyke aged children. Thankfully both parents have still registered their children.
I’ve been involved in a committee that is reviewing PCFLL policy. It is very interesting and a great opportunity to learn from experienced reps from other clubs.
We are very happy to welcome Katie McGuire as the new coaching coordinator for MMLC. We look forward to working alongside her!
I attended the Feb 15, 2022 LMMLC via zoom. I don’t want to take away from the report for the Box VP. Important items that I have noted from the meeting are:
- Box season starts April 11, 2022
- the hard work many on the committee have worked toward electronic game sheets and a website to post current scores and standings.
- There was a recommendation to be recruiting referees
- Coach and ref clinics are posted. Registration is not open yet. Even if the course is full, try to reach out anyway to sign up, they sometimes add extra people in the class.
- Releases should be emailed to Pam, CC’d to Sandra (on fillable forms)
b) V President Box
Interim Report sent via email – no new report to give
c) V President Field
Attended PCFLL meeting this month
We are fortunate they are not cancelling provincials
Discussion at PCFLL meeting regarding some changes they are looking at for Womens Field next season ( having a goalie at U8 level, and increasing game length)
PCFLL AGM is Apr 26,2022 – all are welcome to attend
d) Women’s Rep
No report given
e) Technical Director Field
Will be working alongside Technical Director Box to continue working with coaches, providing clinics, and helping to develop some consistent coaching strategies and language to use within our club
f) Technical Director Box
Not in attendance
g) Equipment Manager
Jersey’s have been ordered
Equipment Return being organized to collect field equipment now that most teams are done for the season.
The city has come out to fix the frame on the nets, but has asked us to order the netting that needs to be replaced. This has been ordered.
h) Head Ref – BOX – Not in attendance, report sent via email
As we return to normal operation of our sport we face a significant refereeing issue due to Covid and last years decision by the bcla to exclude entry level refs from participating in last years shortened season. There’s a big development gap combined with significant loss of experienced referees, on the plus side we have a healthy interest in reffing from our young people and one parent as well.
I’ve been hearing that there is interest amongst the exec to allow every kid that applies be allowed to ref. While that sounds wonderful it would hamper our efforts to make our ref squad whole again. There’s a limited amount of games to ref and a scary lack of experience to ref them with. Our ability to provide a safe and organized game will be compromised for the first half of the season. For this reason we need to keep the group smaller so that the young refs can achieve competency as quickly as possible. During better times MMLC would accept 2-3 new refs per season, this year that number will be higher.
We will do our best to match experience with our entry level refs as much as possible during the first part of the season. As our new refs gain confidence it will be a huge asset to them if there’s a senior ref available at games for them to talk to during breaks or if there’s a major problem and for that reason I’d like to ask the executive to incentivize our senior refs to be scheduled to attend games and be that mentor. My services are free but time most likely won’t be on my side, to have our younger senior refs support the entry levels would help guide us through the growing pains. I’d recommend no less than 20 per game but that’s up to the executive. This will be a limited time requirement.
I have contacted our social media head in the hopes that a social media post may help bring back some of our experienced refs from the past but haven’t seen it yet, could we get that up soon?
I would like it made known to our coaches exactly the situation that we are in with our refs. They will need to exercise a level of patience that will be higher than ever before. Abuse of our officials can notbe tolerated. I’ll be instructing them on how to deal with troublesome coaches but I need the executive to come down on any that are getting out of hand. It’s not easy for a young person to separate themselves from their age vs the age of the adult that’s yelling at them and just be the rules.
We have 6 Level 2, 2 Level 1 and 8 Entry Level Refs this season
Discussion regarding a shadow program. May be a good way for these refs to gain more experience
It is possible the LMMLC will be looking to fund incentivizing mentors
i) Ref scheduler
Working alongside our Head Ref to get things organized and ready for upcoming Box Season
j) Floor/Field Allocator
No report
k) Treasurer
Budget for Box 2022 passed out to be reviewed and discussed
She will be sending out an updated Budget
Note that the funds are there for an incentive program for our Ref Mentors if needed
l) Registrar
Current Box Registration Numbers:
Total 181 (Mini Tyke-16, Tyke-29, Tyke Female-1, Novice-26, Novice Female-7, Peewee-36, Peewee Female-10, Bantam-28, Bantam Female-7 U16-16, U16 Female-4, Junior Female-3)
We have one release request that will need to be discussed and registration numbers to be reviewed before declarations at a special meeting Mar 3rd, 2022
m) Coaching Coordinator
Coaching applications received:
Mini Tyke – 3, Tyke – 3, Novice – 3, Peewee – 5, Bantam – 2, Midget – 3, Pewee Female – 1, Bantam Female - 2
n) Director of Communications
Not in attendance – no report sent
o) Fundraising Team
Has signed us up for the Growing Smiles Fundraiser in May
6. Questions:
7. Old Business:
a. Valley Rebels
No need to discuss at this time
8. New Business:
a. Team Photos
Box VP to reach out to photographer to see if there are some better fonts and features available for this years photos
b. Criminal Record Checks
We have developed a way to store and keep accurate record of CRC’s as they come in. Coaching Coordinator will send out an email to coaches that we do not have a CRC on file for as their applications come in.
We will need to do the same for managers, executive and other volunteers.
c. Abbotsford/Mission Partnership
ST and RB to develop survey questions and submit them to the secretary by Saturday. President will launch survey, and then we will send out email to families to let them know of the survey as well as post to social media.
Survey will run until our March 3 meeting where we will review and discuss results.
d. Community Participaction Challenge
Could be a good opportunity. TG and KM to come up with a plan and submit application.
e. Awards
Nominations have come in, President to review and select with the help of a small selection committee from the executive
f. Releases
Already discussed during registrar report
g. Reports
In an effort to increase efficiency in our meetings we would like to trial having people submit their reports ahead of time.
We can create a google doc file that people can upload to and then others can access to review.
h. Emails
President discussed trying to ensure that as much as possible we try to discuss large topics at a meeting to allow for more complete communication amongst executive members. If something comes up that requires attention before the next scheduled meeting, we may need to call a meeting to address it.
9. Next meeting: March 3rd , 2022 @ 7:00pm (Special Meeting)
March 17th, 2022 @ 7:00pm (Regular Monthly Meeting)
10. Adjournment @ 9:17pm
Meeting Minutes - January 2022
Thursday January 20th,2022 7:00pm
Via ZOOM
In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator),Stu Taylor (Director), Rachel Roberts (Director/ Director of Communication), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Ryder Bremner (Director/Head Ref- Field), Tej Grewal (Technical Director – Field), Kyle Mooney (Technical Director – Box), Nichole Lindh (Fundraising) Brittany Mann (Director/Head of Fundraising), Amanda Wunderlick (Social Media),
Regrets:Nicole Kokoska (Box VP), Vicky Flury (Ref Scheduler), Damian Lund (Head Ref -Box),
1. Call to Order @7:04pm
2. Adoption of Minutes:
Typo found in minutes from last month. Please edit to say “purchase of 8 storage bins” rather than 3.
3. Adoption of Agenda:
ADD- welcome packet(RR), funds for development(KM), Valley Attack
1st-SM / 2nd – CD / AIF? - passed
4. Correspondence:
Email received from Valley attack, read by President, and will discuss in old business.
5. Reports:
a) President
PCFLL meeting attended, LMMLC meeting attended
Noted in LMMLC meeting that registration numbers are low for all clubs
Thank you to all who attended and participated in our Operating Policy and Procedure Manual meeting this last week.
Met with Director of Communications and Social Media Head to develop plans for increasing our effectiveness in using the different platforms available to us.
b) V President Box
Not in attendance.
Report Presented by ST – Try It Sessions are on hold due to current restrictions by the District of Mission
c) V President Field
Ref Shortage continues, many league games have been cancelled due to this. PCFLL is working on retention strategies. One idea for our club may be to offer some sort of incentive program for refs
Time to develop our end of season survey/feedback form. VP Field, RS and RR to action this item.
d) Women’s Rep
Not in attendance
e) Technical Director Field
Has developed some files to be sent out to coaches and used in coaches handbooks with terminology that should be used throughout all teams.
f) Technical Director Box
Starting to take a look through the coaching applications that are coming in
Working on lining up some Goalie clinics
g) Equipment Manager
Cat 3 uppers needed
Has sorted through box jerseys to inventory exactly how many sets needed to ensure all teams have the same uniforms moving forward. Price point is $60/player jersey and $70/goalie jersey. Each team would need 25 player jerseys (30 for mini tyke) and 2 goalie jerseys.
MOTION: To purchase the 130 player jerseys and 10 goalie jerseys needed -RS
1st – NH / 2nd – JL – Discussion
MOTION AMMENDED: To purchase the 155 player jerseys and 12 goalie jerseys needed to suit up 6 teams at the price point of $60/player jersey and $70/goalie jersey. – ST
1st – RB / 2nd – CD/ AIF – passed
Box shorts sample being made up and should have some templates to send out for review this week.
Nets for field #6- there is still a question as to who is responsible for care and upkeep. RS continuing to work with the DOM to find a solution on this.
Our ATF nets are still not fixed. We will wait until end of the season to see what funds may be available for this.
Has not been able to get a quote for signage yet.
We will also need 3 sets of white pinnies for box – cost $20/ea. This item tabled for one month to allow Treasurer to review budget before we proceed.
Gloves for goalies for box – tabled until we have a better idea of actual needs closer to season start.
h) Head Ref
Positive note that this is the best season he has seen so far in regards to the way refs are being treated.
i) Ref scheduler
Not in attendance
j) Floor/Field Allocator
No report
k) Treasurer
No report
l) Registrar
Current Box Registration Numbers:
Total 81 (Mini Tyke-6, Tyke-15, Tyke Female-1, Novice-11, Novice Female-3, Peewee-19, Peewee Female-4, Bantam-6, Bantam Female-4, U16-5, U16 Female-2, Junior Female-3)
Still having some issues with Registration Site. Apparently this is an issue that many clubs are having, and some have had for years.
m) Coaching Coordinator
4 coaching applications received so far
n) Director of Communications
Would like to use a service such as Mail Chimp to really streamline our communications to the membership.
Would like to develop a welcome package for all families. Will work on putting this together to have it ready for Box.
o) Fundraising Team
Working on an end of season plan
6. Questions:
7. Old Business:
a. Player Safety
Knee/joint injury is the number one injury in lacrosse. We need to be encouraging coaches to continue to make proper stretching and warmup/cool down a regular part of every practice and game.
b. Volunteer Positions
1 name has come forward for the Coaching Coordinator Position (Katie McGuire)
MOTION: To appoint Katie McGuire as Coaching Coordinator – SM
1st – ST / 2nd – JL / AIF? – passed
c. OPPM
Met Monday to work through it, change, review, edit. Updated copy was sent out to Executive for Review.
MOTION: To implement current Operating Policy and Procedure Manual – JH
1st – NH/ 2nd – JL / AIF? – passed
d. Valley Attack
Have sent an email and would like to meet in person to discuss further. President will reply to their email on behalf of our executive and we will move forward with setting up a meeting.
8. New Business:
a. Awards
We would like to do awards this season, current restrictions prevent us from having one large awards ceremony. Teams will have to do individual team awards presentations.
CD to compose and email to be sent to the team managers giving further direction in this.
MOTION – to create a Spencer Hudson Field Goalie Memorial Award to be awarded at the end of each field season to the most deserving goalie. – JH
1st – NH / 2nd – ST/ AIF? – passed
b. Spending of Funds
MOTION : That up to $150 in discretionary funds for use of the club, may be approved by Treasurer and 1 of either the President, Box VP, Field VP – JH
1st – CD / 2nd- SM / AIF? – passed
c. Coach Selection Process
Will be done as per OPPM.
Technical Director and VP will work together in this bringing in other members of the executive to help as needed.
d. Try It Sessions
On hold
e. Rust Offs
Box VP not in attendance to report
f. Coaches Shirts
Not in current budget, but our Treasurer will review and see what if any funds are available and will report back at next meeting.
g. Welcome Packet
Discussed in Director of Communications report.
h. Funds for Development
Tabled until next meeting
9. Next meeting: February 17th, 2022 @ 7:00pm
10. Adjournment @ 9:24pm
Meeting Minutes - December 2021
Thursday December 16th,2021 7:00pm
Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator), Stu Taylor (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Ryder Bremner (Director/Head Ref- Field), Tej Grewal (Technical Director – Field), Kyle Mooney (Technical Director – Box), Nichole Lindh (Fundraising)
Regrets: Brittany Mann (Director/Head of Fundraising), Vicky Flury (Ref Scheduler), Amanda Wunderlick (Social Media), Damian Lund (Head Ref -Box), Rachel Roberts (Director/ Director of Communication)
1. Call to Order@ 7:00pm
2. Adoption of Minutes:
1st – ST / 2nd – SM / AIF? - passed
3. Adoption of Agenda:
1st – SM / 2nd – NK / AIF? -passed
4. Correspondence:
5. Reports:
a) President
There was a fairly seamless return of all coaches and managers after the mandatory vax PHO was updated.
It was awesome to see the ways our club stepped up to give back to our community both in our Food Hamper Drive for the Christmas Bureau as well as numerous families that made themselves available to help with Flood Relief efforts.
Attended December PCFLL meeting.
Some notes from this meeting include:
The PCFLL is creating sub-committees to review growth of the game in regards to officiating, policy, diversity and competition. They are seeking representatives from each club to take at a role in at least one committee. If you know of somebody who may want to be a representative from our club for one of these committees, please let me know
League wide there are multiple TBR’s still outstanding. There was a new motion regarding TBR’s and cancelling of games.
There is still a concern with having sufficient umpires and referees moving forward. Many of the younger referees are not continuing because of abuse from team personnel and spectators. There has been a coordinated effort to develop referees by providing mentorship to younger officials.
b) V President Box –
Have booked Windebank Elementary for the Try it sessions Jan 27,Feb 3 and Feb 10 (mini tyke, tyke and brand new Novice)
We will be going to electronic game sheets for Box 2022 season
Still working on securing location for DTRO
c) V President Field
One of the ongoing concerns is training and retaining officials. There is a need to really look at and enforce our Parent and Coaches Code of Conduct. The PCFLL will enforce protecting referees and umpires from abuse. They have begun to hand down suspensions.
Jan 21 there will be a level 2 clinic offered
d) Women’s Rep
Nothing to report at this time
e) Technical Director – Field
Nothing to report at this time
f) Technical Director – Box
Looking at offering skills sessions, goalie clinics etc.
g) Equipment Manager
Met with DOM regarding storage at the field and nets etc. Was informed that nets are owned by MMLC and cost for repair and upkeep is on us. (NK to look for previous correspondence on this, as this information seems contradictory to what was previously communicated with us by DOM)
We have options of chaining nets up at Field 6 as well as the folding nets should be able to fit in the bin out there.
Will be using the already designated $4500 for goalie gear for box.
Will compile a list of how many jerseys needed for upcoming box season in order to have all teams in matching jerseys.
Is currently working with Extreme Threads for shorts for Box season
MOTION : to purchase 3 storage totes for storage room at $15/tote – RS
1st – ST / 2nd – JL / AIF? – passed
MOTION – to use up to $200 to purchase wagon for transporting equipment at the field. – NK
1st – CD / 2nd – NH / AIF? – passed
MOTION – for equipment manager to have $500 to be used as a discretionary fund for the purchasing of equipment- ST
1st – NK / 2nd – CD / AIF? – passed
h) Head Ref
Would like to see us continue to develop and support our younger officials and develop our own mentorship program.
i) Ref scheduler – not in attendance
j) Floor Allocator
Nothing to report
k) Treasurer
Nothing to report
l) Registrar
Currently 12 registered for Box 2022
Equipment manager to get pricing on new signage
m) Coaching Coordinator
Nothing to report
n) Social Media Head – not in attendance
o) Fundraising Team
Nothing to Report
6. Questions:
7. Old Business:
a. Player Safety
PCFLL has concerns regarding the physicality of the game, especially in the U13 and under divisions. As a club we need to be educating ourselves and our coaches/players in this area. Especially heading into Box season.
Technical Directors to work with VP’s, coaches and players to help educate, develop some set terminology to use with players. CD to create a list of terms for the women’s field teams/coaches.
b. Friday Night Field time
Tech Director Field to come up with a plan for using the 1 hour of ATF time we have available to us on Friday 5:00-6:00pm in the New Year.
c. OPPM Special Meeting Date
Will send out Doodle poll to find and set a date that works for the majority.
d. Volunteer Positions
Have been posted. Still no interest.
8. New Business:
a. Valley Attack Report
President, Field VP and Box VP met with the President and one Exec member from Valley Attack.
Valley are struggling with field registrations and have reached out to see if we could work together starting in the 2022/2023 Field Season in order to keep kids playing and to provide some stability.
They do not want to be absorbed by us but rather work together alongside us. Currently Richmond / Vancouver are doing something similar with their clubs.
We will take this next month to take a look at, discuss, and investigate what this might look like for us as a club and will revisit this again at our next meeting.
b. Valley Team – Jeff Self in attendance to speak with us (8:10 – 8:45)
Jeff described how the matriculation process from Midget to junior lacrosse works. Youth graduating from the midget program will be introduced to the junior program and be sent an email describing their options.
MOTION – to post Valley Rebels Junior Team info on our Website and Social Media for our MMLC families and players - NK
1st – JH / 2nd – CD / AIF? – passed
c. Officiating
Ideas regarding mentorship, an application/ interview process, paying ahead of time etc
CD to create something written for us to bring forward to PCFLL/LMMLC
9. Next meeting: Jan 20th @ 7:00pm
10. Adjournment @ 9:15pm
Meeting Minutes - November 2021
Thursday November 18th,2021 7:00pm
Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Naomi Hughlett (Secretary), Danielle Leifsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator), Stu Taylor (Director), Rachel Roberts (Director), Ryan Smith (Director/Equipment Manager), Jamie Hooper(Director/Registrar), Ryder Bremner (Director/Head Ref- Field)
Regrets: Nicole Kokoska (Box VP), Carrie Dunnett (Treasurer), Brittany Mann (Director/Head of Fundraising), Tej Grewal (Technical Director Field), Vicky Flury (Ref Scheduler), Amanda Wunderlick (Social Media), Debbie Kobes(Box Registrar), Damian Lund (Head Ref -Box)
1. Call to Order@ 7:02pm
2. Adoption of Minutes:
1st – RS / 2nd – JL / AIF? - passed
3. Adoption of Agenda:
MOTION to amend the agenda with the addition of updated PHO and Mascot Name to New Business and adopt the amended agenda. – NH
1st – RB / 2nd – DL / AIF?-passed
4. Correspondence:
Email from parents of U9/U12 team: They have a donation from their workplace and would like to use it to purchase gear bags for their kids teams (2 teams). However, the donation would only cover 1/3 of the cost. Are requesting the club cover the remaining amount of approximately $1000
MOTION : to decline the request to cover the remaining amount of approximately $1000 towards the purchase of gear bags for 2 teams – ST
1st – JL / 2nd – SM / AIF? - passed
5. Reports:
a) President
It has been an eventful and busy time since the October report. Our club has responded to different changes and updates we have encountered including changing provincial health orders and the impact it directly had on the organization.
On October 26, 2021 our director, Ryan S. notified the executive of a change to the provincial healthorder requiring vaccination for all supervisors of youth sports, including outdoor sports like lacrosse. This meant an immediate update to our disease prevention plan and action to review the vaccination status of MMLC coaches, managers, officials and helpers with access to players such as time keepers and score keepers. MMLC executives worked quickly to comply with this PHO, by developing a policy and procedure for including collecting private information and interacting with our large community about this sensitive topic with compassion. I am deeply grateful that all interactions during the implementation of this policy were respectful and kind. I encourage our community to continue to seek to communicate to one another with kindness and respect with regards to our differing views and convictions.
As a result of this policy change, our club was impacted with the loss of four coaches. This was disappointing for everyone involved including the coaches, players and families. I am deeply thankful for the quick response of volunteers to step into these gaps, sacrificing their precious time to meet the needs to the players, and keep the sticks in their hands. Thank you deeply.
Other events this month included attendance of the November PCFLL meetings.
Some notes from this meeting include:
The PCFLL is creating sub-committees to review growth of the game in regards to officiating, policy and competition. They are seeking representatives from each club to take at a role in at least one
committee.
The Vancouver and North Shore Clubs initiated a motion to develop a committee to create policy focused on Diversity as a response to a disappointing public incident that occurred during a recent game between the two clubs. The two club presidents both communicated about the event with graciousness toward one another and look to lead the lacrosse community and sports community with change through education. There will be more information in following meetings about the formation of this committee and I will pass this information on to the committee to explore how we may participate in this process.
There is still a concern with having sufficient umpires and referees moving forward. Many of the younger referees are not continuing because of abuse from team personnel and spectators. There has been a coordinated effort to develop referees by providing mentorship to younger officials. A motion was completed to increase the budget to continue this important task.
In conclusion, I am very thankful for everyone support and help during the beginning of my term on the executive for MMLC. We are all a team and I look forward to supporting our club grow in providing an opportunity for players to grow in skill and character. Thank you.
b) V President Box – not in attendance
VP report sent via email
Requests for a school gym sent to the D of M for try lacrosse sessions 5-6/7-8 age.
I’m in talks with Langley for outdoor covered box rental for dust the dust off sessions. Coquitlam will entertain the idea but gives floor time to Coquitlam users first. Would not know until 2 weeks before.
Female reps meeting soon. John Hamilton and I have been conversing. John Hamilton is the BC female rep.
LMML meeting next week on November 23.
I will keep you aware of any breaking news or updates.
Nicole
c) V President Field
Dec 9 deadline for PCFLL Provincial Declarations
Festival/Tournament coming to Whistler – Summer 2022, should be a great tournament, if we want to send teams we will want to look to register as soon as registration is open.
d) Technical Director Field – not in attendance
e) Equipment Manager
Looking at some samples and designs for shorts for Box season
Bin for Field 6 – still waiting for a meeting with D of M
We are going to need some stronger long pole shafts for the older divisions
MOTION – to purchase 6 stronger D pole shafts for approx. $75/ea plus tax pending approval from the treasurer. – RS
1st – DL / 2nd – ST / AIF? – approved
f) Head Ref
Nothing to report
g) Ref scheduler – not in attendance
h) Floor Allocator
Nothing to report
i) Treasurer – not in attendance
Report sent by email:
Please see the following for my recommendation for this years fees…
After doing the calculations for this I am suggesting a 5$ increase this year and this is to cover the new cost of Team snap and anticipated floor time increase, well as possible ref fee increases. This increase will also cover any slight increases in clothing. I have excluded the mini tykes from any increase as their age group has less fees for them to cover.
This amount includes the fundraising fee and i have also put in the prices for late registration, as we did not have a late registration amount last year.
Mini-Tyke
$220
270.00
Tyke
Tyke (Female)
$235
285.00
Novice
Novice (Female)
$245
295.00
Pee Wee
Pee Wee (Female)
$255
305.00
Bantam
Bantam (Female)
$265
315.00
Midget
Midget (Female)
$275
325.00
Junior (Female)
$285
MOTION – to approve Box Registration fees as proposed by the Treasurer – NH
1st – JH / 2nd- JL / AIF? – passed
j) Registrar
Field Registrar:
Final package for field reg submitted and approved – 156 players this season
Box Registrar: - not in attendance
Report sent by email
Pricing
Mini tykes were $220 last year and are currently $180 field Early $230 field reg. Each age group is $10 more.
So we need a regular price and I think we might want to consider a late fee this year. Last year we ran into problems with players not registering until April after the teams were formed and capped. It makes it really difficult to get real numbers. Everyone that registers after April 15 is subject to a late penalty of $50. Thoughts?
Covid
A recent news report stated that 12-17 year olds will soon need to have their first covid vaccination in order to play organized sports. I'm just wondering how we will deal with this in gathering this information/storing it and what will happen to the registration fees of those who are not vaccinated? Can we state that this may be a possibility during the season and those players who are not vaccinated will not be refunded?
We need something to state that many arenas, including ours, will require all spectators to be vaccinated if they want to watch practices or games. Parents need to understand that there will not be exceptions. My own question what about the mini tykes? What happens with their parents?
k) Coaching Coordinator
New coaching course dates being offered
l) Social Media Head – not in attendance
m) Fundraising Team
In light of recent events in BC, we would like to postpone the proposed raffle fundraiser to the new year.
We will be rolling out our Mud Dawgs give back initiative in the next few days. As a club we are going to try and put together as many Christmas hampers as possible to donate to the Christmas Bureau
6. Questions:
7. Old Business:
a. Player Safety
PCFLL has concerns regarding the physicality of the game, especially in the U13 and under divisions. As a club we need to be educating ourselves and our coaches/players in this area. Especially heading into Box season.
Crim Checks – would like to look into going through the Solicitor General vs RCMP and compare the processes to see which one makes the most sense for our club. President to follow up and report back next meeting.
b. Technical Director
MOTION: to appoint Kyle Mooney as our Technical Director of Box. – JH
1st – RB / 2nd – SM / AIF? - passed
c. Appointed Positions
All people currently serving in Appointed Positions have confirmed they would like to continue in their role with the following exceptions:
Coaching Coordinator
Floor Field Allocator- will continue but would like us to be actively looking for somebody to take over after this year. If they would like to come aboard now and start learning, that would be optimal, to ensure a smooth handover when the time comes.
Technical Director – Women’s is also a position we are actively looking to see filled.
MOTION – to centralize the registrar position and have only one registrar that is responsible for both field and box seasons – DL
1st – ST / 2nd – RS / AIF? -passed
MOTION – to appoint Jamie Hooper into the role of Registrar (Field/Box) – JL
1st – DL / 2nd – RR / AIF? – passed
d. Calendar
Has been developed, we will send it out for people to look and see how we like it, what changes may need to be made if any.
e. Operating Policy Manual
MOTION – to hold a special meeting for the purpose of review, editing and approval of the Operating Policy Manual – RR
1st – NH / 2nd- SM / AIF? – passed
f. Box Registration
Will move forward with Registration Opening Date of Dec 1, 2021
g. Community Service Project
As discussed in Fundraising Report
h. Meeting dates
After much discussion and revisiting of this topic, there really are no dates/times that will work for everybody every time.
MOTION – to keep meeting dates set for the third Thursday of the month – JH
1st – SM / 2nd – RS / AIF?- passed
8. New Business:
a. Pickle Ball Courts at Outdoor Box – NK
Discussion with concerns regarding player training, confusion with lines etc.
The outdoor Box is usually used to host a memorial tournament each year
MOTION – to provide feedback to the District that MMLC is not in favor of the addition of Pickle Ball courts in the current outdoor box. – JH
1st – RS / 2nd – RB / AIF? – passed
b. Media (Social and Traditional) – RR
There are so many opportunities to be promoting and celebrating our LAX community here in Mission and beyond.
We need to be utilizing more than just FB and IG to do this.
Having somebody able to actively oversee all areas of communication and media both social and traditional would be beneficial.
MOTION – to create a position of Director of Communication – NH
1st – RR / 2nd – SM / AIF? -passed
MOTION – to appoint Rachel Roberts into the position of Director of Communication – DL
1st – RB / 2nd – JH / AIF – passed
c. Younger Box Division (mini minis) -DL
Do we want to offer a 10 week program to our 3 and 4 year olds this box season?
Would need to check in with BCLA to determine what is needed for insurance etc.
ST to reach out to a few of the other clubs that offer similar programs and report back.
d. Valley Team – DL
We need to keep our kids here in Mission wanting to continue to play in Mission. They need something to look forward to as they enter into the older divisions.
Will follow up with Box VP to see what discussions/ plans have already taken place and where we are at with this.
e. Updated PHO -JH.
MOTION – to change our MMLC Vaccination Mandate Policy to reflect the most current changes in the PHO – that vaccination is not mandated for outdoor sports at this time. – JH
1st- NH / 2nd – RS / AIF? -passed
Field VP will reach out to all persons already affected by the previous PHO and see if they are interested in returning this season.
f. Mud Dawg Mascot Names – SM
Top three names (Bruiser, Mutley Crue, Spike) will be voted on social media. Team with the winning name, wins a pizza party!
9. Next meeting: Dec 16th @ 7:00pm
10. Adjournment @ 9:59pm
Meeting Minutes - October 2021
Thursday October 21th,2021 7:00pm
Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance : Jason Hughlett (President), Jason Lindh (Field VP), Naomi Hughlett (Secretary), Carrie Dunnett (Treasurer), Danielle Liefsson (Director/Field Allocator), Shannon Meindl (Director/Coaching Coordinator), Ryan Smith (Director/Equipment Manager), Brittany Mann (Director/Head of Fundraising), Jamie Hooper(Director/Field Registrar), Ryder Bremner (Director), Debbie Kobes (Box Registrar)
Regrets: Nicole Kokoska (Box VP), Stu Taylor (Director),Rachel Roberts (Director) Tej Grewal (Technical Director Field), Vicky Flury (Ref Scheduler), Amanda Wunderlick (Social Media), Nichole Lindh (Fundraising)
Call to Order @ 7:01pm
Adoption of Minutes:
1st-RS / 2nd -DL / AIF? - passed
Adoption of Agenda:
1st – SM / 2nd – RS / AIF?-passed
Correspondence: NONE
Reports:
President
It has been an active beginning to this new term as president. Since the AGM I have attended two meetings including:
October 12, 2021 meeting with PCFLL along with Nicole K. and Jason Lindh. Thank you to Nicole for guiding Jason L and I through the meeting and understanding the process and our responsibilities.
Some notes from the meeting:
The referee allocator has been given extra funds as a bonus to entice referees and umpires to remain committed to the schedule. This includes $1000 for Referees and $500 for umpires. The travel fee has been raised to $15 with a reduced travel of 20 km. There continues to be a ref shortage. They only have about 50% of qualified refs available each weekend. Many are younger and did not get experience from last year, and only have done a few games this year.
Tiering break is scheduled for October 31. No scheduled games
Policy R.03.b will not be enforced for the remainder of 2021-22 Field season. Players may play up any tier calibre within their age division.
PCFLL approved request to allow u-15 to play for Abby u-12. It was approved 20-0. Unfortunately, it was denied by the field directorate the following afternoon.
October 16, 2021 meeting with the BCLA Annual General Meeting with Nicole Kokoska and Shannon Meindl.
Congrats to Shannon Meindl who was recognized as a Subway BCLA Spirit Champion. We are proud of Shannon’s contribution to make Mission Lacrosse club a terrific organization and a lot more fun for all. Her effort and volunteerism is greatly appreciated and we were glad to see her celebrated in this way.
The rest of the meeting mostly comprised of voting of new officials and the reading of reports.
V President Box
Met Jason H and Carrie at TD Bank to change the signing privileges.
In what feels like a Deja-vu, I have been actively looking for a place to hold Dust the Rust Off sessions for end of February and drop ins for the little ones. Unfortunately, Ag Rec is still fully booked for vaccinations by Fraser Health. This includes the barn. I asked about the Cadet Hall but I was told we are not allowed.
I have asked the Events Center in Langley. If we can, we may have to ask for a fee for use. I have been passed around to a few people but should know by mid-week next, according to the last person I spoke to.
V President Field
Attended PCFLL meeting with JH and NK
-finding, training and retaining umps for women’s especially in the U8/U12 divisions continues to be a challenge
-Learning about coaches resource groups available
-Still looking for a host for U11 and Women’s Provincials
Technical Director Field – not in attendance
Equipment Manager
Compression Shorts for goalies approved at previous meeting have been purchased and distributed.
Uniform shorts additional order has come in and has been distributed
Jerseys – we have noticed some wear and tear already but will wait until the end of season and assess how they have held up.
Still waiting on info regarding a bin for Field #6 before we purchase new nets
-DL scheduled to talk to the city re: bin, will invite equipment manager to be a part of that conversation
Note that there are some updating of standards happening for Goalie chest protectors right now with USA Lax, something to be aware of if we have any teams that want to travel to play.
Still trying to work with Mission Minor Soccer to keep field 6 lined. Have gotten a quote for Field marker ($172), and paint ($5.95 and $7.25/can) if we want to purchase in order to keep field 6 lined.
MOTION : To purchase 1 field liner, 2 cases of white paint and 1 case of coloured paint. – RS
1st – SM / 2nd – CD / AIF? – passed
Head Ref Field – POSITION VACANT
Ref scheduler – not in attendance
Floor Allocator
Has been having to schedule around Refs.
Light issue has been resolved
Needs to start putting together her proposal for the city for box season
If we want to book any school gyms it needs to be booked though field/floor allocator.
Treasurer
Detailed Box and Field numbers/ budget presented at AGM
Brought this years field budget and distributed for us to review.
Encouraged that we are doing a great job operating in the positive
Still holding the $4500 designated for Box equipment while we assess where it will be best utilized
Registrar
Oct 31 is the cut off for player movement and registration package needs to be submitted by then
-currently waiting for hard copies of signed releases from our President.
175 players registered with BCLA, 157 of those are playing in Mission
1 new U15 Women’s registration, release paperwork to be submitted, hoping to have her released to Ridge where the rest of our U15 women are playing.
Coaching Coordinator
We have 30 coaches this season. 15 have taken the course so far this fall and as a result 29/30 coaches have their coaching number.
Discussion about the new Making Ethical Decisions module that is now required and how we are going to support our coaches in completing this requirement.
Would like to re-look at our coaching selection process at a future meeting.
Social Media Head – not in attendance
Fundraising Team
Would like to use the fundraising fee included in registration to do a raffle fundraiser, giving each player/ family a free ticket and then having additional tickets available for purchase.
Fundraiser to start Nov 12 with draw being Dec 1
Needs to have CD submit application for liscence asap
MOTION – to spend $2280 on raffle items for this fundraiser as well as offer 1 field registration. – BM
AMMENDMENT – to spend $2500 on raffle items for this fundraiser as well as offer 1 field registration – JH
1st – RS / 2nd – NH / AIF? – passed
Questions: NONE
Old Business:
Glow Game – JH
Would love to see us do some sort of glow in the dark game or activity.
Will do some research and bring a proposal forward.
New Business:
Calendar – JH
Would like to create a google calendar to be used by the Exec so we can track important dates and be on the same page about what is happening and when.
Operating Policy Manual – JH
Still has yet to be voted on.
All Executive are committed to reading and reviewing the OPM this month and will come ready to discuss, amend, and approve at our next monthly meeting.
Technical Director – Box
President, Box VP and Field VP to meet with applicant and discuss plans, expectations and vision moving forward.
Decision to appoint tabled until next meeting.
Appointed positions – JH
A clear process needs to be in place regarding appointing to positions, clear expectations/job descriptions and applications.
There are some appointed positions that really should be done by a Director and all Directors should have an area of responsibility.
President will follow up with people currently in appointed positions and then we will put it out to the membership what our outstanding needs are.
Box registration- NH
Registration to open Dec 1, early bird to close Jan 31
Treasurer will bring number for reg fees to our next meeting
Communication Flowchart – JH
Tabled until our next meeting
Player Safety – JH
Would like to have Player Safety as a standing agenda item moving forward.
Community Service Project – NH
Would like to see MMLC do some sort of project, activity to give back to the community.
There seem to be a few of us that have been thing about this, we will form a committee and go from there.
Mascot naming contest – SM
We will have a mascot naming contest, each team can put forward one name, then the Executive will choose the top 3 names to be voted on via social media.
The team who put forward the winning name will win a pizza party for their team
Halloween Wednesday Practice – SM
Would like to make Wed Oct 27th Wednesday night practice a Halloween Fun Night for all teams during their regularly scheduled practice times.
Treats, pinatas, costumes and FUN!!!
MOTION – To spend $150 and put together a Halloween Fun Night for all teams. – SM
1st – NH / 2nd – BM / AIF?- passed
Awards – NH
Carried forward to future meeting
Social Media – RR
Carried forward to future meeting
Internet/email Security – JH
Need to look at updating our website security or an alternative way to having our contact information on the website.
U15 Reg/Release – JH
U15 Women’s player would like release to Ridge due to ride share needs, desire to play with other MMLC U15 players and for the future of our U15 Women’s players keeping them together to continue to learn to play as a team is in the best interest of all.
U9 Play Up – JL
There is a parent request for their U9 age player to play up to U11.
VP Field will meet and discuss with both head coaches and decide how to move forward.
UMPS -CD
If we are going to push to train more Umps we need to be able to ensure that they will actually get booked to ump games if we want them to stay with us.
President to reach out to PCFLL and relay the need to follow through with any umps we are training.
Concerns regarding sideline conduct
There have been some concerns brought forward regarding negative remarks and conversations amongst coaches and parents in one of our teams.
President, Field VP and Box VP will meet with coaches and follow up.
Meeting Dates
Would like to look at some alternate days we could have meetings as Thursdays are a scheduling conflict for many.
Next meeting: Thursday Nov 18th, 2021 @ 7:00 at the Mission Chamber of Commerce
Adjournment @ 9:45 pm
MMLC AGM Minutes 2021
Thursday October 7th 2021
6:00pm at Mission Leisure Centre
7650 Grand St, Mission, BC V2V 3T3
In attendance: Jason Hughlett(President), Nicole Kokoska (VP Box), Jason Lindh (VP Field), Naomi Hughlett (Secretary), Carrie Dunnett (Treasurer), Stu Taylor (Director), Danielle Leifsson(Director/Floor Allocator), Jamie Hooper (Director/ Field Registrar), Ryder Bremner (Director), Brittany Mann (Director), Ryan Smith (Director/Equipment Manager), Debbie Kobes (Box Registrar)
Via Zoom: Shannon Meindl (Director), Rachel Roberts (Director), Shelley Bell, Katie Cochrane, Amanda Wunderlick, Pam Sutherland, Meagan Clifton, Trevor Lowe, Alysha Smith, Steve McGuire
1. Call to Order @ 6:07pm
2. Adoption of Minutes:
1st – ST / 2nd – JL / AIF? - passed
3. Adoption of Agenda:
Motion to remove report for VP from agenda as the sole VP in office is currently acting president and will be giving report with the Presidents report. - NK
1st -JH / 2nd – CD / AIF? - passed
4. Correspondence: NONE
5. Executive Reports
A- President
The last 373 days were anything but normal. We went from playing games to not playing games. A hope of Provincials, then not. No games and back to games. Covid-19 has kicked us on so many levels. We are all here though, ready to face the challenges ahead.
Our minor directorate, the LMMLC and PCFLL have bent the rules for our kids consistently over the past year. Everyone has been on board with just allowing our kids to play. That is why we are here, to keep sticks in the hands of players, guide them to be capable and coachable.
I want to personally thank and congratulate all those that have rolled their sleeves up, found the time and gave our membership the best field and box seasons possible.
Box season 2021 went as seamlessly as possible. Families were happy to have one after the loss of the year before. It was a practice only season until the PHO allowed arenas to increase numbers inside. This provided us a small window to start playing games and feel like normal. LMMLC opted to not have a preset schedule for this and there was a scramble to find teams to play against. This was a hurdle for some teams without the guidance of a contact list. Some teams opted to stay and play an extended season, while others rushed to see family members that they had not seen in 16 months or more.
The 2021 field season is off to a great start. It is full of promise, sportsmanship, individual goals, and victory. We will incorporate as much outside mentoring from professional athletes, coaches, and alumni as possible. The feedback on last year’s programming was very positive. It was blatantly obvious that this is what we need to provide, and on a reccurring basis. With this, our executive was proud to bring on Tej Grewal as the Technical Director of Field. Tej is a Mission Minor lacrosse alumnus with numerous years of coaching and playing experience. We are confident this enormous asset will bring the jump to player capabilities that Parents have asked us for. With funding allowances, we will bring in other lacrosse celebrities for player and coach clinics, and supportive sessions.
We will continue the fantastic family night. It was very well planned and executed. Thank you Shannon, Naomi, Jamie, Dee, Brittany, Nichole and Rachel!
Player retention is something we need to focus on. We have lost many female players and with the movement of our female players, we have also lost our umpires or female officials. As our younger females age, we need to make sure we get them trained as officials. They have dropped the age to 14 this year. We also need to retain our older male players, U18 has not had a home team in a few seasons.
BCLA has made it mandatory that at every game there is to be 1 person with current first aid training and 1 person with concussion training. These can be a mix of people from either team. There was an email circulating with a link to complete free concussion awareness training, I advise every parent to take it. Recognizing the signs and knowing how to proceed with healing is vital to a solid return to play for your players.
Upcoming BCLA AGM is October 16, 2021, at 10:30 am via ZOOM
B- Vice president
Report not given as per motion to remove from agenda
C- Treasurers-financials
Field 2020/2021
- Definitely had to cut back on some things to be able to offer discounted rates to our association.
- We were still able to fundraise and finished the season with a surplus
Box 2021
- Was a more challenging season for accounting with refunds and carry overs from last years cancelled box season etc.
- Were able to offset cost of bringing in somebody for technical development for our teams with Fund raising monies.
- $4500 of designated equipment money not yet spent.
Q: are we allowed to add to team fees to bring in higher level coaching?
A: Team fees are decided on by the individual team. If they want to pay to have specialized coaching or training that is up to the team. However, any coach brought in has to be registered and recognized by BCLA with a valid coaching number.
Q: what are we using the $4500 unspent equipment money for?
A: Goalie gear, practice jerseys, balls, 1st aid equipment
Q; What fundraising will we be doing?
A: Once the new board is elected we will be meeting and able to decide the direction we want to take with this.
D- Registrar
Field – 166 mission players registered.
U5, U7 x2, U9, U11x2, U13, U15, U18(released)
U8 female, U12 female, U15 female (released), U19 female (released)
We also received several releases from Abbotsford in various divisions.
6. New business
1. Elections
a. President – 2 Year Term
Nominations:
Nicole Kokoska, nominated by Ryan Smith (accept)
Jason Hughlett, nominated by Katie Cochrane (accept)
Won – Jason Hughlett
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
b. VP Field – 2 Year Term
Nominations :
Jason Lindh, nominated by Nicole Kokoska (accept)
Ryan Smith, nominated by Jason Lindh (decline)
Shelley Bell, nominated by Jason Lindh (accept)
Won – Jason Lindh
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
c. Director Position - 1 year seat vacated by Jason Lindh when he accepted VP Field Position.
Nominations :
Ryder Bremner, nominated by Nicole Kokoska (accept)
Rachel Reynolds, nominated by Shannon Meindl (accept)
Britanny Mann, nominated by Shannon Meindl (accept)
Danielle Leifsson, nominated by Shannon Meindl (decline)
Won – Ryder Bremner
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
c. Treasurer – 2 Year Term
Nominations:
Carrie Dunnett, nominated by Nicole Kokoska
Won by Acclamation – Carrie Dunnett
d. Director Position – 1 Year Term
Nominations:
Rachel Roberts, nominated by Danielle Leifsson (decline)
Britanny Mann, nominated by Ryan Smith (accept)
Trevor Lowe, nominated by Stu Taylor (accept)
Ryan Smith, nominated by Danielle Leifsson (decline)
Danielle Leifsson, nominated by Shannon Meindl (decline)
Won – Britanny Mann
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
e. Director Position – 2 Year Term (4 positions available)
Nominations:
Danielle Leifsson, nominated by Nicole Kokoska (accept)
Ryan Smith, nominated by Shelley Bell (accept)
Amanda Wunderlick, nominated by Katie Cochrane (accept)
Katie Cochrane, nominated by Amanda Wunderlick (accept)
Rachel Roberts, nominated by Danielle Leifsson (accept)
Pam Sutherland, nominated by Shannon Meindl (decline)
Trevor Lowe, nominated by Stu Taylor (accept)
Jamie Hooper, nominated by Jason Lindh (accept)
Won – Danielle Leifsson, Ryan Smith, Rachel Roberts and Jamie Hooper
Motion to destroy ballots – ST
1st – JL / 2nd – JH / AIF?- passed
Next Meeting: October Monthly Meeting, Oct 21 @ 7:00pm at Mission Chamber of Commerce
Adjournment @ 7:23pm
MMLC AGM Agenda – October 2021
MMLC AGM AGENDA Thursday October 7th 2021
6:00pm at Mission Leisure Centre
7650 Grand St, Mission, BC V2V 3T3
Call to Order:
Adoption of Minutes:
Adoption of Agenda:
Correspondence:
Executive Reports
A- President
B- Vice president
C- Treasurers-financials D- Registrar
6. New business
1. Elections
a. President – 2 Year Term
b. VP Field – 2 Year Term
c. Treasurer – 2 Year Term
d. Director Position – 1 Year Term
e. Director Position – 2 Year Term
f. Director Position – 2 Year Term
g. Director Position – 2 Year Term
h. Director Position – 2 Year Term
Next Meeting:
Adjournment:
Meeting Minutes – September 2021
Thursday September 16th, 2021
7:30 pm at Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In Attendance: Nicole Kokoska (Acting President / Box VP), Naomi Hughlett (Secretary), Carrie Dunnett(Treasurer), Stu Taylor (Director), Shannon Miendl (Director), Danielle Leifsson (Director), Jason Lindh (Director), Ryan Smith (Equipment Manager), Amanda Wunderlick (Social Media), Brittany Mann (Fundraising), Nichole Lindh (Fundraising)
1. Call to Order @ 7:36 PM
2. Adoption of Minutes:
1st – ST / 2nd – JL / AIF? – passed
3. Adoption of Agenda:
Added to agenda – U5 (JL)
Adoption of new agenda:
1st – JL / 2nd – CD / AIF? – passed
4. Correspondence:
Letter from U12 Female coach asking if executive would consider a partial sponsorship for new player.
MOTION – That MMLC offer complete sponsorship for this new players 2021/2022 Field Registration Fees. – CD
1st – ST / 2nd – SM/ AIF? – passed
5. Reports:
a) President
President’s report:
1. August 24, first declarations.
2. August 31, first releases.
All the releases received prior to the Sept 12th deadline have been processed and placement emails have been sent. Any releases received by PCFL from this point on will be reviewed on a first come, first serve basis.
3.BCLA Spirit award: waiting for input from a couple of exec members….
3. PCFL trial of changes to tiers:
In the Operating Policy, there is an existing policy that Women's Lacrosse is to be considered the equivalent of Tier 3. The executive would like to propose a two-year pilot program of tiering at U12W and U15W so that we don't have to make another exception next year. The PCFLL executive views tiering in the Women's Field Lacrosse as a desirable state with several benefits to all players.
There is reasonable belief by the PCFLL executive that players and families involved at certain Women's playing levels also desire an environment where players with like skills play against each other.
PCFLL Women's Lacrosse wishes to facilitate a two season pilot project of formal tiering in certain Women's divisions to facilitate like-for-like skill play.
The goal of the pilot project is to gather data and feedback from players and families on the continued desirability of tiering at the respective player age-groups, to increase competitive lacrosse and scouting opportunities for young women, to increase enrollment across existing clubs, to encourage existing Youth clubs without a women's program to institute one, and to increase coaching opportunities among other benefits.
Current PCFLL Policy (Schedule 1 Section AA) states that "Girls will be looked upon as Tier 3 house league", as such, a policy exception is required to facilitate tiering during this proposed pilot project.
I will begin with the rationale for the motion:
Motion:
For the 2021-22 and 2022-23 playing seasons, a pilot project of tiering U12 and U15 be instigated by the league. Clubs will declare teams at each of the following divisions:
U12 Tier 1, also known as "Competitive"
U12 Tier 2, also known as "Recreational"
U15 Tier 1, also known as "Competitive"
U15 Tier 2, also known as "Recreational"
The above tiering divisions will not prohibit adjustment of the tiers or reverting to balanced divisions (any one division or all divisions) if so desired by the League membership in the form of a motion and simple majority vote by the Club representatives and League Executive.
As there are no specific tiering rules for Women's Lacrosse outlined in the PCFLL Operating Policy, all tiering will follow the normal declaration outlined in the relevant Youth sections of the current Operating Policy, the BCLA Field Directorate Policy, or the BCLA General Operating Policy, whichever applies, unless discussed and a vote passed by a simple majority of Club representatives and the League Executive. For the purposes of this motion, the following PCFLL Youth Tiering rules shall not apply to this pilot program:
Youth Section E.02. For the duration of the pilot period, a club may declare two teams at either Tier 1 or Tier 2 however, these teams must be balanced, and clubs must declare if the teams are to be balanced or unbalanced; and
Youth Section F.01. The playing season will be determined by the PCFLL Executive in consultation with Women's clubs.
For clarity, players may be called up from a Tier 2 Recreational Team to a club's Tier 1 Competitive team as set out in the call-up section R.04 of the PCFLL Operating Policy and all relevant BCLA Operating Policies regarding calling up for provincials’ eligibility etc.
End Motion
b) V President Box
none
c) V President Field
Position vacant
d) Head Coach
All teams have coaches, and coaches that need it are registered for clinics.
Acting President to have a conversation with one of our coaches regarding conduct and the appropriate way to express their concerns.
Tej Grewal has volunteered to come on as our head coach or Technical Director for Field and would like to run some coaching clinics for all coaches during his Thursday night practices at Field #6.
Kyle Mooney is considering taking on this same role, but for Box. He would like the opportunity to discuss with the Executive after the AGM.
MOTION – to create an appointed position of Technical Director of Field Lacrosse and appoint Tej Grewal into that position. – JH
1st – CD / 2nd – ST / AIF? – passed
e) Equipment Manager
Shorts, Jerseys and Equipment handed out to all teams.
Shorts fit quite large for both female and Co-ed so we will have to order more. Will compose an email to send out to managers to let their teams know that they need to let us know by a specified date that they need a different size so we can place an order. (approx. 2.5-3 weeks turn around)
Next year we are likely to need an additional set of jerseys for U5, U13 and U18
MOTION – to allow equipment manager to spend approx. $1100 to purchase the remaining gear needed for teams this season. – ST
1st – SM / 2nd – NH / AIF?- passed
MOTION – to allow equipment manager to spend up to $500 to purchase a set of football pants for goalies on five teams. - CD
1st- ST / 2nd -NK / AIF? – passed
We really need to relook at getting a storage bin for Field #6. Once we have a bin we can look at purchasing some new nets. NK to follow up with the district regarding approval.
We would like to start thinking about replacing Box jerseys soon. Preferably all at once, for all teams. Let’s start brainstorming about design and bring our ideas to the table next month.
MOTION – to set a $500 Discretionary Budget for the equipment manager to make purchases for the club. – CD
1st – ST / 2nd – SM / AIF? -passed
f) Head Ref
Position Vacant
g) Ref scheduler
Not in attendance
h) Floor Allocator
Working on securing some more ATF time for our U5 team
This will be their last year, so we need to actively start training somebody to take over next year.
i) Treasurer
Finishing up year end and preparing report for AGM
j) Registrar
3 new U11
1 new U9
1 new U5
2 U7 waitlisted. – We will apply for oversized team and open registration for 24hours to allow these two players to register.
k) Social Media Head
To be posted to website:
Information regarding CoVId restrictions in place at Mission Leisure Centre for AGM
Add Photo Day to calendar – October 20
Add Family Fun night to calendar (once confirmed)
Communicable Disease Plan for Field
l) Fundraising Team
Getting ready for Family fun night
Want to do another fundraiser maybe closer to Christmas to use the fundraising fees from registrations.
6. Questions:
7. Old Business:
a. Field Tournament
Have not had any confirmed registrations.
Now we need to come up with an alternate plan once we can confirm with the District what field times can still be used.
Ideas – Family Fun Night still a go… arrange a schedule to showcase all our teams in exhibition games…. Try to get as many out there on the field as possible.
b. AGM update – NH
JH to organize ballots for voting
ST and BM to man the door and sign in sheet
NK to chair the meeting and Secretary to be the co-runner
Another reminder to be emailed out and posted to social media by the end of this month.
8. New Business:
a. Nets for grass Field – CD
Covered during equipment manager report
b. Photo Day – NH
NK has booked it for us Oct 20,2021.
We will post on the website calendar
We need to let the managers know.
c. Procedure – ST
Just a reminder that items that require voting must be addressed within a meeting by the voting members.
d. Managers -NH
Now that we no longer have the position of Head Manager, we still need to ensure that our managers are supported and have all the resources needed.
NK will put together managers books and a manager meeting will be held asap.
e. Coaches jackets – SM
Pricing them out. Will report back to us with options asap
f. Female shorts -NH
Covered during equipment manager report
9. Next meeting: AGM October 7th @ 6:00pm
Monthly Meeting October 21st @ 7:00pm
10. Adjournment @ 10:27pm
Meeting Minutes – August 2021
Thursday August 19th,2021
7:00 pm at Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance: Nicole Kokoska (Acting President, Box VP), Naomi Hughlett (Secretary), Shannon Meindl (Director), Dee Lieffson (Director, Floor/Field Allocator), Jason Lindh (Director), Stu Taylor (Director), Nichole Lindh (Fundraising)
Regrets: Carrie Dunnett (Treasurer), Jamie Hooper (Director/Registrar), Ryan Smith (Equipment Manager), Amanda Wunderlick (Social Media), Vicky Flury (Ref Allocator)
1. Call to Order: 7:05 pm
2. Adoption of Minutes
-one change to be made in Equipment manager report for minutes of July 2021 meeting: Currently reads “Jersey ordering – just waiting on NK to submit form for approval”
Motion to amend and have it read “ Jersey ordering – just waiting for approval” (there was no form to submit”
1st – NH / 2nd- SM/ AIF? - passed
3. Adoption of Agenda
1st – NK / 2nd – DL / AIF? - passed
4. Correspondence:
None
5. Reports:
a) President
PCFL Meeting via zoom, July 13
Tournament applications: who is interested in hosting? Hosting Provincials?
Any field times to report to secretary?
Names of commissioners to support 2021/22 season.
(July 10) Pictures of current uniforms and new examples forwarded through email to PCFL for
permission on July 13 meeting. PCFL membership agreed with changes, permission granted.
Arena users AGM: July 20
Icing dates, August 2021.
MMHA has submitted for provincials next March. D of M has stated that the last 2 days of the 4
day tournament will be played solely on the south to start the meting process in the north
arena in preparation for our lacrosse start first Monday in April.
Announcement of Rachel Kleindeinst’s replacement, Danica Stene.
PCFL Meeting: August 10
Meeting to update league on upcoming season.
-First Aid & concussion training: 1 trained person on the field at all games. This can mean, coach
has concussion training, manager or assistant coach on opposing team has current first aid
training. This will have to be something the managers will have to talk to each other about, pre-
game. This was implemented 2 years ago by BCLA.
-Needing U19G commissioner. This person cannot be a family member of a player or coach in
that division.
-Referee and Umpire clinics starting at the end of the month. Referee and Umpire fees may
increase due to costs. Old schedule still on the PCFL website needs to be removed.
Jody has resigned so all clubs are to remember his replacement may not be as forgiving as he
was.
-Female approved stick list update:
https://d13mgad1aost97.cloudfront.net/2020/08/Womens-Lacrosse-Stick-List-2020-August.pdf
-Tournaments already approved for hosting:
Big Al’s 7v7, September 25-26 in Coquitlam. Women’s only.
Mudbowl. U15 Youth, tier 1 &2.September 24, 25, 26 in Mission.
Waiting approval:
Chilliwack wants to host a U5 jamboree. No date supplied.
U9 Jamboree, September 12 by Burnaby Devils.
Thunderstruck tournament, Langley October 8, 9, 10, Youth divisions U11 and up. Women’s
U12, U15.
Youth U11, 13, 15, 18 in November (Long weekend 12-14) in Richmond
Upcoming Deadlines:
Soft declarations August 24. Released back to clubs on 26.
LTAD Townhall meeting
First set of releases in to PCFL by August 29.
Final releases in by September 12
Final Blackout dates and
Formal declarations at the September 7 meeting.
-Key on bin at Sports park: Changed by D of M as they didn’t have a key. We are now on a sign
out basis with keys. I have 6 in my possession. I am to write down each person that gets one.
Obviously, Ryan is 1.
b) V President Box
NONE
c) V President Field – position vacant
d) Head Coach Box- position vacant
e) Equipment Manager
Not in attendance, no report sent
f) Head Ref
Not in attendance
g) Ref scheduler
Not in attendance
h) Floor Allocator
Not much to report.
- Blackout dates for football may conflict with female teams home games. We will need to look at either lining the grass fields and using them, or having some of the games scheduled as away games during those dates.
i) Treasurer
Not in attendance, nothing to report at this time.
j) Registrar
Total: 128
U5: 12
U7: 20
U9: 16
U11: 31
U13: 9
U15: 12
U18: 5
Female
U8: 7
U12: 9
U15: 4
U19: 3
Abbotsford has been keeping in touch with me and our numbers as they would like to get our U18s. They may ask to send us some kids from the other ages... seems like they may only be able to field 2 teams (U18 and U13).
k) Head Manager – position Vacant
l) Social Media Head
Not in attendance
m) Fundraising Team
Working on concession, 50/50, and raffle for Tournament
Discussion on having pub night this season, depending on finding a venue as well as current PHO restrictions at the time
6. Questions: NONE
7. Old Business:
a. Field Tournament – DL
Family night happening on the Friday Night, sponsored by JBS (NH and SM are in charge of this nights activities, food, swag, etc)
Fundraising team (BM and NL) will be heading up concession (including Krispy Kreme sales), 50/50 and raffles for tournament.
ST to follow up with Polygon regarding sponsorship
Decision to lower tournament fees to $550/team
SM will be preordering swag to have for sale at a big swag table
MOTION – to offer one free field registration for 2022 field season as a raffle prize at the tournament – DL
1st – ST / 2nd – JL / AIF? – passed
b. AGM update – NH
-We have confirmed that we have booked the room at the Leisure Centre for our meeting
-Secretary to send out updated reminder of the AGM at the beginning of September including general job descriptions of all positions that are up, location of meeting, and clarification regarding the $10 fee for non- members that wish to vote.
c. Opening Ceremony – CD/RS
Still being planned and worked on
8. New Business:
a. Evaluations – NH
Tej and Imat have agreed to help out with U11 evaluations (this is most likely the only age group that will need them)
b. Scheduling – NH
Discussion regarding weather or not having a live schedule on our website was possible, have we done this before, did it work etc.
It has been done in some form before, but is highly dependent on having somebody who is available at all times to be updating etc as schedules change frequently and if it is not updating would result in incorrect information being left on there and may just lead to further confusion rather than helping.
c. Drop in Development October-Christmas Break w/Tej & Imat 5$ or 10$ drop in fee 1 hour per week. Field or Turf. – SM
Field Allocator will have to see where we can fit it into the schedule and confirm at our September meeting once we have a better idea of numbers, teams, field times etc
d. Apparel store dates – SM
1st store to be open mid September
2nd store (Christmas store) to be open end of October as orders need to be in by Nov 6th to ensure arrival of items BEFORE Christmas
Some new exciting apparel options to be offered!
e. Coach’s applications submitted so far – SM
Applications are coming in, there is still a need for more coaches in some divisions. Mainly in divisions where we will likely have multiple teams (U11,U9, U7) as well as for our female divisions (U8, U12, U15)
A reminder that we have a system for a reason, and coaches need to apply (both Head coaches as well as assistant coaches). They cannot just show up at the beginning of the season and assume that they will be able to coach. This helps us as an association ensure that all teams and coaches are supported before the season start.
f. Mascot costume – SM
Motion – that the first $800 raised selling Krispy Kreme at the tournament be used to pay for the Mud Dawg mascot costume – ST
Ammended Motion – that the first $800 raised at the tournament be used to pay for the Mud Dawg mascot costume – JL
1st – NH / 2nd – SM / AIF? - passed
g. Head Manager Position – NH/SM
Discussion and decision made to eliminate this position at this time and re-assess as our club grows or needs change in the future.
NH to have our social media person remove the position from our website.
h. Female/Coed Registration discount – NH
Spoke with our treasurer and after looking at the numbers we can offer early bird pricing, less $30 (fundraising), less $50(insurance) for players who register for dual teams. (ie playing both female and coed)
U8 - $120 / U12 - $130/ U15 -$140
MOTION – to offer a “dual team discount” for player registration on a second team of U8- $120 / U12 - $130 / U15 - $140 – NH
1st – SM / 2nd – DL / AIF? (ST abstained from voting due to conflict of interest) - passed
i. Social Media accounts – SM (on behalf of AW)
Discussion regarding how we are handling our different social media groups, should we be using them as more of a “parents group” and then just using our page to put out information?
We would like to trial having one person for our social media platforms only (posting daily FB, IG, Twitter, TIK TOK etc), and a separate person ensuring our website is updated regularly.
j. U5 end date – SM
Should we have an earlier end date?
We will let parents/coaches decide early December if they want to continue on as a team into Jan/Feb.
9. Next meeting: September 16th, 2021 @ 7:00pm at the Mission Chamber of Commerce
10. Adjournment @ 9:05
MMLC AGM Minutes 2020
Tuesday September 29th 2020
6:00pm at Zoom
In attendance: Jeff A (President), Nicole N (VP- Box), Owen Munro (VP), Carrie (Treasurer), Dee L (director), Jamie H(Director), Ryan and Melissa Crapo, Alysia Smith, Jason Lindht, Shannon Meindl, Amanda Wunderlick, Stu Taylor, Jason and Naomi Hughlett, Rachel Roberts, Lisa Pryce, Brittany Mann, Damian Lund (Director)
Regrets: Tod Olson
1. Call to Order: called to order at 6:05pm
2. Adoption of Minutes: SB & LP – passed at 6:07pm
a. VP Box- Jeff Self vacated the position for one year remaining of the two year term. Nicole covered the position- passed
3. Adoption of Agenda: NK DL AS – passed at 6:08pm
4. Correspondence: None
5. Executive Reports
A- President
a Growing numbers in the younger division
b No box season due to COVID
c Field season numbers is higher than expected
d Need goalie equipment and jersey.
B- Vice president (Box)
a Same as president
b Fundraisers planned
c Supported the Health and Safety Plan
C- Treasurers-financials
a No box season – still have gaming grant. Given additional 12 months to spend.
a. Well budgeted and weren’t in the red last year with $500.00 in the bank for Field.
b. Money in the account gaming has 33697.67… 10197.67 carry over from the box gaming funds….
c.
b. No season this year due to box (carry over 12,000)
c. 100% refund back to families
i. Refunded over 16,565 in fees
d. Still have money in the bank
i. Fundraising money still in the bank.
ii. People have kept money in the account to roll over to not have to pay an increase in fees.
e. Registrar
f. New business
a. Lid on the box
i. Need to appear as a delegation
ii. Need to obtain funding
iii. May need to be a multi-sport development
b. By-laws
i. 1st round passed
ii. Need to restart this
1. Elections
a. Vice President Box
Nominations: Owen (decline), Stu (declined), Shelley (declined), Damian (decline), Shanda (decline), Jason (decline), Jaime (decline), Ryan (decline), Jason Lindht (decline)
Nomination: Nicole K accepted; won by acclamation
iii. Vice President Field- 1-year term
Nominations: Shelley B (Jason L)
Shelley won
b. Secretary
Nominations Shanda (Carrie), Jaime (Stu) and Naomi (Shannon)
Won Naomi H
c. 3 Director Positions
Nominations Jamie Hooper (Carrie), Jason Lindht (Jaime Amanda), Jason Hughlett (Amanda), Lisa Pryce (Shelley), Shannon (Amanda), Stu Taylor (Dee)
1. #1 Directorship- won Jason Lindht
2. #2 Directorship- won Stu Taylor
3. #3 Directorship- won Shannon Meindl
4th Director Positions due to Shelley accepting VP for Field:
Nominations: Jaime (Carrie) Shanda (Shannon), Amanda (Brittany M)
Won: Jamie Hooper
Next Meeting: September 2021
Meeting Minutes - July 2021
MMLC Monthly Meeting
Thursday July 8th,2021
7:00 pm at Mission Chamber of Commerce 34033 Lougheed Hwy, Mission BC
In attendance: Nicole Kokoska(Acting President), Carrie Dunnett(Treasurer),Naomi Hughlett (Secretary) , Jamie Hooper(Director), Shannon Meindl(Director), Jason Lindh(Director), Stu Taylor(Director), Ryan Smith(Equip Manager), Brittany Mann (Fundraising)
Regrets: Danielle Leifsson(Director/Floor Allocator), Debbie Kobes (Box Registrar), Damian Lund (Head Ref), Shanda Collins(Head Manager), Amanda Wunderlick(Social Media), Vicky Flury (Ref Allocator), Nichole Lindh (Fundraising)
1. Call to Order @ 7:02 pm
2. Adoption of Minutes:
1st – CD / 2nd – NH / AIF? - Passed
3. Adoption of Agenda:
1st – SM / 2nd – JL / AIF? - passed
4. Correspondence:
None
5. Reports:
a) President
Will be attending PCFL meeting on July 13th via Zoom, if anybody else would like to attend just let her know.
Shelley Bell has reached out and offered to do LAX style grad photos with our grads this year. NK will follow up on this and facilitate it if there is interest.
b) V President Box – No report
c) V President Field- Position Vacant
d) Head Coach Box – Position Vacant
e) Equipment Manager
Jersey ordering – just waiting on NK to submit form for approval
Will be organizing two jersey returns. One soon, for the teams that are already finished and another one for all remaining teams once the extended season is over. RS will send date/time info for this to the Secretary and then the Secretary will send out the information to the managers.
Missing Jersey’s are still being tracked down. Might be in possession of the previous equipment manager. We are following up with this.
f) Head Ref – Not in attendance
g) Ref scheduler – Not in attendance
h) Floor/ Field Allocator
Box is coming to a close , the late notice cancellation fee has been a success and I’ve seen most arena times being utilized ...or maybe it was just covid keeping us in the arena and busy? In any case I’m happy to see teams using the floortime and filling it up. I would like to see this late notice cancellation fee carried over to field season.
Atf request needs to be submitted as field season is on the horizon.
After July 25 when box season is completed , I will be taking a break for at least august. It’s been a crazy busy weird year.
i) Treasurer
Has crunched the numbers and thinks we should be able to open Field registration using the same field registration fees as we did in 2019.
MOTION – to use the same 2019/2020 field fees for the 2021/2022 field season – CD
1st – ST / 2nd – SM / AIF? – Passed
MOTION – that instead of purchasing coaches shirts for the coaches in field season, that instead offer to sub $35 for payment towards a jacket. The association would pay $35 and then the coaches would each pay the remainder.
MOTION TABLED PENDING SM LOOKING INTO POSSIBLE CREDIT WE MAY HAVE WITH MVP ACCOUNT.
We almost have enough to cover TP. Once end of season numbers are done, we can reassess where we are at with that.
MOTION – to carry over fundraising fees from registration to the Box 2022 season – CD
1st – NH / 2nd – NK / AIF? - passed
j) Registrar
Registration to open July 15th
(early bird fees apply July 15 – Aug 15th)
Treasurer to send a copy of the fees to the secretary so that all information can be added to the website and also submitted.
k) Head Manager – Not in attendance
l) Social Media Head – Not in attendance
m) Fundraising Team
Unable to do the fundraiser that we were thinking of for this month. It was too last minute and we are just going to table that idea an maybe use it at a late date,
6. Questions: NONE
7. Old Business:
a. Field Tournament
NK to reach out to our Field Allocator to connect with the DOM and confirm ATF use for a tournament at that time is allowed.
NK to bring our dates to her meeting on July 13th for submission
JH will be following up
b. Field Camps
Dates are Aug 17,19,24,26
Registration to open July 9,2021
SM to connect with Tej to confirm fees
Would like it if anybody could volunteer to help out with these camps.
8. New Business:
a. Regular meeting dates – NH
Now that we are back using the Mission Chamber of Commerce board room we need to establish regular meeting dates so we can reserve the space.
We will meet the third Thursday of every month starting Aug 19th 2021
Secretary will submit necessary paperwork.
b. Date for AGM – NH
Oct 7th, 2021 @ 6:00 pm. We will try to book a room at either the Leisure Centre or The Chamber of Commerce.
We need to send out and post information giving 60 days notice to our membership
c. Exec Positions available to be voted on at AGM – NH
President, VP Field, Treasurer, Directors x 5 ( 4 are 2 year positions and 1 is a 1 year position).
d. Field Coaching applications – SM
SM will ask AW to update the online coaching application to include a few more details such as coaching number etc.
We will also use this form for people who want to apply to be managers
e. Registration Numbers / Waitlists – NH
The Registrar will maintain an accurate and up to date list of where we are at, keeping an eye on numbers and letting us know when we may be approaching a place where waitlisting may be required.
f. Field Season Online store product ideas – SM
Umbrellas, sweatshirts, sweatpants, toques, gloves, shirts (long sleeve and short sleeve), hats, jackets
g. Season Reconciliation- SC
All paper work from teams (health forms etc) can be returned to parents or shredded by managers. Only the financial reconciliation sheet and any unused funds must be returned to the Treasurer.
h. Insurance for Released U16 Player - JH
We need to look at making sure our player that we got released to us for our U16 team is insured. JH and NK will follow this up
i. U18 Field – JH
Abby has reached out regarding wanting to make sure we can form a Valley team (Mission, Abbotsford, Chilliwack) or if not trying to get our players released to Abby to play.
j. Communicable Disease Plan
Has been written up and we will ask Amanda to post to website so that our membership and managers can easily access it at any time.
k. Opening Ceremony – CD
Would like to see how we as an association can honor our sport, land and community in a meaningful way.
Motion – to host an opening ceremony for our field season at the ATF, inviting MMLC families, Elders in our community and other members of our community to attend and participate. – CD
1st – ST / 2nd – NK / AIF?- Passed
Date to be September 12,2021
We can “unveil” our new field jerseys at this event
CD, RS to head up at coordinate this event.
9. Next meeting: August 19th, 2021 @ 7:00 at the Mission Chamber of Commerce
10. Adjournment @ 9:12pm
Meeting Minutes - May 2021
Sunday May 16th, 2021
7:00pm at Zoom
In attendance: Jeff MacAulay(President), Nicole Kokoska(Box VP), Carrie Dunnett(Treasurer),Naomi Hughlett (Secretary), Danielle Leifsson(Director/Floor Allocator), Jamie Hooper(Director), Shannon Meindl(Director), Jason Lindh(Director), Stu Taylor(Director), Shanda Collins(Head Manager), Ryan Smith(Equip Manager), Amanda Wunderlick(Social Media)
Regrets: Debbie Kobes (Registrar), Vicky Flurry (Ref allocator), Damian Lund (Head Ref), Brittany Mann (Fundraising), Nichole Lindh (Fundraising)
1. Call to Order: Sunday May 16th, 2021 @ 7:03pm
2. Adoption of Minutes:
1st- NH / 2nd – SM / AIF? - passed
3. Adoption of Agenda:
MOTION to add 3 items to new business- 1)club survey-SM 2)Field season-SM 3)Operations Policy Manual- JH
1st-NK / 2nd-CD / AIF? - passed
4. Correspondence:
a) Letter from Jane Boutillier read by president
5. Reports:
a) President
Discussion surrounding player/goalie moves on Novice teams
We need to be mindful of maintaining our max 20 numbers as per our current RTP
President to follow up with coach, and players families involved to try and come up with a solution that works.
b) V President Box
There are talks of changes, updates happening within the female lacrosse divisions, VP will keep us apprised of any developments as they happen.
c) V President Field
POSITION VACANT
d) Head Coach Box
POSITION VACANT
e) Equipment Manager
Inventory is complete, with the exception of the Box jerseys, that still need to be sorted and inventoried.
Sent an email prior to meeting for us to view multiple field jersey options based on our past requests. We are going to go with Extreme Threads at approx. $37/jersey and RS will cost out the shorts for us and report back.
Will draw up two more jersey options based on tonight’s feedback.
We need Practice Jerseys for goalies on the younger teams (novice and down)
MOTION- To purchase practice jerseys for goalies for the younger teams – JH
1st- CD / 2nd- DL / AIF? - passed
f) Head Ref
Not in attendance
g) Ref scheduler
Not in attendance
h) Floor Allocator
Had the first goalie clinic today. Was a success. 7 goalies, 4 goalie coaches, 4 assistant coaches and a few shooters. We are planning 2 more clinics for May 30th and June 13th.
Note that we are still getting cancellations.
i) Treasurer
Nothing new to report at this time
j) Registrar
Not in attendance
k) Head Manager
Is finishing up collecting and organizing crim checks
Managers are getting ready to submit their final apparel order from the Manager’s flyer.
l) Social Media Head
Website is live!
Feedback form still to be added
m) Fundraising Team
Not in attendance
6. Questions:
7. Old Business:
a.
8. New Business:
a. Covid Protocols / Updates and Communication – NH
We need to come up with a protocol so that if/when situations arise we can handle them calmly and consistently and with clear communication to all involved.
JH and NH to work together to come up with a protocol to present to Exec for approval
b. Email communications / documentation – JH
MOTION – when any email communications come up “from the executive”, all emails should go through and be sent out through the secretary – JH
1st- SM / 2nd- ST / AIF? - passed
c. Club photos – NK
Discussion about different options for club photos this season.
Idea of Managers taking photos of the players (individual and group) and then the association getting them printed off for the players.
Possibly in the T-shirts we would like to gift each player this season, as we are not handing out jerseys due to no games.
d. Player end of season awards/gifts – SM
Discussion regarding medals/trophies vs some other type of commemorative gift like the LAX balls we gave out in field.
CD to look into what medals options we have and pricing out medals vs trophies.
We will give either medals or trophies to all players tyke and mini tyke
Novice and up will get some other sort of commemorative gift (t-shirts?)
MOTION- to have 200 T-shirts made up to give out to the older teams possibly sell to adults who want one too – SM
1st-ST / 2nd- JH / AIF? -passed
e. Club Survey -SM
Wants to do a short club survey as a way of getting feedback we can use while planning moving forward.
We can use an online platform like “survey monkey” or other.
SM to follow up
f. Field Season – SM
Registration opening date?
Possibility of some clinics/ camps in the summer? Floor/Field allocator to look into field availability.
g. Operations Policy Manual – JH
Has been working hard on putting one together and will send it out shortly.
Please review, especially any sections pertaining to your roles and responsibilities and send her any feedback.
h. Scrimmage? – JM
Has approval from DOM to use the clocks.
Wants to look at the possibility of setting up some scrimmages with the younger teams to help them become familiar with the 30 second clock in a “game type situation”
Next meeting: Wednesday June 16 @ 7:00pm via Zoom
Adjournment @ 9:15pm